Academic Year and Break Residence Information
All College housing (residence halls and College-owned houses) open and close according to the following schedule:
New Students - Residence halls open at
Fall '14 Semester
Returning Students Residence Halls and Campus Houses open at
All student residences remain OPEN.
All student residences are CLOSED for winter break.
Student residences remains open.
Returning students must vacate student residence by 5:00pm on Monday, May 18.
Graduating seniors must vacate the student residences by 12 noon on Tuesday, May 19
Summer residence is available to research/MAP students,
GRINNELL COLLEGE SUMMER RESIDENTIAL PROGRAM
The summer residential program is available to Grinnell College students who are:
- summer research/MAP/MIP students; or
- full time summer interns; or
- (student) College employees who work a minimum of 30 hours per week.
The summer residential program is NOT available to:
- individuals who are not Grinnell College students;
- students who have graduated; or
- former students who are no longer enrolled at Grinnell College.
$70 per week (full week contracts only; partial week refunds will not be issued).
12 noon, May 24 through 12 noon, August 3 (10 weeks)
Subject to availability-must be consecutive weeks. Partial term residency is on a 'space available' basis. Priority is given to full term requests. Students requesting partial term residency (less than 10 weeks) must clearly indicate the dates is needed on the Summer Residential Contract.
Students not enrolled in the Summer Residential Program (either part or full term) are not eligible for interim residency and may not remain on campus beyond closing (5 p.m. May 19).
The following locations will be used for the Summer '14 term:
- 1128 East St. (4 singles, 4 doubles)
- 1130 East St. (4 singles, 3 doubles)
- 1217 Park St. (4 singles, 2 doubles)
- 1227 Park St. (3 singles, 3 doubles)
- Main Hall (2nd floor—5 singles, 8 doubles)
Summer Residential Contracts are available on P-web. Students studying abroad during the spring term will receive this information sheet and contract via email. To reserve a space for summer residency, the Summer Residential Contract and $70 initial payment must be submitted to the Cashier’s Office (1st floor of the John Chrystal Center) by 5pm on THURSDAY, MAY 8. Payment may be made by cash, check, or credit/debit card. The $70 initial payment is applied to total rental charges; remainder of rent is automatically deducted from student's payroll or stipend. Students who request summer residency after the May 8 deadline are awarded housing on a 'space available' basis. Requests made after the deadline are not guaranteed.
Campus houses are not handicap accessible and not air conditioned. Main Hall provides an elevator and air conditioned common areas, but the rooms are not air conditioned. Students with accessibility needs or a medical condition who require an accommodation must have documentation on file with the Residence Life Department. The type of accommodation required must be clearly indicated on the Summer Residential Contract. Students in need of an accommodation will be assigned a room based on the accommodation required.
Students are assigned a single room whenever possible; however, there may not be enough single rooms for everyone. Students will be asked to indicate their roommate preference on the Summer Residential Contract. If space/rooms are needed, students will be paired with a roommate. Students may indicate their roommate, housemate, and/or location preferences on the Contract. Specific assignment requests are not guaranteed; placements are dependent on need and availability. Students will be notified of their summer assignment via email on or before Friday, May 16.
ROOM KEYS & P-CARDS
Room keys will be available from the Campus Security Office (1432 East St. / corner of East St. and 10th Ave.) beginning at 12 noon on Saturday, May 24. The Security Office is open 24/7 so you may pick up your key whenever you arrive on campus. A $50 key deposit will be charged to the student’s College account. Room keys must be returned before students leave campus (at check out or taken to the Security Office). Students who do not return their key will not receive credit for the $50 key deposit. P-cards will be activated only for the hall/house students are assigned.
LAUNDRY & STORAGE
Students living in summer residency may use laundry facilities located in the residence halls. Pcards will be activated for laundry access. College laundry facilities are only available to students enrolled in the summer residency program. Short-term storage is also available and accessible throughout the summer. Laundry facility and storage details will be sent to students via email after May 9.
CHECK-IN/ CHECK –OUT
A Room Inventory Report will be completed for each room. Students should thoroughly review the Room Inventory Report following check in. At the end of the summer term, students must schedule a time to check out of their room with the Residence Life Department or forfeit the right to appeal damage/excessive clean up charges. Any damage or excessive cleaning charges incurred during the summer term will be billed directly to the student's College account. Room keys must be returned at check out or taken to Campus Security before leaving campus. Students who do not return their key will not receive credit for the $50 key deposit.
Interim residency is available to a small number of students who are unable to leave campus before and/or after the summer term. Special approval for early and/or late summer interim residency must be received from the Residence Life & Orientation Department. Students must indicate their need for interim residency on the Summer Residential Contract; contract and payment must be submitted by the due date in order to be considered for interim residency. Students may be placed in a transitional room during their interim stay. Students not enrolled in the Summer Residential Program (either part or full term) are not eligible for interim residency and may not remain on campus beyond check-out for an extended stay.
· EARLY INTERIM RESIDENCY: 5 p.m. Monday, May 19 through 5 p.m. Saturday, May 24. Early interim residency is ONLY available to students who will be living on campus during the summer, and whose summer housing term begins Saturday, May 24. COST: $70 flat fee
· LATE INTERIM RESIDENCY: 12 noon Sunday, August 3 through 8am. August 26 OR once your Fall Early Arrival Sponsored Student status begins. Students requesting late interim housing will be sent a separate email providing more information. COST: $10 per day. NOTE: Students studying abroad or taking a leave of absence in the fall are not eligible for late interim housing.
Winter Break Residency Program
GRINNELL COLLEGE WINTER BREAK STUDENT POLICY
All student residences close at noon, Saturday, December 20 for Winter Break, and reopen at 8:00 a.m., Saturday, January 17. Students must vacate campus residences during this time unless declared a Winter Break Sponsored Student (WBSS). As a sponsored student, you are approved to remain on campus after closing and/or return prior to the opening of the College during Winter Break for one or more of the following reasons: participation in winter athletics or other College sponsored activities/events; International or U.S. Global Nomad Student; working for College Services* a minimum of 20 hours per week; or approved by the Division of student Affairs. No other students are allowed in student residences during Winter Break.
*College services are those services necessary for the day to day operation of the College during Winter Break. These services include but are not limited to Campus Security, Mail Services, Catering, Library, and Admission.
WBSS status is a privilege not a right. Only sponsored students are allowed in student residences during Winter Break. WBSS automatically agree to accept and comply with College rules and regulations. We thank you for acting responsibly so that your ability to stay in student residences during Winter Break is not jeopardized. In the rare case a WBSS violates the Winter Break Policy or does not act responsibly during this time, the student may be required to leave campus until the semester begins, fines may be issued, and/or judicial charges may be pursued.
WBSS ALCOHOL AND DRUG POLICY: All student residences are substance-free from December 21 to January 18. All WBSS implicitly agree not to use or distribute alcohol or drugs on campus during this time, regardless of age. Departments whose WBSS violates this policy may lose future privileges of sponsoring students during Winter Break.
WBSS AGREE TO:
- Abide by the Winter Break Substance-Free Policy.
- Keep public spaces clean and orderly throughout the entire break period.
- Not allow unauthorized students into student residences.
- Keep outside doors to all residence halls and campus houses closed and locked (not propped open)
- Meet the work/participation requirements of their sponsoring department. Students who withdraw from their sponsored program must vacate their residence hall/campus house room within 24 hours of withdrawal.
- Arrive on campus on the exact date indicated in the letter from their sponsor. Students who arrive before their sponsored date may be charged a $100 per night fee.
RLC / EMERGENCY CONTACT: If you have an emergency or need assistance, please call ext. 4600 (or 641-269-4600 if calling from off-campus) to reach Campus Security and/or the RLC on call. One RLC is on-call the following dates:
Saturday, December 20 through Tuesday, December 23 AND Friday, January 2 through Friday, January 18
Campus Security will provide assistance the dates there is not an RLC on-call, which is Wednesday, December 24 through Wednesday, January 1
MEAL PREPARATION: WBSS may cook in teh residence halls and campus house kitchens. WBSS who use campus kitchens agree to clean the kitchen immediately. All items left out and /or dirty will be disposed of daily. All appliances must be turn off / unplugged immediately after each use. Once cool, all appliances must be stored/pu away accordingly
SERVICES: Shuttles, dining services, and health services are NOT available during Winter Break.
GUESTS: WBSS may have guests visit them in student residences under the following conditions:
- Guests cannot be currently enrolled Grinnell College students.
- WBSS are limited to two guests on campus at one time.
- Guests must register with the Security Office upon arrival.
- WBSS are responsible for the behavior of their guests.