DSA Department and Program Reviews

In an effort to enhance student learning as well as to increase the effectiveness and efficiency of various departments and programs, the Division of Student Affairs routinely conducts an assessment and review of each of its programs. The goal is for each DSA department and program to undergo a thoughtful and thorough self-assessment and review (including Grinnell College students, faculty, and staff and expert colleagues from other colleges and universities) at least twice between each decennial re-accrediation College review.

Goals

There are five primary goals for DSA departmental and program reviews:

  • Improvement
  • Effectiveness
  • Learning
  • Collaboration
  • Inclusion

Cycle

All DSA departments/programs will be assessed and reviewed -- at least once, but preferably twice -- between Grinnell College decennial (10 year) re-accreditations. Reviews will consist of the following components:

  • Self-Assessment (see questions below)
  • Open feedback and analysis (including Advisory Committee and/or Visit Team)
  • Contextualization and Learning
  • Reinforcement, Goal Setting and Change Implementation

Review Questions for Department/Program Self-Assessment

  1. Giving due consideration to the educational directions of your program or service field, to the college’s stated educational goals, and to changes within the college, how would you currently define your department or program mission?
  2. Explain how the department or program provides the best possible educational experience for students who comprise the department’s or program’s clientele, giving particular attention to student learning outcomes.
  3. Explain how you evaluate student achievement of learning outcomes and how the results of this assessment are integrated into department or program planning processes.
  4. In what ways does the work of your department or program reflect and foster understanding of the diversity of our society and on campus?
  5. What is the extent of departmental staff involvement in college courses, non-departmental programs, interprogram or interdisciplinary collaborations, or college governance? Assess how such commitments have enhanced or limited the department or program.
  6. In what ways is the mission of your department or program supported by other departments/programs? What factors have contributed to good collaboration across departments/programs? In what ways does your department/program mission support the DSA mission/values/vision and the mission of the College?
  7. If the department or program is adding new activities, programs, or services, please explain how they will be staffed within the existing complement of staff. If the department or program is retaining activities or programs with consistently low involvement, explain any reasons for their retention.
  8. Explain how you evaluate the department or program’s achievement of management goals and objectives. What means are used for short-term and long-term planning? How is assessment of the operation of the department or program integrated into planning?
  9. What are the ethical principles, professional standards, statements, or codes that guide the department or program and its staff members? What are the crucial legal issues, if any, faced by the department or program? How does the department or program ensure non-discriminatory, fair, and equitable treatment to all constituents?
  10. As you look ahead to the next five year period, what if any resource needs (personnel, equipment, space, operational funding) demand attention? What goals or objectives for the next five years could be met within existing resources? What goals or objectives would require additional resources?

Assessment & Review Calendar for the Division of Student Affairs

Outline and Overview to DSA Departmental and Program Reviews

  • 2007-08: Mental Health Services
  • 2008-09: Health Center
  • 2009-10: ---
  • 2010-11: Student Activities & Campus Centers; Student Conduct
  • 2011-12: International Student Affairs (FA11); Campus Safety & Security (SP12);
  • 2012-13: Academic Advising & Disability Resources (FA12); Residence Life & Orientation (SP13)
  • 2013-14: Student Health & Counseling Services (FA13)
  • 2014-15:Religious Life (FA14); Student Activities & Campus Centers (SP15) 
  • 2015-16: International Student Affairs (SP16)
  • 2016-17: Campus Safety & Security (FA16); Residence Life & Orientation (SP17)
  • 2017-18: Academic Advising & Disability Resources (SP18)

Sample Review Team Questions

The Sample Review Team Questions can be found HERE and were developed by members of the Student Development and Assessment Group (SDAG). They are offered as an optional tool for departmental/program review teams as they meet with individuals and groups. SDAG recognizes the importance for review teams to ask any questions they desire; review teams are free to use these as they see fit.

Sample Review Agenda for Fall Reviews

March Official notification of evaluation and review
Summer Department/Program prepares self-study report
August 1st Department/Program provides VPSA with multiple names for visit team memembers
August 15th Department/Program submits the self-study report to VPSA and he/she/zi appoints committee
September 1st VPSA provides report to members of the visit team
September 15th VPSA and staff finalize the visit team schedule
Late Sept./Early Oct. DSA hosts the visit team
Fall Break Visit team report due
December Department/Program provides response to the team report

Sample Review Agenda for Spring Reviews

May Official notification of evaluation and review
Fall Department/Program prepares self-study report
November 1st Department/Program provides VPSA with multiple names for visit team memembers
December 1st Department/Program submits the self-study report to VPSA and he/she/zi appoints committee
Mid-December          VPSA provides report to members of the visit team
January VPSA and staff finalize the visit team schedule
Early February DSA hosts the visit team
Spring Break Visit team report due
April Department/Program provides response to the team report

Recent Program Reviews

Student Health and Counseling Services (Fall 2013)

The Student Health and Counseling Services department is scheduled to go through a self-study and review process during the fall 2013 semester. This page serves as a clearing house for this review and will provide copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice president for student affairs (once completed).

Questions regarding the Student Health and Counseling Services review may be directed to:

Harriett Dickey-Chasins '82, Ph.D.
Lead Psychologist and Director
Grinnell College
1119 6th Avenue
Grinnell, IA 50112

dickey[at]grinnell[dot]edu
(641) 269-3230

The Student Health and Counseling Services Review

The self-study for the Student Health and Counseling Services departmental review can be found HERE.

Review Team's Visit

In the fall of 2013, a review team consisting of the following members will conduct a thorough review of the Student Health and Counseling Services department:

  • Opeyemi Awe '15, SGA Student Representative
  • Doug Cutchins '93, Assistant Dean and Director of Post-Graduate Transitions
  • Evelyn Freeman, Head Women's Cross Country and Track Coach
  • Latoya Johnson, Residence Life Coordinator
  • Tyler Smiley '14, Student-at-Large Representative
  • Samuel Rebelsky, Professor of Computer Science
  • Marit Lysne, Director of Student Health and Counseling, Carleton College

The review will be conducted October 6-8, 2013. On Sunday evening, the review team will meet briefly with Vice President for Student Affairs W. Houston Dougharty, Dean of Students Travis Greene, and Director Harriett Dickey-Chasins; on Monday the team met with faculty, staff, and students involved with the Student Health and Counseling Services Department; Tuesday morning the team had individual follow‐up sessions with W. Houston Dougharty, Dean Joyce Stern, and Harriett Dickey-Chasins.

The charge of the review and assessment team is to examine the quality, effectiveness, and efficiency of the Grinnell College Residence Life and Orientation department.

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report is submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report will be sent sent to Harriett Dickey-Chasins, Lead Psychologist and Director, for review and comment.

A copy of the response to the review team's report, submitted by Director Harriett Dickey-Chasins, can be found HERE.

Final Thoughts from the Vice President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs, may be found HERE

This report summarizes what steps will occur during the spring 2014 term, and subsequent semesters, as a result of the recommendations made by the review team.

Residence Life and Orientation (Spring 2013)

The Residence Life and Orientation department recently went through a self-study and review process during the spring 2013 semester. This page serves as a clearinghouse for this review and will provide copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice president for student affairs (once completed).

Questions regarding the Residence Life and Orientation review may be directed to:

Andrea B. Conner
Associate Dean of Students and Director of Residence Life and Orientation
Grinnell College
1115 8th Avenue
Grinnell, IA 50112

conneran[at]grinnell[dot]edu
(641) 269-3713

The Residence Life and Orientation Review

The self-study for the Residence Life and Orientation departmental review can be found HERE.

Review Team's Visit

In the spring of 2013, a review team consisting of the following members conducted a thorough review of the Residence Life and Orientation department:

  • Aileen Calderon '14, Student-at-Large Representative
  • Richard Fyffe, Rosenthal Librarian of the College
  • Nino Parker '07, Assistant Director, Alumni Relations
  • Jeff Pedersen '02, Head Football Coach, Assistant Track Coach, Fitness Center Director
  • Sivan Philo '13, SGA Representative
  • Brenda Strong, Technical Assistant II, International Student Affairs
  • Matha Thornton, Vice President for Student Affairs & Dean of Students, Randolph College

The review was conducted February 24-26, 2013. On Sunday evening, the review team met briefly with Vice President for Student Affairs W. Houston Dougharty, Dean of Students Travis Greene, Assistant Dean Andrea Conner, and Technical Assistant II Laura Gogg; on Monday the team met with faculty, staff, and students involved with the Residence Life and Orientation Department; Tuesday morning the team had individual follow‐up sessions with Andrea Conner, Travis Greene, and W. Houston Dougharty.

The charge of the review and assessment team was to examine the quality, effectiveness, and efficiency of the Grinnell College Residence Life and Orientation department.

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report was submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report was sent sent to Andrea Conner, Assistant Dean of Students, for review and comment.

A copy of the response to the review team's report, submitted by Assistant Dean Andrea Conner, can be found HERE.

Final Thoughts from the Vice President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs, can be found HERE.

This report summarizes what steps will occur during the fall 2013 term, and subsequent semesters, as a result of the recommendations made by the review team.

Academic Advising and Disability Resources (Fall 2012)

The Academic Advising department, which includes Disability Resources, went through a self-study and review process during the fall 2012 semester. This page serves as a clearinghouse for this review and provides copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice president for student affairs.

Questions regarding the Academic Advising and Disability Resources review may be directed to:

Joyce Stern '91
Dean for Student Success and Academic Advising
Grinnell College
1115 8th Avenue
Grinnell, IA 50112

sternjm[at]grinnell[dot]edu
(641) 269-3702

The Academic Advising and Disability Resources Review

The self-study for the Academic Advising and Disability Resources departmental review can be found HERE.

Review Team's Visit

In the fall of 2012, a review team consisting of the following members conducted a thorough review of the Academic Advising department:

  • Abby Trout, Assistant Director of Career Development and Exploration
  • Claire Forrest '13, Student Government Association Representative
  • Kate Gluckman, Assistant Professor of Physical Education & Head Women's Basketball Coach
  • Minna Mahlab, Director of the Science Learning Center & Lecturer
  • Alec Maliwanag '14, Student-at-Large
  • Roger Vetter, Professor of Music
  • Jane Martindell, Dean for Academic Advising and Support, Kenyon College

The review was conducted October 7-9, 2012. On Sunday evening, the review team met briefly with Vice President for Student Affairs W. Houston Dougharty and Joyce Stern; on Monday the team met with faculty, staff, and students involved with the Academic Advising Department; Tuesday morning the team had individual follow‐up sessions with Joyce Stern and W. Houston Dougharty.

The charge of the review and assessment team was to examine the quality, effectiveness, and efficiency of the Grinnell College Academic Advising department and Disability Resources program.

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report was submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report was sent sent to Joyce Stern '91, Dean for Student Success and Academic Advising, for review and comment.

A copy of the response to the review team's report, submitted by Dean Joyce Stern '91, can be found HERE.

Final Thoughts from the Vice President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs, can be found HERE.

This report summarizes what steps will occur during the Spring 2013 term, and subsequent semesters, as a result of the recommendations made by the review team.

Campus Safety and Security (Spring 2012)

The Campus Safety and Security department went through a self-study and review process during the spring 2012 semester. This page serves as a clearinghouse for this review and will provide copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice-president for student affairs.

Questions regarding the Campus Safety and Security departmental review may be directed to:

Stephen A. Briscoe
Director of Campus Safety and Security
Grinnell College
1432 East Street
Grinnell, IA 50112
 
briscoe[at]grinnell[dot]edu
(641) 269-4600

The Campus Safety and Security Self-Study

The self-study for the Campus Safety and Security departmental review can be found HERE.

Review Team's Visit

In the spring of 2012, a review team consisting of the following members will conducted a thorough review of the Campus Safety and Security department:

  • Gail Bonath, Associate Professor, Burling Library
  • Max Farrell '12, Student Government Association Representative
  • Travis Greene, Dean of Students
  • Jana Johnson, Human Resources Representative
  • Kaydi-Ann Newsome '14, Student-at-Large
  • Henry Reitz '89, Associate Professor of Religious Studies
  • Fred Behr, Director of Public Safety, St. Olaf College

The review was conducted February 26-28, 2012. On Sunday evening, the review team met briefly with Vice President for Student Affairs W. Houston Dougharty and Stephen A. Briscoe; on Monday the team met with faculty, staff, and students involved with the Campus Safety and Security Department; Tuesday morning the team conducted individual follow‐up sessions with Stephen A. Briscoe and W. Houston Dougharty.

The charge of the review and assessment team was to examine the quality, effectiveness, and efficiency of the Grinnell College Campus Safety and Security department.

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report was submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report was sent sent to Stephen A. Briscoe, Director of Campus Safety and Security, for review and comment.

A copy of the response to the review team's report, submitted by Director Stephen A. Briscoe, can be found HERE.

Final Thoughts from the Vice President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs can be found HERE.

This report summarizes what steps will occur during the fall 2012 term, and subsequent semesters, as a result of the recommendations made by the review team.

International Student Affairs (Fall 2011)

The Office of International Student Affairs went through a self-study and review process during the fall 2011 semester. This page serves as a clearinghouse for this review and provides copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice-president for student affairs.

Questions regarding the International Student Affairs departmental review may be directed to:

Karen Edwards
Associate Dean and Director of International Student Affairs
Grinnell College
1115 8th Avenue
Grinnell, IA 50112
 
edwardsk[at]grinnell[dot]edu
(641) 269-3703

The Office of International Student Affairs Self-Study

The self-study for the Office of International Student Affairs can be found HERE.

In preparation for the self-study and review, the Office of International Student Affairs surveyed all Grinnell College international and global nomad students in November 2010. An executive summary of this survey can be found HERE.

Review Team's Visit

In the fall of 2011, a review team consisting of the following members conducted a thorough review of the International Student Affairs department:

  • Cheryl Chase, College Registrar
  • Harriett Dickey-Chasins '82, Student Health & Counseling Staff Psychologist & Training Director
  • David Harrison, Associate Professor of French and Director of the Center for International Studies
  • Raghav Malik '13, Student-at-Large
  • Wadzi Motsi '12, Student Government Association Vice-President for Academic Affairs
  • Gemma Sala, Assistant Professor of Political Science
  • Kathy Foley-Giorgio, Associate Dean/Director of International Student and Scholar Services, Middlebury College

The review was conducted September 18-20, 2011. On Sunday evening, the review team met briefly with Vice-President for Student Affairs W. Houston Dougharty and Karen Edwards; on Monday the team met with faculty, staff, and students involved with the Office of International Student Affairs; Tuesday morning the team conducted individual follow‐up sessions with Karen Edwards and W. Houston Dougharty.

The charge of the review and assessment team was to examine the quality, effectiveness, and efficiency of the Grinnell College Office of International Student Affairs.

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report was submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report was sent sent to Karen Edwards, Assistant Dean and Director of International Student Affairs, for review and comment.

A copy of the response to the review team's report, submitted by Asssistant Dean Karen Edwards, can be found HERE.

Final Thoughts from the Vice-President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs can be found HERE.

This report summarizes what steps will occur during the Spring 2012 term, and subsequent semesters, as a result of the recommendations made by the review team.

Student Activities & Campus Center Operations (2010-11)

The Student Activities and Campus Center Operations department went through a self-study and review process during the 2010-11 academic year. This page serves as a clearinghouse for this review and provides copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice-president for student affairs.

Questions regarding the Student Activities and Campus Center Operations departmental review may be directed to:

Michael Sims
Director of Student Activities and Campus Center Operations
Grinnell College
1115 8th Avenue
Grinnell, IA 50112
 
sims[at]grinnell[dot]edu
(641) 269-3714

Student Activities and Campus Center Operations Department Self-Study

The self-study for the Student Activities and Campus Center Operations department can be found HERE.

Review Team's Final Report

In the spring of 2011, a review team consisting of the following members conducted a thorough review of the Student Activities and Campus Center Operations department:

  • Cyril Afeku '13, Student-at-Large Representative
  • Chris Bair '97, Facilities Management Environmental & Safety Coordinator
  • Erin Hurley, Associate Professor & Head Swimming Coach
  • Courtney Sheehan '11, SGA Representative
  • Rebecca Stuhr, Associate Professor & Collection Development and Preservation Librarian
  • Val Vetter, Coordinator of Peace Studies
  • Sentwali Bakari, Dean of Students, Drake University
  • Jim Hoppe, Dean of Students, Macalester College

The review was conducted April 24‐26, 2011. On Sunday evening, the review team met briefly with Vice-President for Student Affairs W. Houston Dougharty, Travis Greene, and Michael Sims; on Monday the team met with faculty, staff, and students involved with Student Activities and Student Conduct; Tuesday morning the team had individual follow‐up sessions with Michael Sims, Travis Greene, and W. Houston Dougharty.

For the Student Activities and Campus Center Operations department, the charge of the review team was to examine the effectiveness and efficiency of the facilities and services for Grinnell students, staff, faculty, and members of the greater Grinnell community.

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report was submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report was sent sent to department/program heads (Michael Sims - for Student Activities and Campus Center Operations; Travis Greene - for Student Conduct) for review and comment.

A copy of the response to the review team's report, submitted by Director of Student Activities and Campus Center Operations Michael Sims, can be found HERE.

Final Thoughts from the Vice-President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs can be found HERE.

This report summarizes what steps will occur during the 2011-12 academic year as a result of the recommendations made by the review team.

Student Conduct Program (2010-2011)

The Student Conduct Program went through a self-study and review process during the 2010-11 academic year. This page serves as a clearinghouse for this review and provides copies of the self-study, the review team's final report, a response to the final report, as well as concluding thoughts from the vice-president for student affairs.

Questions regarding the Student Conduct Program review may be directed to:

Travis Greene
Dean of Students
Grinnell College
1115 8th Avenue
Grinnell, IA 50112
 
greenet[at]grinnell[dot]edu
(641) 269-3713

Student Conduct Program Self-Study

The short version of the Student Conduct Program (SCP) self-study can be found HERE.

In addition, a completed version of the Council for the Advancement of Standards in Higher Education Self-Assessment Guide for Student Conduct Programs can be found HERE.

Review Team's Final Report

In the spring of 2011, a review team consisting of the following members conducted a thorough review of the Student Conduct Program:

  • Cyril Afeku '13, Student-at-Large Representative
  • Chris Bair '97, Facilities Management Environmental & Safety Coordinator
  • Erin Hurley, Associate Professor & Head Swimming Coach
  • Courtney Sheehan '11, SGA Representative
  • Rebecca Stuhr, Associate Professor & Collection Development and Preservation Librarian
  • Val Vetter, Coordinator of Peace Studies
  • Sentwali Bakari, Dean of Students, Drake University
  • Jim Hoppe, Dean of Students, Macalester College

The review was conducted April 24‐26, 2011. On Sunday evening, the review team met briefly with Vice-President for Student Affairs W. Houston Dougharty, Travis Greene, and Michael Sims; on Monday the team met with faculty, staff, and students involved with Student Conduct and Student Activities; Tuesday morning the team had individual follow‐up sessions with Travis Greene, Michael Sims and W. Houston Dougharty.

For the Student Conduct Program, the charge of the review team was to review existing protocols and procedures as it related to addressing student behavioral issues through various forms of student conduct procedures. 

A copy of the review team's final report - including observations, commendations, and recommendations - can be found HERE.

Response to Review Team's Final Report

Once the review team's final report was submitted to W. Houston Dougharty, Vice-President for Student Affairs, the report was sent sent to department/program heads (Travis Greene - for Student Conduct; Michael Sims - for Student Activities and Campus Center Operations) for review and comment.

A copy of the response to the review team's report, submitted by Dean of Students Travis Greene, can be found HERE.

Final Thoughts from the Vice-President for Student Affairs

Concluding thoughts from W. Houston Dougharty, Vice-President for Student Affairs can be found HERE.

This report summarizes what steps will occur during the 2011-12 academic year as a result of the recommendations made by the review team.