Room Draw

Grinnell College is a residential college. All full-time students are required to live in student residences and board with College dining all four years. Student residences at Grinnell College are distinctive from that of other residential colleges due to our residential philosophy and Room Draw practice. While living in student residences, students learn to live within the philosophy of self-governance through a variety of living experiences and interactions with other students; upper-class students choose their rooms for the following year through our Room Draw process.

Exceptions to our residential policy are granted to the very few students who: are 22 years of age or older by September 1; live with their parents who reside in the Grinnell area; are legally married (or legally partnered in a civil union); or have a child(ren) who lives with them. Exceptions are also granted to a limited number of seniors and third-year students who request to live off campus and have been granted permission by the Residence Life and Orientation Department. Permission to live off-campus must be obtained from the Residence Life and Orientation Department each academic year. Students should NOT sign a lease until off-campus permission has been obtained. Students who choose to live off-campus without receiving permission from the Residence Life and Orientation Department are held financially responsible for residential room and board.

Returning second year students must plan to have (at least) one roommate. The choice regarding roommate(s) is a very important decision. As students consider their rooming arrangements for the upcoming year, we ask that they keep in mind the decision will last the entire year.

All incoming first-year students will have (at least) one roommate. Rooms are reserved on nearly every floor in most residence halls for the incoming first-year class. Students are matched with their future roommate and assigned a room according to the information provided on their online Roommate Form. Incoming first-year students are encouraged to answer ALL questions on their online Roommate Form and answer them honestly to ensure the best possible roommate match and room assignment.

In the event a vacancy occurs within a room, the Residence Life and Orientation Department will work with student(s) to find a new roommate. Roommate consolidation typically begins after the start of each semester (approximately two weeks after classes begin) and continues throughout the remainder of the term.

Vacancies within are filled for two reasons:

Having a roommate is an integral part of the Grinnell experience, especially for first year students. When living with a peer, students learn the necessary lifetime skills of negotiation, compromise, and communication.

Vacant rooms are needed for various reasons, such as emergency and medical placement needs, providing room assignments for students returning from a fall term study abroad programs, and for incoming spring transfer students. Our 'roommate consolidation' process is a great way for students with a vacancy in their room to find a new roommate. the vacant room created by consolidation helps us meet our emergency placement needs.

Please feel free to contact the Residence Life and Orientation Department (641-269-3713) for more information.

Procedures

GENERAL INFORMATION

In February, students receive their newly assigned Room Draw Number via email.  Your Room Draw number is your class year/status and a unique, randomly assigned number. This number determines your “place in line” for Room Draw purposes, such as Sub-Free / Regular Room Draw, Off-Campus requests, and all Seniority Special Draws. Students are first grouped by their current class year/status (as determined by the Registrar) then sorted by their randomly assigned Room Draw number.  

Class year/status is determined by the Registrar and indicates the total number of semesters completed.  You must contact the Registrar's Office if you have questions about your class status.  

Class year/status does not advance for each term a student is not enrolled. Students who take a leave of absence or are suspended for any reason do not advance in class year/status for the semester(s) they are not enrolled.  Students approved for early graduation do not advance in class year/status until the semester of their anticipated graduation.

ROOM DRAW IS SUNDAY, APRIL 27

All students must attend Room Draw unless:

  • Participating in an off-campus study program for the fall ’14 semester or full academic year.
  • Awarded a Special Residence Draw or accepted permission to live off-campus.
  • Selected as an SA, HWC, OHC, BCC / Grinnell House Monitor, or elected as an SGA President or Vice President.

Entrance into Harris Center Concert Hall will be according to class status and random number assignment. Students drawing into a double room will choose their room using the best class status and lowest randomly assigned room draw number.  If two roommates have the same class status, they will attend the draw using the lower room draw number.  Rising second year students attending Room Draw are not eligible for single rooms and must plan to have a roommate. 

SUBSTANCE-FREE ROOM DRAW

In order to participate in the Substance-Free Room Draw, students must sign up by the deadline (see Dates and Deadlines above). Substance-Free Room Draw Sign Up will be available online Monday, February 24.  The Substance-Free Room Draw begins at 12 noon.  If your preferred type of substance-free room or residence hall is not available at your draw time, you may:

  • Decline substance-free housing and return for Regular Room Draw; OR
  • Request to be placed on the Substance-Free Waitlist (forms will be available at Room Draw).

ROOM DRAW ATTENDANCE

Students unable to attend Regular Room Draw or Substance-Free Room Draw may have a student proxy or Residence Life representative select a room for them. The draw will proceed without students who are late or absent. Students late for Room Draw may select a room upon arrival during the designated time period. Students who miss Room Draw must complete a Room Request Form and will be assigned a room by Residence Life staff during the summer.

9th SEMESTER SENIORS

Full-time 9th semester seniors may live in student residences or receive automatic approval to live off-campus. Students who choose to live in the residence halls will be given an assignment on a 'space available' basis following Room Draw. Students will provide their residential preferences to the Residence Life Department; every attempt will be made to meet their preferences. For clarification of 9th semester or early graduation policies and procedures, please review Requirements for Graduation or refer to the "Requirements for Early Graduation" and "Requirements for a 9th Semester" section in the Student Handbook.

Room Draw Manipulation and Unapproved Room Changes

A Room Draw Manipulation and Unapproved Room Change policy has been implemented to assure the most equitable Room Draw and room change process possible.  The intent of this policy is to prevent manipulation prior to and during Room Draw, and to deter students from bypassing the system in place for room changes.  Exceptions to the items outlined below must be approved by the Residence Life and Orientation Department.

  1. Students who drew into singles are not allowed to swap rooms with other students in any other room without permission from the Residence Life and Orientation Department.
  2. Students are not allowed to move into a vacancy within any room without permission from the Residence Life and Orientation Department.
  3. Students may not change room assignments / swap rooms without permission from the Residence Life and Orientation Department.
  4. Room Draw number switching is not allowed and will not be approved at any time for any reason.

Students found in violation of the above may be moved to 'end of class year placement' at Spring Room Draw.

Campus Language and Project Houses

Grinnell College offers 2nd, 3rd, and 4th year students the opportunity to live in campus houses.  House groups may be single sex or co-ed; rooms are gender neutral.  Students living in campus houses may review their meal plan options by visiting the Dining Sevices web page.

Language Houses

Five Language Houses have existed since the 1993-94 academic year. These houses are associated with their academic department. The purpose of the Language House Program is to provide students who speak or are learning to speak another language with an environment that is conducive to learning the language, culture, and customs of the country/countries of the language. Language Houses supported by academic departments are:

  • French House (1019 Park Street)
    2 singles, 4 doubles, 1 Language Asst. single = 10 students + 1 Language Asst.
  • Russian House (1217 Park Street)
    3 singles, 2 doubles, 1 Language Asst. single = 7 students + 1 Language Asst.
  • German House (1221 Park Street) 
    2 singles, 2 doubles, 1 Language Asst. single = 6 students + 1 Language Asst.
  • Chinese House (1227 Park Street) 
    3 singles, 3 doubles = 9 students
  • Spanish House (1316 Park Street)
    3 singles, 4 doubles, 1 Language Asst. single = 11 students + 1 Language Asst.

GENERAL INFORMATION

Campus houses are gender neutral. Rooms (house groups) may be single sex, co-ed, or gender neutral.  Students planning to take a leave of absence during the fall term may not apply for a Language House.  All rooms/spaces must be filled the entire year. Students studying abroad in the fall or planning to graduate in December must use our "room split" procedure (one student occupies the room/space in the fall -- another student occupies the room/space in the spring). Students on leave (during the spring term of the applications process) must be officially approved to return to campus for the upcoming fall term before the application deadline to be eligible to apply for a Language House. 

Each Language House has a Student House Coordinator and Faculty Advisor; some houses also have a Language Assistant. The House Coordinator and Language Assistant live in the house. It is the responsibility of the academic department and the House Coordinator to fill each space/room within the house. Any vacancies that occur during the summer or academic year not filled by the academic department or House Coordinator may be filled by the Residence Life Department.  Students interested in living in a Langauge House must contact the Language Department / Language House Faculty Advisor for information on the application process.

Students awarded a Language House: do NOT participate in Room Draw; are automatically removed from the Off-Campus waitlist (if applicable); and will not be released from their House Contract or considered for a room change request prior to Room Draw. Students awarded a space within a Language House must notify Dining Services of the meal plan option preferred, even if planning not to purchase a meal plan. Please visit the dining options web site for more information.

Language House Coordinators must:

  • ATTEND MANDATORY STUDENT STAFF TRAINING IN AUGUST AND JANUARY.
  • Complete and return the Language House Packet to the Residence Life Department by the due date (see Dates and Deadlines below).  This includes a completed house roster, room assignments for the fall and spring term, and signed House Contracts from each house member.
  • Act as representative and contact person for the house.
  • Attend regular individual meetings and maintain regular contact with their Residence Life Coordinator.
  • Attend In-Services as offered.
  • Be knowledgeable of College services, resources, regulations, and federal or state laws as they apply to campus houses.
  • Provide Door Decs to welcome residents to house at the beginning of each semester.
  • Serve as the liaison between the Project House and Residence Life staff during the upcoming academic year.

2014 DEADLINES:

TBD Language House Packets sent via campus mail to faculty representatives
TBD House Packets due (including signed contracts and room assignments)

Project Houses

Three Project Houses are available to students. A Project House consists of students with a common interest and a desire to promote that interest to the campus community.

Project Houses for the 2013-2014 Academic Year are:

  • Food House
    1128 East Street 
    12 spaces (4 doubles, 4 singles)
  • Eco House
    1130 East Street
    10 spaces (4 singles, 3 doubles)
  • Art House
    1023 Park Street 
    8 spaces (2 singles, 3 doubles)

GENERAL INFORMATION

  • Campus houses are gender neutral. Rooms (house groups) may be single sex, co-ed, or gender neutral.
  • Students planning to take a leave of absence during the fall term may not apply for a Project House.
  • All rooms/spaces must be filled the entire year. Students studying abroad in the fall or planning to graduate in December must use our “room split” procedure (one student occupies the room/space in the fall -- another student occupies the room/space in the spring).
  • Students on leave (during the spring term of the application process) must be officially approved to return to campus for the upcoming fall term before the application deadline to be eligible to apply for a Project House.
  • Students awarded a Project House:  do NOT participate in Room Draw; are automatically removed from the Off-Campus waitlist (if applicable); and will not be released from their House Contract or considered for a room change request prior to Room Draw.
  • Students awarded a Project House must notify Dining Services of the meal plan option preferred, even if planning not to purchase a meal plan. Please visit the dining options web site for more information.
  • Students not awarded a Project House may apply for any Special Residence Draw.

Groups interested in a Project House must submit a project proposal. Each proposal must include (but is not limited to): a detailed description/type of the project; group/house goals; how goals will be achieved; reason a house is needed; and how the group will be held accountable for the project. Groups may present project ideas previously used; however, the main focus should be goals for the upcoming academic year. Each group must present their proposal to the Residence Life Committee at the Project House Presentation Session (see below).  House Coordinators are notified via email the time their group will present.  ALL members of the house must be present at the House Presentation Session (unless currently abroad).  

Each house will have a House Coordinator, who is responsible for the following:

  • ATTEND MANDATORY STUDENT STAFF TRAINING IN AUGUST AND JANUARY.
  • Return the completed House Application and signed House Contracts to the Residence Life and Orientation Department by the application deadline. 
  • Notify all group members of their Project House Presentation date and time.  All members must attend the Project House Presentation Session, unless currently studying abroad or excused by the Residence Life and Orientation Department.
  • If awarded a Project House, room assignments must be submitted for each semester to the Residence Life and Orientation Department by the deadline.  (A floor chart will be provided to House Coordinators following the announcement of house awards.)
  • Serve as the liaison between the Project House and Residence Life staff during the upcoming academic year.

 2014 DEADLINES:

TBD Project House Applications available (3rd floor / JRC - Dept. of Residence Life) NOTE DATE CHANGE
TBD Applications and contracts due
TBD House Coordinators notified of presentation time
TBD Project House Presentations -- ARH 302
TBD Project House award decisions sent via email to House Coordinators
TBD Floor charts/room assignments due

Project House Application/Presentation Process

The Residence Life Committee has established the following guidelines for awarding Project Houses.

  • All groups will be given equal consideration.
  • Project Houses are awarded based on group presentation (how the goals/objectives will be achieved; the reason a house is needed to meet the goals/objectives; how the group (house) will be held accountable for the project).  The Committee may take into account other factors before approving a house, including the members' ability to communicate, group cohesion, commitment, organization, and flexibility. All group members must be present at Project House Presentations (unless currently abroad or excused by the Residence Life Department).

PROJECT HOUSE APPLICATION REQUIREMENTS:

  • Completed Project House Application. All students applying for the Project House must be listed on application. All rooms/spaces must be filled the entire year.
  • Signed House Contract from each house applicant.
  • Project House proposal, completed application, and signed House Contracts must be received by the Residence Life & Orientation Department by the deadline indicated (see Dates and Deadlines below).
  • Each proposal must include a detailed description of the house project. Please include the name of your house (project/group) and  the goals/objectives of the group (house).  If your group is presenting a project or idea that was a successful project house in the past, feel free to share that information as part of your presentation. However, please be sure your main focus is the goals/objectives of the project house for the upcoming academic year, and how those goals/objectives will be achieved.

During Project House deliberations, the Residence Life Committee will attempt to make a decision based on group consensus. If group consensus is not possible, the Director of Residence Life will take the Committee's opinions under advisement and make the final decision.

Floor Plans of College-Owned Houses

Please click on the house address below to view the floor plan for each College-Owned House

1128 East Street  Project House (Pine Tree House)
1130 East Street  Project House
1019 Park Street  French House
1023 Park Street  Project House 
1217 Park Street  Russian House
1221 Park Street  German House
1227 Park Street  Chinese House
1316 Park Street  Spanish House

Composition of Residence Halls
Hall Co-ed Floors Single Sex Floors Gender Neutral Floors/Hall/
Room
s
Sub-Free Hall Air Cond. Hall
Main X        
Cleveland X        
James X  X   X  
Haines X X
(co-op, 
4 room tpls)
   
Read X        
Loose X   X (floors)    
Younker X        
Smith X X   X  
Langan X        
Rawson     X (hall)    
Gates X X  X (co-op)    
Clark X    X (co-op)    
Dibble X X      
Cowles X  
(apt., 1st floor)
   
Norris X X     X
Lazier X    X 
(1st floor, 
2 co-ops)
  X
Kershaw X     X X
Rose X X     X
Rathje X       X
Dates and Deadlines 2014

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Dining Service Options

Dining Services-Board Plans

Please visit the Dining Services website regarding Meal Plan Options.

Frequently Asked Questions
Question: How is my class status determined?
Answer: When you entered Grinnell College, the Registrar classified you. Each semester completed at Grinnell or at an official off-campus study program adds one semester to your status. Class year/status does not advance for each term a student is not enrolled. Students who take a leave of absence or are suspended for any reason do not advance in class year/status for the semester(s) they are not enrolled.
Question: I received my room draw number, but it shows a different class year/status than I thought I was. Why?
Answer: Class year/status is determined by the Registrar and indicates the total number of semesters completed. (For example: A student with a spring class year/status of 2nd semester 2nd year who takes a leave of absence before completing spring term will return for the fall term as a 1st semester 2nd year (for housing purposes) and will not advance to the class year/status of 2nd semester 2nd year until the start of fall term. Students approved for early graduation do not advance in class year/status until the semester of their anticipated graduation.
Question: If I will be a second-year student next year, how likely is it that I can get a single room?
Answer: Single rooms are awarded to third and fourth-year students, or students awarded a Special Residence Draw (containing single rooms). This means first and second year students must plan to have at least one roommate. Second-year students must plan to draw into a double room OR apply for a Special Residence Draw.
Question: What happens if I am a second-year student next year and I don't have a roommate?
Answer: Each year, a number of students have difficulty finding a roommate for the following year. Students without roommates may complete a Roommate Needed Form. Students on the list will receive the names of other students in need of a roommate. RLCs will assist students to help them find a suitable roommate. If you are still unable to find a roommate before Room Draw, you will not attend Room Draw and will be contacted by the Residence Life Department in the days following Room Draw about your options and how to proceed with your plans. Students in need of a roommate may be assigned a room with a transfer student, a student returning from leave, or another student in need of a roommate. 
Question: If I am going to be a second-year student next year, what are my odds of getting a Group Draw room?
Answer:  Group Draw rooms are a random draw and not based on seniority. Odds are determined by the number of groups who submitted a complete application for each location. All students who would like to be eligible to live in a Group Draw must complete and submit an application by the deadline.
Question: If I am a second-year student next year, can I live off-campus?
Answer: Grinnell College students are not eligible to request off-campus permission unless they are a third or fourth-year student. Automatic approvals to live off-campus are granted to students who: are 22 years of age by September 1; live with their parents in the Grinnell area; have their child(ren) living with them; or are legally married (or legally partnered in a civil union).
Question: If I am going to be a third-year student next year, how likely is it that I will be able to live off-campus?
Answer: There are a limited number of students who may live off-campus each year. The number of students who may live off-campus is determined during spring semester for the following academic year. Automatic approval for off-campus living is granted to students who: are 22 years of age by September 1; live with their parents in the Grinnell area; have their child(ren) living with them; or are legally married (or legally partnered in a civil union). If off-campus spaces are still available after all automatic approvals are granted, spaces will be offered to third and fourth-year students as determined by their Room Draw Number. All students who meet the off-campus criteria and want to be eligible to live off-campus must request permission by the deadline. Students should not sign a lease until they are granted off-campus permission. Students are responsible for room and board costs until permitted to move off-campus. Please review our Off-Campus website for more information.
Question: If two or more groups apply for the same Project House, how does the Residence Life Committee decide who receives the house?
Answer: After the Project House Presentations, the Residence Life Committee votes to determine which groups will be awarded a Project House, based on their presentation.
Gender Neutral Living Environment

Grinnell College provides gender neutral housing to students for whom traditional, same sex room assignments are not ideal. This may include students who opt to participate in a community where the gender binary is not perpetuated. The College is proud that over 10% of the residence hall rooms are assigned as gender neutral. This option is offered in all areas of campus (and in traditional residence hall rooms, houses, and apartments).

Admitted students (incoming first-years) who prefer a gender neutral living environment should reference this in their Housing Form, which will be filled out on Pioneer Web once you are admitted to the College. If you do, you will be paired with a roommate based on your personal attributes and characteristics, and not specifically by gender.

Returning students who prefer gender neutral housing can contact Andrea Conner or Laura Gogg in Residence Life & Orientation before Room Draw in Spring semester to discuss their needs. Alternately, gender neutral options will be available in the regular Room Draw process, without having to go through any steps to attain these spaces.

Medical Accommodations

Grinnell College provides residential accommodations for students with medical or psychological conditions and/or disabilities.  Examples include, but are not limited to:  severe allergies or asthma, mobility limitations, and medical or psychological conditions that are only tenable in certain living environments.

How to Request Accommodations

Students requesting accommodations for medical or psychological reasons must provide medical documentation to the Residence Life and Orientation Department stating the nature of the condition or disability, the requested accommodation(s), and why the accommodation is necessary.  Please note that requests DO NOT carry over and must be submitted each academic year.  You may fax the documentation to the attention of Laura Gogg at 641-269-3710 or mail to:

Grinnell College
Residence Life and Orientation Department
Attention: Laura Gogg
1115 8th Avenue Grinnell, IA 50112

Admitted Students

Incoming first-years must provide appropriate medical documentation from their current, treating physician that includes a diagnosis and the recommended accommodation(s).  Accommodation documentation must be received by the Residence Life Department by June 1. 

Returning Students

Second-, third-, and fourth-year students must also provide appropriate medical documentation each year from their current, treating physician that includes a diagnosis and the recommended accommodation(s). You may bring the documentation to the Residence Life Department, room 310-F, JRC 3rd floor, or fax or mail it to the above fax number or address. Deadline: April 4th

Dietary Accommodation

Students will not be released from their meal plan and/or residency requirement based on dietary restrictions or need.  Students with dietary needs resulting from medical diagnoses can still participate in Grinnell Dining's program.  A licensed physician must provide documentation that describes the student's specific dietary needs and/or restrictions. Dinning Services will then make arrangements to meet all dietary requirements as prescribed by the licensed physician. The staff at Student Health and Counseling Services and at Dining Services stand ready to meet with students to discuss questions and concerns.  Please visit the Dining Services web page for more information, and to complete and submit the required forms.

Air Conditioning

New or returning students requesting air conditioning due to allergies and/or asthma must provide appropriate medical documentation from their current, treating physician that includes a diagnosis and the recommended accommodationbefore the dealines listed above. All efforts will be made to ensure incoming students will be placed in air conditioned rooms, and that returning students will be assigned an air conditioned room, either through the regular Room Draw process or before. If, due to limited availability, we are not able to meet every need for air conditioning, the student will be allowed to use a stand-alone air conditioner, provided at their own expense.  The stand-alone unit must be installed by College staff.  Window air conditioning units are notallowed as they damage the window frames.

Service Animals

Service animals are trained to assist people with disabilities in the activities of normal living. The Americans with Disabilities Act (ADA) and amendments defines service animals as “…any…animal individually trained to do work or perform tasks for the benefit of an individual with a disability, including, but not limited to, guiding individuals with impaired vision, alerting individuals who are hearing impaired to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair or fetching dropped items.” If a dog, or in rare cases a miniature horse, meets this definition of being individually trained to work directly with their disabled owners to assist with specific daily tasks, it is considered a service animal. Grinnell College complies with the ADA in allowing use of service animals on campus and in residence halls. However, because of health and safety concerns, the College’s ADA Coordinator, Jennifer Krohn, oversees use of such animals. Guide dogs in training are not permitted.

Therapy Dogs

Therapy animals are handled by their owners to provide comfort and companionship by sharing the animal with patients in hospitals, nursing homes and other institutions and wherever else the therapy animal is needed. This is done in a way that increases emotional well being, promotes healing, and improves the quality of life for the people being visited. Therapy animals are NOT entitled to the same benefits as service animals (i.e., they are not covered by the ADA) and thus are not permitted in the residence halls. However, if a student owns or needs a therapy dog, and it has been certified through a nationally recognized program or process, the student may be released from the on-campus residential requirement. The two organizations that certify therapy dogs, and provide insurance for dogs that complete their programs, are:

• Therapy Dog International http://www.tdi-dog.org

• Delta Society http://www.deltasociety.org

Emotional Support Animals

Emotional support animals are usually used by people who find the company of an animal to be important for their mental health and wellness, beyond the pleasure of a pet. Sometimes, people with depression, anxiety, or other struggles related to mental well-being will train and keep an animal that soothes their symptoms, often with the support of their treating counselor or physician. Owners can register their animal with an organization that will classify their pet as an emotional support animal, usually after some paperwork is completed and a fee is paid. Because emotional support animals are not legally protected by the ADA, they are not permitted in the residence halls. One example of this kind of organization is:

• National Service Animal Registry http://www.nsarco.com

Pets

A pet is a domestic animal that is kept for pleasure or companionship. Amphibians, birds, fish, invertebrates, rodents (except ferrets), or reptiles that are non-poisonous and non-dangerous are permitted in student rooms, provided there is roommate permission, proper care, and registration with the Residence Life Coordinator (RLC). For more information, please review the Grinnell College Pet Policy.

Ninth Semester Students

Full-time 9th semester seniors may live in student residences or receive automatic approval to live off-campus. Students who choose to live in the residence halls will be given an assignment on a 'space available' basis following Room Draw.  Students will provide their residencial preferences to the Residence Life Department; every attempt will be made to meet their preferences.  For clarification of 9th semester or early graduation policies and procedures, please review Requirements for Graduation or refer to the "Requirements for Early Graduation" and "Requirements for a 9th Semester" section in the Student Handbook.

Off-Campus Residency

Grinnell College is a residential college. All full-time students are required to live in student residences and board with College dining all four years. Exceptions to our residential policy are granted to the very few students who:

  • are 22 years of age by September 1st (of the upcoming academic year);
  • live with their parents in the Grinnell area;
  • are legally married (or legally partnered in a civil union) and live in the Grinnell area; or
  • have a child(ren) who lives with them.

Please note students eligible for automatic permission must complete and submit the required request form by the sign-up due date.  ALL students who receive permission to live off-campus are required to live within 10 miles of the city of Grinnell, whether permission is granted through automatic approval or per Room Draw order.

Exceptions are also granted to a limited number of seniors and third-year students (not studying abroad or taking a leave of absence during the fall term) who request and have been granted permission to live off-campus by the Residence Life and Orientation Department.  Students may only live off-campus if granted permission by the Residence Life and Orientation Department.  Students must request permission to live off-campus each academic year, or when returning from a leave of absence or studying abroad, even if permission was granted previously.

Students interested in requesting permission to live off-campus must complete and submit the electronic request form by the due date (see below).

Students studying abroad in the fall do not request permission at this time (please see Fall Abroad/On Leave section below).  Students planning to study abroad during the spring term must complete and submit the online application (at this time). 

Following the due date, offers are sent via email to students based on standard Room Draw practice.  Students requesting off-campus permission are sorted by their class status (year) and room draw number(room draw numbers are assigned and distributed in early February).  Off-campus offers are NOT determined by when students sign-up or request off-campus permission.  The number of students granted off-campus permission is determined by projected total enrollment for the upcoming term.  Students are NOT APPROVED to live off-campus until an offer is received from the Residence Life and Orientation Department.  The offer must be accepted or declined by the deadline indicated below.

Students who accept an offer to live off-campus:

  • must live in the Grinnell area;
  • are approved for the entire academic year;
  • do not attend Room Draw;
  • must notify Dining Services of their choice of meal plan (even if cancelling their meal plan); and
  • must provide the Residence Life and Orientation Department with their contact information by August 1.

Students who do not receive an offer to live off-campus are notified via email and are automatically placed on a waitlist.  Offers are sent to students on the waitlist IF off-campus spaces become available.  (Spaces may become available if other students decline the off-campus offer or if enrollment increases.)  Students who miss the sign-up deadline are placed on the waitlist at the end of their class year in the order the requests are received.

Fall Abroad/On Leave:  Students studying abroad or on leave in the fall may request permission to live off-campus for the following spring term.  Fall OCS students will receive a Residence Form via email (late spring/early summer); students on leave will be sent a Residence Form once their request to return is approved.  Students may request permission to live off-campus by completing the off-campus section of the Residence Form and returning to the Residence Life Department (via email) by the due date indicated. Off-campus offers for spring term are sent in late November.  Students ARE NOT APPROVED to live off-campus for spring until they receive an offer from the Residence Life and Orientation Department. 

PLEASE NOTE:

  • The 'room split' (single semester residency) option does NOT apply to students requesting off-campus permission. 
  • First semester third year students (as of the spring semester) are not eligible to request off-campus permission for the spring term.
  • Students who accept an off-campus offer may, at any time, request on-campus residency; however, single room assignments are not guaranteed.  Assignments depend on availability.  
  • Students who decline or cancel their off-campus offer / status must reapply for off-campus permission, regardless of class year.

DATES TO REMEMBER:

Tuesday, January 21 Off-Campus permission request sign-up 
available (online)
12 noon, Wednesday, March 12 Request/sign-up deadline
Friday, March 14 Off-Campus offers sent via email
12 noon, Friday, April 18 Off-Campus decisions DUE
Random Number Assignment

Each student is assigned a random number assignment for Room Draw. Students will receive their random number assignment via email prior to Room Draw. Priority for Room Draw is established by class status and then by numerical order from lowest to highest number. PLEASE NOTE: Class status is determined by the Registrar. The Residence Life and Orientation Department will not reclassify students for Room Draw purposes.

Roommates

Living with and learning to live with a roommate is an important part of the Grinnell College experience. Students learn the necessary lifetime skills of negotiation, compromise, and communication when living with a peer. Through the roommate experience, students develop friendships that last a lifetime; appreciate diversity of experiences, talents, and cultures; and develop a sense of belonging to the Grinnell Community. Because the roommate experience is an integral part of the Grinnell experience, incoming first year students will have (at least) one roommate; returning second year students will also have (at least) one roommate.

Selecting a roommate requires careful thought, patience, and time and begins long before April Room Draw. Current first year students are encouraged to start making roommate arrangements early -- well before Room Draw. Students who need assistance finding a roommate are encouraged to complete a 'Roommate Needed Form'.  

CONSOLIDATIONS: Students leave the College for various reasons throughout the semester, which may result in a vacancy within a student room.  A first or second year student with a vacancy in their room must find a new roommate, or move in with someone also in need a roommate.  This process is called willing consolidation.  Approximately two weeks after classes begin, the Residence Life and Orientation Department provides students the information needed to begin the consolidation process.  Students are given a time frame in which to consolidate. 

If students in need of a roommate fail to consolidate, or do not willingly engage in the process, the Director of Residence Life may assign students to a new room/space.  This is an assigned consolidation.  Once assigned a new room/space, students will be given a deadline by which to complete their move. 

ROOM CHANGES:  Students are expected to discuss expectations and work out differences and disagreements with their roommate(s). Sometimes students can do this on their own; often this requires the help of the Resident Life Coordinator. When a roommate relationship enters into a period of negotiation, conflict, or disagreement, students are expected to work with their RLC to establish a better living situation between the roommates. In most cases, students and the hall staff will work through the situations, agree on standards of behavior, and set expectations for the roommate relationship. This requires time and a commitment to make it work. In rare situations, living arrangements do not work out for various reasons. After working with the roommate and RLC in the manner previously mentioned, the roommates and RLC may begin a conversation regarding a room change. The following steps are required for a student to be considered for a room change:

  1. The roommates speak with each other about the living situation and work out a living agreement that works for all students involved.
  2. If this does not work, then roommates speak with a Residence Life Coordinator and set concrete objectives for resolving the issues, changing the undesired behaviors, and exhibiting respect for the roommate relationship. 
  3. If the RLC feels there is adequate need for a room change, the RLC will work through the room change process with all roommates involved.
Single Semester Residency

Fall Semester - Students Abroad / Leave of Absence

Students studying abroad during the fall or spring semester may participate in our 'room split' program for any student residence (including all Special Draws, Language or Project houses, or Regular Room Draw). Students who choose to exercise this option will pair up with a student who plans to study abroad the opposite semester, or with a December graduate.  The room draw number of the student occupying the room in the fall will be used when applying for a Seniority Draw or when choosing a room at Room Draw.  If the student planning to study abroad during the spring term cancels their OCS plans, the student abroad in the fall (returning to campus for the spring term) will be given a new assignment.  The student living in the room during the fall term will not relocate.

All students studying abroad during the fall semester will receive a Residence Form early summer via email from the Residence Life Department.  Residency arrangements made at Room Draw must be indicated on the Residence Form.  Students who did not participate in Room Draw and are in need of a residency assignment or students who would like to request off-campus permission for the spring term will indicate their preferences on this form. The Residence Form must be returned (via email) to the Residence Life Department by the date indicated. Students in need of a room are sorted according to regular Room Draw practice and given an assignment as close as possible to the preferences provided on the Residence Form.  Off-campus offers are sent via email in early December.  Students living on-campus are notified of their spring room assignment via email in January.

Students requesting off-campus permission for the spring term are prioritized by class year and random Room Draw number.  The number of students who receive an off-campus offer will be determined based on projected total enrollment for the spring term. There is no guarantee seniors or second-semester juniors will be offered the opportunity to live off-campus for the spring term. Students are not approved to live off-campus UNTIL they receive an offer from the Residence Life Department.  First-semester juniors (as of the spring semester) do not qualify for off-campus.  Per the Grinnell College Residency Policy, students should not sign a lease or make arrangements to live off-campus UNTIL they receive permission from the Residence Life Department.

Students on a leave of absence must be approved to return from leave by the College before they can proceed with residency requests/placement.  Students returning to campus for the spring semester will be prioritized by class year and random Room Draw number prior to placement.  Assignments for the spring semester are finalized in January.

Spring Semester - Students Abroad / Leave of Absence

Students studying abroad during the spring semester will receive a Residence Form in December (via email) from the Residence Life Department; residency or off-campus preferences/requests will be indicated on this form.  The Residence Form must be returned (via reply email) to the Residence Life Department by the date indicated. Students abroad who prefer to live in student residences may designate a student proxy or a representative from Residence Life to select a room for them at Room Draw.  Students whose room is chosen for them by a Residence Life representative during Room Draw will be notified of their assignment via email following Room Draw.  If your preferences are not available when it is your number's turn to choose a room at Room Draw, you will be assigned a room during the summer. 

Students on a leave of absence must be officially approved to return before application dates and deadlines in order to be considered for those residential and/or off-campus options (such as Special Draws, off-campus requests, and Room Draw).  Students on a leave of absence will not be considered for placement until they are approved to return from leave by the College.

Students requesting permission to live off-campus in the fall will be prioritized by class year and random room draw number. The number of students who receive an off-campus offer will be determined based on projected total enrollment for the fall term. There is no guarantee that seniors or second-semester juniors will be offered the opportunity to live off-campus for the fall term. Students are not approved to live off-campus UNTIL they receive an offer from the Residence Life Department.  Students will receive off-campus offers prior to Room Draw. 

December Graduates

A student planning to graduate in December is eligible to apply for any Special Draw, request off-campus permission, or participate in Room Draw.  December grads applying for a Special Draw or planning to draw into a double room at Room Draw must use our 'room split' procedure in order to fill the room/space the entire year.  This may be accomplished by "pairing up" with a student planning to study abroad in the fall.  December grads who draw into a single room at Room Draw are not required to make room split arrangements.  Following their graduation/move out in December, the vacant single will be filled by the Residence Life Department. Fall placements for students away from campus in the spring will be made in accordance with published deadlines for all students.

Smoke Free Air Act

In its 2008 session, the Iowa Legislature passed the Smokefree Air Act in an effort to limit employee and public exposure to secondhand smoke.

This law was effective on July 1, 2008, and affects many businesses and facilities throughout Iowa.

For more details about the law, please review the Smokefree Air Act website at Smokefree Air Act.

Private educational institutions must comply with the Smokefree Air Act.

Effective July 1, 2008, the entire Grinnell College campus became smoke-free, including in or around all buildings and outdoor spaces. Smoking is prohibited on all campus property. Buildings, parking lots, vehicles owned by Grinnell College, sidewalks, and athletic fields are included in the ban. Persons who choose to smoke on Grinnell's campus do so at their own risk. The fine for violating the smoking ban is $100 for the first offense and increases by $100 for each subsequent offense. Obviously, there will no longer be a smoking lounge in the residence halls, smoking will not be allowed in the loggias, and all residence hall rooms must be smoke-free.

Facilities Management staff are removing all ash receptacles on campus and posting "no smoking" signs in campus parking lots, common entrances to the campus, and on doorways of buildings.
These measures are necessary to comply with the law.

Grinnell College is offering the following resources to those who wish to quit smoking tobacco.

Quitline Iowa
Quitline Iowa is a toll-free, statewide smoking cessation telephone counseling hotline. Trained counselors provide callers with information about the health consequences of tobacco use, assistance in making an individualized quit plan, and ongoing support through optional follow-up calls. Please visit Quitline Iowa for more information.

The Quitline is staffed:
Monday-Thursday, 7 a.m.-midnight
Friday, 7 a.m.-9 p.m.
Saturday and Sunday, 8 a.m.-7 p.m.

Smoking Cessation
Arrangements are being made to offer smoking cessation classes in Grinnell. Any student interested in these classes should contact the Grinnell College Health Center. Student Affairs will help share a portion of the cost for these classes.

Thank you for your efforts in following the regulations of the Smokefree Air Act.
Your compliance with the new law is greatly appreciated by all.

Special Residence Draws

The deadline to submit an application for a Special Housing Draw has passed.  The application deadline for ALL Special Residence Draws was 12 noon on Monday, April 15.  Draw results will be sent to Group Coordinators via email.  Groups awarded a Special Residence Draw must accept or decline the offer by 12 noon on Friday, April 19.

  • Students may apply for only one Special Residence Draw.  Do not apply for a Special Residence Draw if you are planning to take a leave of absence during the Fall ‘14 term.  Students currently on leave (during the Spring ’13 term) must be officially approved to return to campus for the Fall ’13 term before the application deadline of April 15 to be eligible to apply for any Special Residence Draw.
  • All rooms/spaces must be filled the entire year. Students studying abroad or planning to graduate in December must use our Room Split Procedure (see Single Semester Residency above).
  • Any Special Residence Draw not applied for or not accepted will be available at Room Draw.
  • Cats and dogs are not permitted in any residence hall, including all Special Residence Draws (with the exception of medical accommodation). Please see the pet policy for more information.

Seniority Draw Award Process

Mini Co-ops, Haines Four-Room Triples, Cowles Quads, and Cowles Apartments are all awarded on a Seniority Draw or "point" system.  The group with the highest point total is awarded the Special Housing Draw for which their group applied.  In the event of a tie, the group with the best class status AND best (lowest) Room Draw Number will be awarded the Draw (see table below).  Note to applicants using our room split process:  The room draw number of the student on campus in the fall will be used.  

CLASS STATUS POINTS AWARDED   EXAMPLE:  
SR1 7   APPLICATION 1 APPLICATION 2
JR2 6   JR2 = 6 pts SR1 = 7 pts
JR1 5   JR2 = 6 pts JR2 = 6 pts
SO2 4   SO2 = 4 pts JR2 = 6 pts
SO1 3   FR2 = 2 pts FR1 = 1 pt
FR2 2   TOTAL = 18 pts TOTAL = 20 pts
FR1 1      

APPLICATION 2 WOULD BE AWARDED THE DRAW  

Random Draw Instructions

The Coordinator’s name of each group applying for a Random Draw will be written on an individual piece of paper and placed in a container; one name will be randomly drawn. The Coordinator drawn first will receive their first choice of room (based on rankings provided on the application). The Coordinator drawn next will receive their first choice of room, if available. If their first choice is not available, they will be awarded their second choice, and so on. This process will be followed until each random draw room is filled.

If a group is drawn and all room preferences provided on their application have been assigned, no draw will be awarded to the group. Groups will only be placed in rooms they have ranked as a preference.

Unless applying for a single sex Group Draw, groups may be single sex or co-ed (rooms are single sex). You may apply for only one type of Group Draw. 

Cowles Apartments

Cowles Apartments are gender neutral and are awarded on a Seniority Draw system.  Apartments have a 1st floor and a loft (2nd floor) level.  Six apartments, each with their own kitchen, bathroom, and common room are available for application: 

4 person Apartment

  • Cowles 7108 (2 double rooms = 4 spaces)

5 person Apartment

  • Cowles 7110 (1 single room, 2 double rooms = 5 spaces)

6 person Apartments

  • Cowles 7111 (3 double rooms = 6 spaces)
  • Cowles 7113 (3 double rooms = 6 spaces)
  • Cowles 7112 (2 single rooms, 2 double rooms = 6 spaces)
  • Cowles 7114 (2 single rooms, 2 double rooms = 6 spaces)

Each group must designate a Cowles Apartment Coordinator.  The Coordinator must:

  • Submit a completed Cowles Apartment application to the Residence Life and Orientation Department by the deadline indicated below.  Online applications will be available Tuesday, January 22.
  • Coordinators of groups awarded a Cowles Apartment must submit room assignments to the Residence Life and Orientation Department by the date indicated below.

Students may apply for only one Special Residence Draw.  Students considering taking a leave of absence for the Fall '13 term should not apply for a Special Residence Draw. Students awarded a Cowles Apartment do not participate in Room Draw. Students awarded a Cowles Apartment also on the off-campus waitlist MUST have an alternate to fill their space before they may accept an offer to live off-campus.  Cowles Apartment residents have more meal plan flexibility; please visit the Meal Plan Options web site for more information.

DATES TO REMEMBER:

Tuesday, January 22 Cowles Apartment applications available online
Monday, April 15 Cowles Apartment applications due by 12 noon
Wednesday, April 17 Cowles Apartment award notices sent (via email)
Friday, April 19 Accept or Decline Cowles Apt. offer
Friday, May 3 Room assignments due

Group Draws

Three types of Group Draws are available: 4, 5, and 6 person. Group Draws are awarded per a random draw. Unless applying for a single sex Group Draw, groups may be single sex or co-ed; all double rooms are single sex unless the draw is in a gender neutral location. Students may apply for only ONE Special Residence Draw.  Groups awarded a Group Draw do not participate in Room Draw; students awarded a Group Draw also on the off-campus waitlist MUST have an alternate to fill their Special Residence Draw space before they may accept an offer to live off-campus.  If you are considering taking a leave of absence for the Fall ’13 term, please do not apply for a Special Residence Draw.

Each group will have a Group Coordinator. The Group Coordinator must:

  • Submit a completed Group Draw Application to the Residence Life and Orientation Department by the deadline indicated on the application.  Online applications will be available Tuesday, January 22.
  • Coordinators of groups awarded a Group Draw must submit their room assignments to the Residence Life and Orientation Department by the date indicated below.

4 Person Group Draws

5 Person Group Draw

6 Person Group Draws

DATES TO REMEMBER:

Tuesday, January 22 Group Draw applications available online
Monday, April 15 Group Draw applications due by 12 noon
Wednesday, April 17 Group Draw award notices sent via email
Friday, April 19 Accept or Decline Group Draw offer by 12 noon
Friday, May 3 Group Draw room assignments / floor charts due

Haines Four Room Triples and Cowles Quads

Haines Four Room Triples and Cowles Quads are single sex or co-ed and are awarded on a seniority draw system.  Students may apply for only ONE Special Residence Draw; applicant groups may be single sex or co-ed.  Students awarded a Special Residence Draw do not participate in Room Draw.  Students awarded a Special Residence Draw also on the off-campus waitlist MUST have an alternate to fill their Special Residence Draw space before they may accept an offer to live off-campus.  Students considering taking a leave of absence for the Fall ’13 term should not apply for a Special Residence Draw.

Each group must designate a Coordinator. The Coordinator must:

  • Submit a completed application to the Residence Life and Orientation Office by the deadline indicated on the application. Online applications will be available Tuesday, January 22.
  • Coordinators of groups awarded a one of these Special Residence Draws must submit their room assignments to the Residence Life and Orientation Office by the date indicated below.

Haines Four Room Triple Draw Locations

All Haines Four Room Triples are on 2nd floor

Cowles Quad Draw Locations

DATES TO REMEMBER:

Tuesday, January 22 Applications available online
Monday, April 15 Applications due by 12 noon
Wednesday, April 17 Award notices sent (via email)
Friday, April 19 Accept or Decline Special Residence Draw offer
Friday, May 3 Room assignments due for Special Residence Draws (if applicable)

Mini Co-ops

Mini Co-ops are gender neutral and are awarded on a Seniority Draw system.  Four suites with kitchens and bathrooms are available for application:

Each group must designate a Mini Co-op Coordninator. The Coordinator must:

  • Submit a completed Mini Co-op Application to the Residence Life and Orientation Department by the deadline indicated on the application.  Online applications will be available Tuesday, January 22.
  • Coordinators of groups awarded a Mini Co-op must submit room assignments to the Residence Life and Orientation Department by the date indicated below.

Students may apply for only one Special Residence Draw. Students awarded a Mini Co-op do not participate in Room Draw; students awarded a Mini Co-op also on the off-campus waitlist MUST have an alternate to fill their Mini Co-op space before they may accept an offer to live off-campus. Students considering taking a leave of absence for the Fall '13 term should not apply for a Special Residence Draw.  Mini Co-op residents have more meal plan flexibility; please visit the Meal Plan Options web site for more information. 

DATES TO REMEMBER:

Tuesday, January 22 Mini Co-op Draw applications available online
Monday, April 15 Mini Co-op applications due by 12 noon
Wednesday, April 17 Mini Co-op award notices sent (via email)
Friday, April 19 Decisions due by 12 noon
Friday, May 3 Room assignments due for Mini Co-ops (if applicable)

Triple Draws

With the exception of the Rawson triples, all triple rooms are single sex and are awarded by random draw.  Students may apply for only ONE Special Residence Draw.  Groups awarded a Triple Draw do not participate in Room Draw; students awarded a Triple Draw also on the off-campus waitlist MUST have an alternate to fill their triple room space before they may accept an offer to live off-campus. Students considering taking a leave of absence for the Fall ’13 term should not apply for a Special Residence Draw.

Each group will have a Group Coordinator. The Coordinator must submit a completed Triple Draw Application by the deadline indicated below.  Online applications will be available Tuesday, January 22. If interested in a substance-free triple draw, please review our Substance-Free Policy below.

TRIPLE DRAW OPTIONS:

  • James 3110   (South Campus - 2 rooms with bathroom - 1st floor / Substance-Free Hall)
  • Haines 4116  (South Campus - 3 rooms - 1st floor)
  • Read 5110    (South Campus - 2 rooms with bathroom - 1st floor)
  • Read 5111    (South Campus - 3 rooms - 1st floor)
  • Read 5112    (South Campus - 3 rooms - 1st floor)
  • Read 5118    (South Campus - 3 rooms - 1st floor)
  • Read 5212    (South Campus - 3 rooms - 2nd floor)
  • Read 5213    (South Campus - 3 rooms - 2nd floor)
  • Read 5219    (South Campus - 3 rooms - 2nd floor)
  • Read 5220    (South Campus - 3 rooms - 2nd floor)
  • Read 5313    (South Campus - 2 rooms - 3rd floor)
  • Smith 1211   (North Campus - 3 rooms - 2nd floor / Substance-Free Hall)
  • Smith 1212   (North Campus - 3 rooms - 2nd floor / Substance-Free Hall)
  • Smith 1217   (North Campus - 3 rooms - 2nd floor / Substance-Free Hall)
  • Smith 1311   (North Campus - 3 rooms - 3rd floor / Substance-Free Hall)
  • Langan 2211   (North Campus - 3 rooms - 2nd floor)
  • Langan 2214   (North Campus - 3 rooms - 2nd floor)
  • Rawson 3212  (North Campus - 3 rooms - 2nd floor / Gender Neutral Hall)
  • Rawson 3213  (North Campus - 3 rooms - 2nd floor / Gender Neutral Hall)
  • Gates 4213     (North Campus - 3 rooms - 2nd floor / Female Floor)
  • Gates 4214     (North Campus - 3 rooms - 2nd floor / Female Floor)
  • Gates 4316     (North Campus - 3 rooms - 3rd floor / Male Floor)
  • Clark 5215      (North Campus - 3 rooms - 2nd floor)
  • Clark 5218      (North Campus - 3 rooms - 2nd floor)
  • Dibble 6111    (North Campus - 3 rooms - 1st floor / Female Floor)
  • Dibble 6213    (North Campus - 3 rooms - 2nd floor)
  • Dibble 6219    (North Campus - 3 rooms - 2nd floor)
  • Dibble 6220    (North Campus - 3 rooms - 2nd floor)
  • Dibble 6311    (North Campus - 3 rooms - 3rd floor)
  • Dibble 6316    (North Campus - 3 rooms - 3rd floor)

DATES TO REMEMBER:

Tuesday, January 22 Triple Draw applications available online
Monday, April 15 Triple Draw applications due by 12 noon
Wednesday, April 17 Triple Draw award notices sent via email
Friday, April 19 Decisions DUE by 12 noon
Substance-Free Living Environment

James, Smith, and Kershaw Halls are substance-free residence halls. Residents of James, Smith, and Kershaw, and their guests, are committed to promoting a substance-free lifestyle by refraining from the use of alcohol, tobacco, and other illicit substances within James, Smith, and Kershaw Halls. Residents will exercise prudence when partaking in the consumption of substances such as alcohol, tobacco, and other illicit substances at outside venues.

Substance-Free Room Draw Sign Up

The Online Substance-Free Room Draw Sign Up will be available MONDAY, MARCH 10.   Students who would like to attend the Substance-Free Room Draw must sign up in order to draw into a substance-free residence hall.

Substance-Free Room Draw is held prior to Room Draw on SUnday, April 27 from 12:00-12:30 at the Harris Center. EACH student interested in a substance-free assignment must sign up in order to participate in the Substance Free Room Draw.