Student Activity Fund

Overview

The Student Activity Fund is administered through the Office of Student Affairs. This fund has been established to support student initiated events and activities. The fund is intended to provide students with another avenue to acquire funds to produce an event/activity, travel to organized competitions, present a paper at a professional conference, etc. This fund is not intended to become a fund that provides a regular operating budget for organizations within a specific year nor in the long term. It is to be noted that there are two operational budgets already under the general umbrella of this budget. These two budgets were pulled from other places and simply housed under the Student Activity Fund budget for administration purposes only.

General Guidelines

  1. Travel for academic purposes to attend and/or present an academic paper at a professional conference will be limited to a maximum of $500 per single conference. There will be a maximum of 20% of the total Student Activity Fund that will be allotted for such expenditures in any given budget year. Students must directly apply for funding. Students using funds for this reason will be required, upon return from the trip, to provide some form of program with the campus community about what was gained/learned from the experience.
  2. Funds used to attend group organized competitions will be limited to a maximum of $500 per single competition. There will be a maximum of 20% of the total Student Activity Fund that will be allotted for such expenditures in any given budget year. Students must directly apply for funding.
  3. All other requests will be based on their own merit and based on the information submitted on the application and availability of funds. The application requires some general information, a slightly more detailed explanation for the request and a detailed budget. All requests for more than $500 will be reviewed by a committee. The committee will be made up of staff and at least one student.
  4. Requests will not be accepted before the official start (first day of classes) of the fall semester.
  5. Funds will not be allocated for expenses incurred and/or paid out prior to approval for funds; in other words, funds will not be used retroactively.
  6. Funds are allocated for and must be used within the current fiscal year only.
  7. Funds will not be used to refund/purchase any alcohol or tobacco products.
  8. Funds will not be used to fund political affiliated events/activities, parties, publications, or faculty/staff programming and/or travel.

The Process

  1. Submit completed application to Michael Sims, Director of Campus Center Operations & Student Activities (office of student affairs).
  2. Submit for review by noon Thursday to receive a final decision by noon the following Wednesday.
  3. You will be contacted no later than 8 a.m. the following Tuesday if any additional information is needed to review your application. A one-on-one meeting may be required.
  4. All requests for more than $500 will be reviewed by a committee. The committee will be made up of staff and at least one student.
  5. The goal is to have a final decision on your request no later than noon the following Wednesday (assuming you met the prior Thursday deadline and information needed to render a decision has been received).

Referral Guide

Referral Guide for Student Concerns

An asterisk (*) indicates a confidential resource.

When considering whom you should call for support when concerned about a student, consider:

Is the concern primarily academic?

Contact Joyce Stern ’91
Dean for Student Success & Academic Advising
641-269-3702

Is the concern primarily personal?

Contact Andrea Conner
 Associate Vice President for Student Affairs
641-269-3702

For emergencies or urgent concerns, call Campus Safety at 641-269-4600 to reach a Residence Life Coordinator (RLC) on call or a Dean on call (available 24/7).

Please refer a student who is in need of advice or support for:

Emotional distress or illness

  • Deb Shill, Director of Student Health & Counseling Services Operations, 641-269-3230

Absence from class for a week or more due to sickness or family emergency, medical or emergency withdrawal, and leaves of absence

Permanent withdrawal, or transfer to another school

  • Andrea Conner, Associate Vice President for Student Affairs, 641-269-3702

Financial issues

Spiritual or religious support

Disability accommodations - learning, psychiatric or physical - including short term injury

  • Autumn Wilke, Coordinator for Disability Resources, 641-269-3702

On-campus living environment (e.g., roommate/floor issues, etc.)

  • Student Adviser on his/her/hir floor
  • Residence Life Coordinator in his/her/hir cluster
  • Joe Rolon, Director of Residence Life, 641-269-3713

International students and/or U.S. global nomads (e.g., transition support or immigration questions)

  • Karen Edwards, Associate Dean of Students & Director of International Student Affairs, 641-269-3703

Students of Color, LGBT and/or First Generation students in need of support and advocacy

  • Maure Smith-Benanti, Associate Dean of Students and Director of Intercultural Affairs, 641-269-3178

Choosing a major or discussing strategies for addressing academic warning or probation Faculty Adviser

Alcohol and drug-related issues

  • Andrea Conner, Associate Vice President for Student Affairs, 641-269-3702
  • Deb Shill, Director of Student Health & Counseling Services Operations, 641-269-3230

Questions or concerns about policies and procedures and/or with other members of the Grinnell College community

Career guidance, service opportunities, scholarships, and national fellowships

  • Mark Peltz, Dean of the Center for Careers, Life, and Service, 641-269-4940

Concerns about a course policy, grade or instructor

  • Faculty Adviser
  • Department Chair
  • Mike Latham, Dean of the College and Vice President for Academic Affairs, 641-269-3100
  • Joyce Stern ’91, Dean for Student Success & Academic Advising, 641-269- 3702
  • Chinyere Ukabiala*, Ombuds, 641-269-9399

Concerns about a staff member

  • Direct Supervisor of the staff member of concern
  • Vice President (or the Senior Administrator) of the functional area of concern
  • Mary Greiner, Assistant Vice President of Human Resources, 641-269-4818
  • Chinyere Ukabiala*, Ombuds, 641-269-9399

Harassment complaint or concern about discrimination based on religion, race, age, disability, sexual orientation, gender identity/expression, etc.

  • Mike Latham, (for complaints about faculty), Dean of the College and Vice President for Academic Affairs, 641-269-3100
  • Mary Greiner, (for complaints about staff), Assistant Vice President of Human Resources, 641-269-4818
  • Andrea Conner, (for complaints about students), Associate Vice President for Student Affairs, 641-269-3702
  • Deanna Shorb*, Dean of Religious Life & Chaplain, 641-269-4981
  • Chinyere Ukabiala*, Ombuds, 641-269-9399

Sexual misconduct (sexual assault, sexual harassment, dating/intimate partner/domestic violence, etc.)

  • Angela Voos, Title IX Coordinator and Chief of Staff, 641-269-3024
  • Deanna Shorb*, Dean of Religious Life & Chaplain, 641-269-4981

Please report a student who is:

In a life-threatening situation or is posing an imminent threat to self or others

  • Residence Life Coordinator (RLC) On Call and/or Dean On Call, 641-269-4600

Out of class for unknown reasons

Suspected of being missing or to report a student death

  • Andrea Conner, Associate Vice President for Student Affairs, 641-269-3702
  • RLC On Call and/or Dean On Call, 641-269-4600

Alleged to have violated the Academic Honesty Policy

  • The Chair of the sub-committee of the Committee on Academic Standing (CAS)
  • (ask the Registrar, 641-269-3450, for the current membership of that group)

Alleged to have violated the Academic Computer Use Policy

  • Dave Robinson, Chief Information Technology Officer, 641-269-9990

Alleged to have violated Campus Life Policies

  • Andrea Conner, Associate Vice President for Student Affairs, 641-269-3702

When in doubt, refer any student needing assistance to the DIVISION OF STUDENT AFFAIRS, 3rd Floor, Joe Rosenfield ’25 Center, 641-269-3700. An asterisk (*) indicates a confidential resource. Revised April 2017

Use the referral guide to access information about referring students for assistance.