Course Change Policies and Forms (add/drop/withdraw)
Full semester courses: Registration Change Forms (add/drop without transcript entry, and audit changes) and S/D/F Forms for regular full-semester courses will be accepted by the Registrar's Office during the first three weeks of classes. The deadline for Fall 2014 is Friday, September 19 and for Spring 2015 is Friday, February 6. Registration Change Forms to withdraw from a course for "W" transcript entry are due in the Registrar's Office by Friday, November 7 in the fall and Friday, April 3 in the spring.
1/2 semester courses: Registration Change Forms (add, drop and audit changes) and S/D/F forms for 1/2 semester courses (typically meeting the first 6-7 weeks of the semester or the second 6-7 weeks of the semester) will be accepted by the Registrar's Office through the second Friday after the course begins. Specific course meeting information is included in the "NOTES" of the course listing in the Schedule of Courses, and online via the Pioneer Web schedule search. Registration Change Forms to withdraw from a course for a "W" transcript entry are due in the Registrar's Office by Friday of the fourth full week of the course.
Short courses: Courses less than a 1/2 semester in length are considered to be a short course. Students will be required to add, drop by the end of the second class meeting day. S/D/F and audit options must also be declared by the end of the second class meeting day. Students may not withdraw ("W" grade) from a short course.
Considerations If Dropping Below Full-Time Enrollment Status
Considerations if dropping below full-time enrollment status
- Students may withdraw from courses until the end of the 9th week of the semester with an endorsement of their faculty adviser. After the end of the 9th week and before final day of classes, students may petition to withdraw under the Emergency Course Withdrawal policy -http://www.grinnell.edu/offices/studentaffairs/shb/academicpolicies/classregpolicies/emergencycoursewithdrawal.
- No student may drop below 8 credits.
- There is no reduction in tuition cost. Students will pay the full semester’s tuition even if enrolled less than full-time. (The only exceptions are occasional 9th semester students who are allowed to complete their degrees while being charged per credit hour.)
- Students who do not make normal academic progress – i.e., earn fewer than 12 credits – during the semester will have their grades and credits reviewed by the Committee on Academic Standing. If deficient, this can result in a student being warned, placed on academic probation or academically suspended.
- There may be implications for your Financial Aid. Talk with a staff member in the Financial Aid Office to review your situation, x3250.
- There may be implications for your health insurance. Grinnell College’s Student Assurance will allow you to be less-than-full time, but your personal policy (if you have one), may not allow this. Talk with your insurance carrier.
- If you are participating on a varsity athletic team, NCAA rules do not allow students who are less than full time to compete. Talk with your coach about this.
- To live in the residence halls, students must be full time. To have your situation reviewed, contact Andrea Conner, x3713.
- If you have been approved to study off campus in a future semester, you were approved on the basis of the four-year plan that you submitted when you applied, and changes to that plan may make you ineligible to participate in your off-campus program. Talk with the Director of Off-Campus Study to review your situation, x4850.
- If you are an international student holding F-1 status, a drop below full course load is allowed in limited circumstances only. It requires pre-authorization, so contact the OISA prior to a drop below full course load. Contact Karen Edwards or Brenda Strong, x3703, for more info.
- Students need to maintain full-time enrollment status – both before and after the summer internship – to be eligible to receive internship funding. Consult with the Megan Crawford at the Career Development Office, x4940 to discuss your situation, if this applies.
Office of the Registrar New Student Registration John Chrystal Center Information - FALL 2014-15
Welcome to Grinnell!
We want your first semester to be a positive experience. These tips will help get you off to a great start.
1. Please do not lose the Arrival Confirmation form because you cannot register without this form.
2. Clear any holds listed on the Arrival Confirmation form. Holds may be placed by the Cashier’s Office, Health Center, Financial Aid or Registrar and must be cleared before you will be allowed to register for classes. If your form indicates “none” on all lines, you do not need to do anything. If you have a hold, please visit that office immediately. If you lose your form, please visit the Registrar’s Office immediately, so a duplicate can be made. Clear your holds early! The lines to the cashier and financial offices can be long. You can visit these two offices on Saturday, August 23 from 8am to 2pm or on Monday or Tuesday, August 25 and 26.
3. Review the New Student Registration Card. When you meet with your adviser you will work together to complete the actual card that you will submit as your final registration.
THE REGISTRATION PROCESS:
With your adviser, you will fill out the New Student Registration Card. On the FIRST line of EACH round, you should put the courses you MOST want to take in order of priority. (Do not use the fourth round unless you are not assigned a tutorial.) Then on the next lines of each round you should put courses that you would be willing to take as alternatives to your first choice in that round. (Try to ensure that your alternatives in round #1 do not create schedule conflicts with your first choice in round #2 or #3.)
One of your selections for each “round” will be one of your three courses (in addition to the tutorial). Therefore, the courses you list in each round should be ones that you would be willing to have as alternatives or back-ups to your first choice in that round. This enables you to select alternative courses that contribute similar breadth to your liberal arts program (for example, a natural science or a foreign language) or allow you to pursue a similar schedule of courses.
Before you meet with your adviser, consider your goals, priorities, and criteria for each “round.” You have the best chance of getting your first choice listed in round one. Your adviser will help you weigh your interest in the subject, your overall educational goals, and availability of positions in the course.
After you turn in the card, the Registrar’s office will enter all selections from the cards using the following process:
On August 26th and according to a random selection, every student will be placed in a single course before any student is registered for a second course. In the interest of fairness, the placement order will be reversed for the second round and reshuffled for subsequent rounds. Registration will continue until every student has been registered for 3 or 4 courses. This will be accomplished by submitting a registration card of a priority list of courses for 3 to 4 rounds of registrations. Registration begins with round 1 and course number 1. Once a student is placed in a course for round 1, other choices in that round will be ignored.** Course preferences for the next round will be selected from courses identified in the round 2 section of the card followed by those listed in the round 3 section of the card. For students without a tutorial, an additional course will be entered from round 4 so that every student who wishes may have four courses.
There are no guarantees, but in prior years nearly 90% of students received their first-choice course in the first round and around 85% received their first-choice course in the second round. In the third round more than 70% of students received one of their first three class choices.
**Please note that if nothing is available in a round, we will put in your first available choice for the next round. Remember courses can be changed during the drop/add period.
REGISTRATION DAYS – Monday and Tuesday, August 25 and 26: After you have met with your tutorial adviser, and your adviser has signed your card, bring the Registration Card and your New Student Arrival Confirmation form to the Registrar’s Office in the John Chrystal Center. The card must be turned in no later than 4:00 p.m., Tuesday, August 26. Any student who fails to submit a card by 4:00 p.m. will have to add classes when the drop/add process begins on Wednesday afternoon, August 27, 3:00 p.m. in the Harris Center.
YOUR SCHEDULE: As soon as registration is completed on Wednesday, August 27th at 2:00 p.m., your schedule will be released and you may view your schedule via your Pioneer Web account. Your schedule will reflect only the courses that were open to you at the time we entered your data. If there are any errors, you should visit the Registrar’s Office immediately. Please remember that as of 2:00 p.m. on Wednesday, all classes are under the direct control of instructors and the instructor’s or department representative’s signature will be required to add any course.
POST REGISTRATION FORUM: Wednesday, August 27, 3:00 pm - The tutorial instructors will be available in the Harris Center between 3:00 and 4:00 p.m. so that registered students can make any necessary adjustments in their schedule. Drop/Add slips will be available in Harris, in the Registrar’s Office and on-line. The last day to add or drop a class will be Friday, September 19.