Opportunities

Off-Campus Opportunities
ACM Conferences and Workshops
ACM Professional Development Opportunities
ACM Directorships for Off-Campus Programs
Iowa College Foundation
National Institute for Technology and Liberal Education (NITLE)
The Collaboration for the Advancement of College Teaching and Learning
On-Campus Opportunities

Quick Links: Support for Teaching and Scholarship


Off campus opportunities can be found in the drawer above
Not sure whom to contact in the Deans' Office? See Responsibilities of the Deans and Deans' Office Staff (in the Faculty Resources section)

ARC (Academic Resource Centers)
Curricular Technology Specialists
Faculty Mentoring Network (in the Faculty Mentoring Network section)
Inclusive Teaching PWeb site (under Community tab)

Support for Travel to Professional Meetings
Faculty Travel Guidelines (in the Faculty Resources Section) Form Printable Form
Travel Expense Voucher Forms (In the Travel Reimbursement Drawer)
Grants for Scholarship
Grant Request Guidelines (In the Faculty Resouces Section) Academic Year & Summer Printable form
Guidelines for Named Chair Scholarship Support Funds (In the Department Chair Resources Section) Student Employment - Pay Categories
Curricular & Pedagogical Faculty Development
Curricular Development Projects Curricular Development Projects (pdf)
Summer Workshop Proposal form Summer 2013 Workshop Interest Form  
Support for Pedagogical Conferences (in the Faculty Resources Section) Form Printable Form
Faculty Leaves
Leave Application Deadlines (In the Faculty Resources Section)
Overview of Faculty Leave Programs (In the Faculty Resources Section)
Guidelines for Applications for Study Leaves for Associate Professors and Professors
Guidelines for Applications for Academic Enterprise Leaves for Associate Professors and Professors
Procedure for Application for Research Leaves for Assistant Professors
Procedure for Application for Sabbatical Leaves
Harris Faculty Fellowship Guidelines
Externally-Funded Faculty Career Enhancement
Mellon Postdoctoral Fellows Support for Teaching and Learning
 

Curricular Development Projects

Curricular Development Guidelines

ISC GUIDELINES FOR REQUESTING SUPPORT FOR TEACHING AND CURRICULAR DEVELOPMENT

Requests for funding for activities listed below should be sent to the Associate Deans' Office. Requests for curricular development funding in areas where there are separate budgets for this (Centers, Wilson Program in Enterprise and Leadership, some concentrations, grants from external funding agencies, etc.), will be sent to those areas. Proposals must include persuasive justification for why the project falls outside normal departmental curricular development in your area of expertise and regular teaching and why the expenses for which you request support cannot be covered by normal departmental budgets. Examples of persuasive justification might include, but would not be limited to, projects adding diversity to the curriculum, promoting interdisciplinary or integrative learning opportunities, or using new pedagogy or technology to enhance learning. Proposal Evaluation Criteria:

  • Does the proposal fit with the College's strategic priorities, especially the emphases on integrative and inquiry-based learning and interdisciplinary curricular development?
  • Does the proposal exemplify and facilitate new or more effective kinds of teaching?
  • Does the proposal use technological tools or skills that instructors would be unlikely to acquire without special funding?
  • Does the proposal relate to courses that are, or will be, taught frequently?
  • Has the proposal already been partly implemented, so that some course materials can already be examined and assessed?
  • Does the proposal come from instructors who have not recently received similar grants?
  • Would this proposal not be implemented as part of normal course development in the faculty member's discipline?
  • Is this proposal collaborative?

Budget Guidelines:

  • Normally funding should not exceed $2,000 per project. Faculty members may request funding for expenses listed below.
    • wages for student assistants
    • materials
    • travel
    • courses for retooling or development of new skills (e.g., foreign language or technological competencies)
    • attendance at symposia or workshops relevant to expanding or new fields of knowledge critical to effective teaching at Grinnell
    • books, AV equipment, hardware, software, or digital media ONLY WHEN THERE IS A COMPELLING RATIONALE that these cannot be provided by the Library or ITS. All such items remain the property of the College.
  • Budgets may not include:
  • Computer hardware, software, and digital media - these requests are normally made through Information Technology Services
  • Books, journals, and other publications - these requests are normally made through the library.
  • Budgets must include any other realized or potential sources for funding, if applicable.
Classroom Visitors

Faculty members are invited to apply for modest funding to support occasional opportunities for classroom visitors. Faculty members should send proposals to the Associate Deans' Office for consideration by the Instructional Support Committee following the guidelines below. Field trips or classroom visitors for regularly scheduled courses are supported by departmental budgets, according to departmental priorities.

Funding is intended for visitors from nearby, within 100 miles, who can make a day trip to Grinnell. Applications may request a $75 honorarium plus mileage at the current College reimbursement rate plus up to $25 total for the visitor's and faculty member's meal expenses. In addition to the budget, applications should include the course identifier, title, visitor's name, date of the proposed visit, and a brief statement of how the visitor's presentation will enhance student learning. ISC expects that meals involving visitors and students will normally take place in College dining facilities, so that students on meal plans will be able to participate without additional cost and so that the visitors become more integrated into campus life; proposals for meals with students elsewhere should include a rationale.

For purposes of the honorarium, faculty members will need to obtain guests' signatures on the appropriate tax forms, available at http://www.grinnell.edu/about/offices-services/accounting/accounts_payable. Send these forms and any mileage estimates or meal receipts to Terri Phipps in the Associate Deans' Office.

Application Deadlines: Preferred deadlines are the first Monday in September for fall trips and visitors and the first Monday in February for spring trips and visitors. However, applications are accepted on a continuing basis as opportunities arise.

Course-Related Fieldtrips

Faculty members are invited to apply for modest funding to support occasional opportunities for course-related fieldtrips or classroom visitors. Faculty members should send proposals to the Associate Deans' Office for consideration by the Instructional Support Committee following the guidelines below. Field trips or classroom visitors for regularly scheduled courses are supported by departmental budgets, according to departmental priorities. Funding is intended for taking students on course-related trips within driving distance of Grinnell (no overnight trips), with faculty members or other certified college drivers providing transportation in College vehicles. Requests should include the course identifier and title, date of the proposed visit, destination, a brief description of how the trip will enhance student learning, and a budget for any expenses beyond the cost of College vehicles, such as modest admission, ticket, or meal expenses (typically no more than $25 per student. Students should expect to pay any additional expenses beyond the $25 cap. Students on College meal plans are encouraged to use the box lunch option when feasible.) Funding, including the College vehicle cost, is available up to $1,500 per trip.    

Car pool information as of 7/1/2012 (Contact Facilities Management for most current rates)

  • Full size vans: 9 passengers + driver
    Minibus: 14 passengers + driver
    Both 0.40 / mile. Driver (when needed): $12.00 / hour



Application Deadlines: Preferred deadlines are the first Monday in September for fall trips and visitors and the first Monday in February for spring trips and visitors. However, applications are accepted on a continuing basis as opportunities arise.

Faculty Reading Groups and Weekend Seminar

Reading groups focus on the study of scholarly, literary, philosophical, scientific, or historical texts selected by the participants, who are faculty members from multiple departments. Reading groups typically meet weekly or bi-weekly. Weekend Seminars usually begin on Friday evening, with a second session the following Saturday morning. For both formats, organizers may apply for funding to pay for books only, not for food. Requests should be sent to the Associate Deans' office for consideration by the Instructional Support Committee and should describe the proposed readings, meeting schedule, approximate number of participants, and anticipated budget for books.

Application Deadlines:

  • First Monday in September for fall semester or academic year groups or seminars
  • First Monday in February for spring semester groups or seminars

Budget Guidelines:

  • Books: one or two books for the year, up to $60 total per participant
Faculty Tutorials

Faculty-faculty tutorials are funded by the Instructional Support Committee to encourage interdisciplinary teaching and greater diversity in our curriculum. The faculty members involved in the tutorial must be from different departments. Tutorials may benefit each participant or may aim primarily at one participant learning from the other. In cases where one person is being tutored by another, only the person receiving the tutoring needs to submit a proposal. Otherwise, both faculty members should submit proposals or collaborate on a combined proposal. The tutorials can take place at any time during the academic year or the summer and last over whatever period of time participants find most beneficial. A tutorial usually ranges from five meetings of two or more hours, to ten or more meetings of shorter duration. Faculty members receiving funding for faculty-faculty tutorials are expected to spend a minimum of 30 hours each, including time together and individual study time, on the tutorial project. Faculty are required to submit an individual or combined report to the Associate Deans' Office indicating outcomes of the faculty-faculty tutorial.

Application Deadlines:

  • First Monday in September for fall semester projects
  • First Monday in November for winter break projects
  • First Monday in February for spring semester projects
  • First Monday after spring break for summer projects

Budget Guidelines: Each tutorial participant will receive a stipend of $650; each tutorial group receives an expense allowance of $75. Application Guidelines-- Please submit the following information to the Instructional Support Committee via the Associate Deans' Office:

  • the name and department of each participant;
  • the subject of the tutorial;
  • a statement about the contribution of the tutorial to interdisciplinary teaching or greater diversity in our curriculum;
  • the purpose to be accomplished in the tutorial (include a rationale for the participation of both faculty members in this project);
  • a description of the written work to be submitted at the conclusion of the tutorial (recognizing that this might change in the course of the tutorial);
  • the tutorial timetable -- the proposed number and length of meetings, and when and over what period of time they will take place
On-Campus Summer Workshops

Three kinds of summer workshops are supported by funding from ISC:

  • Mini-workshops (less than three days) usually focused on development of technological competencies or reading and discussion on a topic of common interest.
  • Curricular development workshops focus on individual or collaborative development of specific courses and course components that the faculty member will teach within the next year.
  • Teaching enhancement workshops, devoted to conversations about writing instruction, oral communication, information literacy, advising, or other topics of general interest to faculty members.

Requests for funding for summer workshops should be sent to the Associate Deans office for consideration by the Instructional Support Committee. In addition to identifying the kind of summer workshop proposed, requests describing a summer workshop should include the expected outcomes of the workshop, the anticipated audience for the workshop, and all of the potential dates the workshop may be offered.

Application Deadline: First Monday in February

Budget Guidelines for Workshops: 

  • Mini-workshop budgets may include texts, materials, and refreshments.
  • Three- to five-day curricular development and teaching enhancement workshop budgets may include a stipend for leaders and participants, reading materials and refreshments.

Requests for funding may be submitted using the online form: http://www.grinnell.edu/forms/summer-workshop-proposal-form

Proposals for Workshops that are of broad faculty interest and address practical pedagogical issues are particularly encouraged.

Professional Meetings Relating to Teaching

Support for professional meetings related to teaching fall into two categories. Those meetings that are providing primarily a forum for the scholarship of teaching and learning are supported by the Committee for the Support of Faculty Scholarship (CSFS); most conferences are of this character. Those meetings that specifically target the development of new faculty teaching skills (e.g. GIS, active learning pedagogies, or classroom clicker technology) are supported by the Instructional Support Committee (ISC); many workshops are of this character. Successful proposals to ISC for the latter must include specifics as to the courses that will benefit from this workshop. Brief statements of support from department chairs relating the proposal to departmental goals may be helpful, but are not required.

Application Deadlines:

  • September 15
  • November 15
  • February 15
  • April 3

Budget Guidelines: Applications must include a budget. Professional meetings relating to teaching ordinarily follow guidelines for second conferences: http://www.grinnell.edu/academics/arc/academic-affairs/resources (under the "Faculty Resources Section" in the "Faculty Travel Guidelines" drawer. Once the maximum budget is established faculty members may be reimbursed for expenses up to that total, regardless of expense line. For instance funds saved in travel may be applied to lodging.

  • Registration: maximum $100
  • Transportation: within 350 miles - maximum $250; greater than 350 miles - maximum $400
  • Meals & lodging for those giving presentations or chairing sessions: $150 per diem (meals/gratuities alone are reimbursable at no more than $55 per day)
  • Meals & lodging for those attending: $50 per diem
Teaching and Learning Discussion Groups

These groups provide a regular forum for discussion of classroom experiences and pedagogical ideas among faculty from multiple departments with related teaching interests. The groups usually meet once or twice a month. Organizers may apply for funding to pay for modest meal expenses or for books, not both. Requests should be sent to the Associate Deans' office for consideration by the Instructional Support Committee and should describe the group's purposes, proposed meeting schedule, approximate number of participants, and anticipated budget for the year.

Application Deadlines:

  • First Monday in September for fall semester or academic year groups
  • First Monday in February for spring semester groups

Budget Guidelines

Or

  • Meals/Refreshments: up to $6 per participant per session or support for box lunches through Dining Services at the prevailing rate
  • Books: one or two books for the year, up to $60 total per participant
Workshops, Courses, and Seminars to Develop New Teaching Competencies

In accordance with the College's strategic interest in promoting interdisciplinary studies, ISC provides limited funding for faculty members to attend off-campus workshops, non-credit courses, and seminars that develop new teaching competencies in areas outside one's usual academic discipline. Examples include faculty members developing new foreign language competencies in order to incorporate second language options or materials in their courses or developing new media competencies in order to allow students to undertake media projects as part of their course work. Such funding is available for programs taking place during the summer or over break periods during the academic year but not during sabbatical or research leaves.

Application Deadlines:

  • September 15
  • November 15
  • February 15
  • April 3

Budget Guidelines: Applications must include a budget. Faculty members may request up to $2,000, including costs for tuition or registration, transportation, meals, and lodging. The maximum subsidy for meals and lodging is the same as for attendance at professional meetings relating to teaching, $55 per diem.

Leaves for Support of Faculty Scholarship

Grinnell College offers several leave programs for regular, full-time faculty. This document describes these leave programs and policies in effect as of July 2008.

Leave Application Deadlines

Leave Application Deadlines

Type of leave Deadline Link to Guidelines
Harris 1st Friday in August Harris Guidelines
Study 3rd Friday in August Study Leave Guidelines
Research 2nd Friday in November Research Leave Guidelines
Sabbatical 2nd Friday in November Sabbatical Guidelines

Leaves for Assistant Professors

Overview

Faculty members at the assistant professor rank initially appointed into full-time, regular (i.e., not temporary or replacement) faculty positions may apply for a Harris Fellowship or for a one-semester (3-course) Research Leave at full salary. Faculty members are eligible for either a Research Leave or a Harris Fellowship, not both.

Under normal circumstances (when they begin their appointments at Grinnell College having completed their terminal degree and counting no prior teaching experience as credit toward a tenure review), faculty members may apply for these leaves during their third and/or fourth years at Grinnell College and take a leave during the following year. Faculty members counting one year of prior teaching experience toward the tenure review are eligible to apply for Harris and Research Leaves in their third year and to take the leave in the fourth year. Those counting two years of prior teaching experience toward the tenure review are not eligible to apply for Research or Harris Fellowships.

Faculty who have not finished their terminal degree when first appointed to Grinnell and who elect not to count part of their teaching at Grinnell toward the tenure review, or faculty who otherwise delay their tenure review beyond their sixth year at the college, are eligible to apply for a Research Leave or a Harris Fellowship tenable in either of the two years prior to the year of the tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for a Research Leave or a Harris Fellowship tenable in the two years prior to the year they are reviewed for promotion to Associate Professor.

Normally, two Harris Fellowships will be awarded each year, selected from proposals submitted by eligible faculty. An announcement will be sent in late spring to eligible faculty, along with more detailed procedures and policies. Proposals are due in the Dean's Office by 5:00PM on the 1st Friday in August for a leave to be taken in the year following the competition year. Guidelines for application for the Harris Fellowship may be found on the faculty leaves page. Proposals will be sent to external reviewers. The Committee for Support of Faculty Scholarship will consider the proposals and reviews and make a recommendation to the Dean and President. The Dean and President will consult with the Personnel Committee prior to selecting the faculty members to be appointed as Harris Fellows.

PLEASE NOTE: You are asked to let the Dean's Office know of your intention to apply for a Research Leave by the 3rd Friday in August, because application for these leaves affects review schedules. This notification of intent is very important, but does not bind you to apply for a leave, if you later decide not to do so.

Proposals for Research Leaves are due in the year prior to the leave. The Dean and President will approve such leaves after consultation with the Committee for Support of Faculty Scholarship and the Personnel Committee. Award of a Research Leave is contingent upon a successful complete review. Guidelines and current deadlines for application for a Research Leave may be found on the faculty leaves page.

Assistant Professor Research Leave Application

Regular, full-time, untenured faculty possessing the terminal degree who are not yet eligible for regular sabbatical leave, who will have completed two years of continuous service at Grinnell, and who have received less than two years of prior teaching credit toward tenure at Grinnell are eligible to apply for a one-semester (3 course) research leave. Faculty on standard review schedules are eligible to apply in their third or fourth year. Faculty with one year credit for prior teaching may apply in their third year only. Faculty with two years credit for prior teaching are ineligible to apply. Faculty who have not counted all their years at Grinnell toward tenure are eligible to apply three and two years prior to the year of their tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for a Research Leave tenable in the two years prior to the year they are reviewed for promotion to Associate Professor. If a faculty member intends to apply for a Research Leave, it is extremely important that they inform both the Dean's Office AND their department chair of their intention no later than the 3rd Friday in August, as such applications affect review schedules.

Grinnell College regards research leaves as a privilege granted upon the submission of an appropriate justification for the leave, not as an automatic entitlement. Such justification should take the form of (typically) a one-and-a-half to two-page letter addressed to the Dean of the College. Research leave proposals will be reviewed by the Committee for the Support of Faculty Scholarship (CSFS) upon receipt, but should be submitted by 5:00 PM on the 2nd Friday in November of the year prior to the anticipated leave. In the letter, the applicant should

  • indicate which semester is preferred for the leave;
  • explain the nature of the work to be undertaken during the leave;
  • specify the location of residence during the proposed leave; and
  • state the scholarly product(s) which are expected to result from the proposed leave.

The applicant should submit a current curriculum vitae with the letter of application.

Longer statements of proposed scholarly work may be attached to the application (but are not required); however, the application letter must summarize the proposed project in succinct, non-technical, jargon-free language, not simply refer to a longer, technical description attached.

Research leave applications will be reviewed by the Committee for the Support of Faculty Scholarship, which will advise the Dean of the College whether it deems the application appropriate for approval. Award of a research leave is contingent upon a successful complete review. A written report on the leave should be presented to the Dean of the College by February 1 (for fall semester leaves) or July 1 (for spring semester leaves).

The committee may ask the Dean of the College to return for revision applications which do not meet these guidelines.

Last updated - November, 2003

Harris Faculty Fellowship Application

A gift from the late Jack ('39) and Lucile Hanson ('40) Harris has endowed annual competitive fellowships for junior faculty members at Grinnell College. The fellowships provide awardees with a leave at full salary for one academic year and up to $6,000 in research/travel funds. The number of fellowships awarded each year depends on the annual endowment income of the Harris fund and on the merits of the proposals; proposals must pass a rigorous review in order to be funded. The Dean of the College, following consultation with the Personnel Committee, the College Committee on Support for Faculty Scholarship, and appropriate evaluators, will select the Harris fellows.

Eligibility

Regular, full-time, untenured faculty possessing the terminal degree who are not yet eligible for regular sabbatical leave, who will have completed two years of continuous service at Grinnell, and who have received less than two years of prior teaching credit toward tenure at Grinnell are eligible to apply for a Harris Faculty Fellowship. Faculty on standard review schedules are eligible to apply in their third or fourth year. Faculty with one year credit for prior teaching may apply in their third year only. Faculty with two years credit for prior teaching are ineligible to apply. Faculty who have not counted all their years at Grinnell toward tenure are eligible to apply three and two years prior to the year of their tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for Harris Fellowship tenable in the two years prior to the year they are reviewed for promotion to Associate Professor.

Priorities of the Award

The awards will be based on the strength of the proposal with priority given to projects that show promised substantive progress or can be completed by the end of the leave period. Some preference may be given to proposals for projects that are likely to be completed within the year of the Harris Fellowship. The projects may encompass any field of study and should result in peer-reviewed products.

Provisions of the Award

The faculty member will be on leave at full salary for the academic year. An expense fund of $6,000 to cover direct research costs, including travel, supplies, equipment, etc. will be made available to awardees. Expenses allowable include those outlined in the guidelines for travel to professional meetings and grants from the Committee for the Support of Faculty Scholarship. This funding is expected to cover all travel and research expenses for the Harris year, including any travel to professional meetings which might otherwise be covered by CSFS funding. A replacement appointment at entry level will be provided to the appropriate department. Grinnell College expects that Harris Fellows will teach at the College for at least two years following the fellowship year or until their appointment to the faculty may end. In the event that a Harris Fellow chooses to terminate his or her appointment with Grinnell College prior to the expiration of the two-year post-fellowship period, the Harris expense fund of $6,000 must be repaid to Grinnell College within one year of termination of employment. A written report on the leave should be presented to the Dean of the College by August 30 of the year of leave. During the semester following the leave year Harris fellows will make an appropriate public presentation based on the results of their scholarship. Arrangements for the public presentation should be made by the Harris fellow in cooperation with his or her department.

How to Apply

Applications must be received in both electronic and hard-copy formats in the Office of the Dean of the College by 5:00 p.m. on the first Friday in August (FIRM DEADLINE!) and must be organized as follows (based on NEH Fellowship application instructions). In sending your electronic copy, please make sure that the abstract, 2-page summary and your c.v. can be readily sent separately to pre-reviewers (who do not receive the detailed proposal), and that the list of potential reviewers also can be kept separate, as that list is not sent to the selected proposal reviewers. Proposals that do not fit these guidelines will not be considered. You are strongly encouraged to work with Karen Wiese or Susan Ferrari in the Corporate, Government and Foundations Relations ("Grants") Office as you write your proposal.

Cover page

Please include proposal title, name, and one paragraph abstract of proposal.

Summary of proposed study

This summary should be written in non-technical, jargon-free language to allow reviewers to understand the proposal and must not exceed two single-spaced pages. Please note that the summary section is written for an audience that is likely not to be expert in the applicant's field. This section must be free of abstruse technical language.

Description of proposed study

It is essential that the text include enough detail about the ideas, objectives, and methods entailed in the project to enable reviewers to assess quality, significance, and feasibility. A simple statement of need or intent is insufficient evidence that a project merits support. Although no particular form is prescribed, the description of the project should address the questions listed below. The text must not exceed five single-spaced pages.

  • What are the basic ideas, problems, works, or questions the study will examine; what is the planned approach or line of thought?
  • What is the relationship between the proposed work and the work of others in the same field? What is distinct and timely about the proposed study?
  • What contribution is the proposed study likely to make to the field of study or to teaching and learning generally?
  • What form is the proposed study likely to assume, such as a book, monograph, text, article, series of lectures, etc.? For what audience are the results of the study intended, such as students, other teachers, other scholars, the general public, or some combination of these? Has a publisher expressed interest in or awarded a contract for the work?
  • What is the current state of the proposed study? There should be a proposed schedule or plan of work, including expected milestones.
  • What are the prospects for access to resources necessary for the work, including archives, collections, equipment, institutions and people? At what location or locations will the applicant conduct the study and what materials will be used?

Context Statement (one or two single-spaced pages)

This statement reviews the relationship of the proposed work to the applicant's overall program of scholarship. The context statement describes the applicant's current scholarly activities and the present status of this proposed project, and clarifies how this work contributes to the applicant's long-range goals as a teacher and scholar.  Applicants should make the case as to why they are particularly qualified and prepared to carry out this project. If the area of study is new to the applicant, the applicant should explain the context for embarking on this new enterprise. 

Bibliography

Following the description of the project should be a selected list, which normally should not exceed two pages, of publications by other scholars and writers or of primary materials and sources that the applicant has used or is planning to use that have the greatest relevance to the proposed study. This list of readings and materials is vital to the proposal, because reviewers and panelists may determine from it the amount of work or preparation an applicant has done in the field, the character of the applicant's interests, and the nature of the approach to the proposed topic.

Budget

The budget will contain an outline of proposed direct research costs and may not exceed $6,000.

Curriculum vitae

The curriculum vitae may be up to five pages in length.

Outside evaluator list

On a separate sheet, please provide the names, addresses, telephone numbers, and e-mail addresses if available of five persons who are familiar with the field of the proposed study. Please indicate prior personal or professional relationships, if any, you may have had with the individuals whose names you supply. The Dean of the College will ask these persons to suggest names of possible outside reviewers. You should discuss your proposal with your department chair or another experienced member of the department. Before submitting the proposal, please give a copy to your chair. If we need a letter from the chair, the Dean's office will contact the chair directly. Applications will normally be reviewed by three outside evaluators in the appropriate research or curricular area. These persons will be selected by the Dean of the College and the Committee on Support of Faculty Scholarship. Final selection of the leave awards will be made by the Dean of the College, with the advice of the Committee on Support of Faculty Scholarship and the Personnel Committee.

May 2011

Leaves for Associate Professors and Professors

Sabbatical Leaves

Overview

Associate Professors and Professors in regular, full-time appointments are eligible for a first sabbatical leave in the year after they are promoted to Associate Professor, or their seventh year at the college, whichever is later. However, faculty members who have taken either a research leave or a Harris Fellowship are eligible for the first sabbatical leave in the second year after the year of a successful tenure review, or their eighth year at the College, whichever is later.

After the first sabbatical leave, faculty will be eligible for a sabbatical leave each seventh year. Sabbatical leaves provide full salary for one semester (3 course) or half salary for two semesters. Applications for sabbatical leaves are due in the Dean's Office by 5 PM of the 2nd Friday in November in the academic year prior to the year of the proposed leave. These will be reviewed by the Committee for Support of Faculty Scholarship. Guidelines and current deadlines for application for sabbatical leave may be found on the faculty leaves page.

Procedure for Application for Sabbatical Leaves

Grinnell College regards sabbatical leaves as a privilege granted upon the submission of an appropriate justification for the leave, not as an automatic entitlement. Such justification should take the form of (typically) a one-and-a-half to two-page letter addressed to the Dean of the College. Sabbatical leave proposals will be reviewed by the Committee for Support of Faculty Scholarship (CSFS) upon receipt, but should be submitted by 5:00 pm on the 2nd Friday in November of the year prior to the anticipated leave. In the letter, the applicant should (a) indicate whether a one-semester (3 course) is preferred; (b) explain the nature of the work to be undertaken during the leave; (c) specify the location of residence during the proposed leave; and (d) state the scholarly product(s) and/or enhancements to teaching which are expected to result from the proposed leave. A current vita must accompany the letter of application. Longer statements of proposed scholarly work may be attached to the application (but are not required); however, the application letter must summarize the proposed project in succinct, non-technical, jargon-free language, not simply refer to a longer, technical description attached.

Sabbatical applications will be reviewed by the Committee for Support of Faculty Scholarship, which will advise the Dean of the College whether it deems the application appropriate for approval. The committee may ask the Dean of the College to return for revision applications which do not meet these guidelines.

Last Revised November 2003

Academic Enterprise and Study Leaves

Overview

Faculty in regular full-time appointments are eligible to apply for one-semester (2 course) paid leaves under the academic enterprise or study leave programs. These leaves are to be used for scholarly projects and may either be coupled with a sabbatical leave to extend it to one year at full pay, or provide a leave in between regular sabbatical leaves. Normally, these leaves will not be awarded to faculty who have taken a sabbatical leave in the past two years or who will be eligible for a sabbatical leave in two years. Faculty taking academic enterprise or study leaves will normally be expected to continue with advising and modest service activities, but proposals which require long term absences and therefore cannot entail advising or service work will be considered. Requests for a complete severance from college service will require convincing substantiation.

Proposals for study leaves are due in the Dean's Office by 5:00 PM of the 3rd Friday in August in the academic year prior to the year the leave is requested. Proposals for academic enterprise leaves are due in the Dean's Office by 5:00 PM the third Friday in August in the academic year prior to the year the leave is requested. (The Departmental and Instructional Planning section of those proposals is due by 5 PM on the first Friday in October.) The Committee for Support of Faculty Scholarship will review proposals based upon the quality of the proposed project including the record of scholarly productivity. The Committee may request reviews of proposals by external reviewers. Detailed guidelines for application for academic enterprise leave proposals are available on the Dean's website on the faculty leaves page. Detailed guidelines for application for study leave proposals are available on the Dean's website on the faculty leaves page.

Study Leave Application

Grinnell College has established a competitive program of study leaves designed to encourage and promote increased scholarly productivity for the faculty. The intent of this program is to support scholarship either by extending a one-semester sabbatical leave to a full year or by providing an additional paid leave for one semester (2 courses) at the midpoint between regular sabbatical leaves. Faculty taking study leaves will normally be expected to continue with advising and service activities.

Faculty should include a short report on their study leaves in their Faculty Activities Reports.

Eligibility 

Faculty members who hold full-time, regular positions at the Associate Professor and Professor ranks are eligible. Leaves will be granted to faculty either during their regular sabbatical year or near the midpoint of a sabbatical cycle. The one-semester leaves taken between sabbatical years will replace the two-course semester. Normally, these midpoint leaves will not be tenable within the two years after completing a sabbatical year or within two years of eligibility for the next sabbatical leave. However, it is possible to apply for a leave that would extend the length of the paid sabbatical leave from one to two semesters. Normally, only one study leave will be granted to a faculty member in any one seven-year period. The table below summarizes the schedule for eligibility:

Sabbatical Year 1 2 3 4 5 6 Sabbatical Year
Eligible? No No Yes Yes No No Yes

If you have questions about your own schedule of eligibility for faculty study leaves, please contact the Dean’s Office before submitting an application.

Priorities for Study Leave

  1. Awards will be based on the academic strength of the proposal. The committee considers evidence of the scholar's qualifications and preparation to complete the research as well as timeliness or impact in the discipline as it evaluates academic strength.
  2. Priority will normally be given to projects that show promise of substantial progress (applicants must describe this progress) or which can result in products that will be ready for peer review by the end of the leave period. Evidence of previous scholarly accomplishment often weighs heavily in assessing the quality of the project and its likelihood for success.
  3. Applicants are welcome to make a case for why this particular time is an opportune one for the College to invest in their scholarly work (e.g., because of the timeliness of the proposal, because of the impact on the candidate's career).

While the criteria above are the primary factors the committee will consider in assessing proposals, the committee encourages applicants to make a case for how their research advances institutional priorities. The committee also will look favorably on proposals that indicate the faculty member has submitted the proposal for external support.

Application Procedure

Applications for leaves are due in the Dean’s Office by 5:00 p.m., the third Friday in August (Departmental and Institutional Planning section is due by 5:00 p.m. the first Friday in October.) Please note that these applications are written for an audience that is likely not to be expert in the applicant’s field. Proposals should be free of jargon and abstruse technical language. Proposals that do not meet this criterion will be returned to applicants for prompt rewrites.

Proposals should include the following elements:

  1. Overview of the Proposed Study (not to exceed two single-spaced pages): This summary describes the basic ideas, problems, works, or questions to be addressed. It should also give an overview of the planned approach, methodology, or perspective for the project. Applicants are encouraged to address a general audience with the following questions.
  2. What are the basic ideas, problems, works, or questions the study will examine; what is the planned approach or line of thought?  
  3. What is the relationship between the proposed work and the work of others in the same field? What is distinct and timely about the proposed study?  
  4. What contribution is the proposed study likely to make to the field of study or to teaching and learning generally?  
  5. What form is the proposed study likely to assume, such as a book, monograph, text, article, series of lectures, etc.? For what audience are the results of the study intended, such as students, other teachers, other scholars, the general public, or some combination of these? Has a publisher expressed interest in or awarded a contract for the work?  
  6. What is the current state of the proposed study? There should be a proposed schedule or plan of work, including expected milestones?  
  7. What are the prospects for access to resources necessary for the work, including archives, collections, equipment, institutions, and people? At what location or locations will the applicant conduct the study and what materials will be used?
  8. Context Statement (one to two single-spaced pages): This statement reviews the relationship of the proposed work to the applicant’s overall program of scholarship. The context statement describes the applicant’s current scholarly activities and the present status of this proposed project, and clarifies how this work contributes to the applicant’s long-range goals as a teacher and scholar. Applicants might indicate why this is a particularly appropriate time to undertake this project, e.g., because of disciplinary or professional context. Applicants should make the case as to why they are particularly qualified and prepared to carry out this project. If the area of study is new to the applicant, the applicant should explain the context for embarking on this new enterprise.
  9. Curriculum Vitae: Attach current curriculum vitae (not to exceed five pages).
  10. Budget (only if applicable): The intent of the study leave is simply to provide salary during a non-teaching semester to support a scholarly project. However, if additional funds are needed in order to undertake the project, this need may be described and explained in this section. Any grant support for the project (external or internal, awarded or pending) may also be described here.  

Departmental and Institutional Planning

A short statement (one-half single-spaced page) that provides context for departmental and institutional planning is due on the first Friday in October.

Prepared in consultation with the applicant’s department chair—and, if appropriate, concentration chair—this section of the proposal briefly outlines which courses ordinarily taught by the applicant would be absent from the curriculum during the study leave period, and evaluates the necessity of replacing them. This section also briefly describes College activities and faculty service (e.g., advising, committee work) that the applicant will engage in during the semester of leave.

Although the Dean and President will rely on the Departmental and Institutional Planning statement to ensure that granting these leaves will not compromise the quality or functioning of the academic program, CSFS will not use this statement as a criterion for judging the merit of individual proposals.

May 2011

Academic Enterprise Leave Application

Funded by the Andrew W. Mellon Foundation as part of a grant intended to promote interdisciplinary teaching and research at Grinnell, the Academic Enterprise Leaves are one-semester leaves designed to enable established faculty members to pursue new programs of research, which may also enrich future teaching. The intent of this program is to support faculty either by extending a one-semester sabbatical leave to a full year or by providing an additional paid leave for one semester (2 courses) at the midpoint between regular sabbatical leaves. Faculty taking such leaves will normally be expected to continue with advising and modest service activities, but proposals which require long-term absences and therefore cannot entail advising or service work will be considered. Requests for a complete severance from college service will require convincing substantiation. A written report on the leave should be presented to the Dean of the College by February 1 (for fall semester leaves) or June 15 (for spring semester leaves). Please note that Mellon funds are intended to support work in the humanities or humanistic social sciences

Eligibility

Faculty members who hold full-time, regular positions at the Associate Professor and Professor ranks are eligible. Leaves will be granted to faculty either during their regular sabbatical year or near the midpoint of a sabbatical cycle. The one-semester leaves taken between sabbatical years will replace the two-course semester. Normally, these midpoint leaves will not be tenable within the two years after completing a sabbatical year or within two years of eligibility for the next sabbatical leave. However, it is possible to apply for a leave that would extend the length of the paid sabbatical leave from one to two semesters. Normally, only one Academic Enterprise or Study Leave will be granted to a faculty member in any one seven-year period. The table below summarizes the schedule for eligibility:

Sabbatical Year 1 2 3 4 5 6 Sabbatical Year
Eligible? No No Yes Yes No No Yes

If you have questions about your own schedule of eligibility for Academic Enterprise Leaves, please contact the Dean's Office before submitting an application.

Priorities and Application Process for Academic Enterprise Leaves

Awards will be based on the academic strength of the proposal. Priority will enable the faculty member to acquire substantial new training or experience that will be built upon in clear and demonstrable ways to strengthen their scholarship and perhaps add a new dimension to their teaching.

Proposals should be written for an educated reader who may not have expertise in the applicant’s field; please avoid the use of technical terms and jargon. Please send an electronic copy of your proposal to Marcia Baker (bakermar[at]grinnell[dot]edu) by August 15, 2014, copying your department chair.

Proposals should include the following elements:

  • Summary of the goals of the proposed leave (not to exceed one single-spaced page): This summary describes the basic ideas, problems, works, or questions to be addressed. It should also give an overview of the planned activities for the project.

What are the specific goals of the proposed leave and how will the activities proposed address those goals? What are the basic ideas, problems, works, or questions that will be explored? How will the proposed activity strengthen the applicant's scholarly program? Describe the likely impact on development as a teacher.

What is the proposed schedule or plan for the project, including a description of any part that has already been completed.

What is distinct about the proposed study? What contribution is the proposed study likely to make to the field of study, or to teaching and learning generally?

What are the likely outcomes resulting from the project?

If the proposed study requires specific equipment, access to certain archives or collections, or a period of residency or research at another institution, please describe any arrangements that have been made to gain access to these resources.

  • Context Statement (not to exceed two single-spaced pages): This statement reviews the relationship of the proposed new direction of work to the applicant's overall program of scholarship and teaching. It places the proposal in the context of past scholarly accomplishments and describes how this work contributes to the applicant's long-range goals as a teacher and scholar.
  • Curriculum Vitae: Attach a current curriculum vitae (not to exceed five pages).
  • Project Description: This narrative (three to five single-spaced pages) should carefully consider the questions listed below. To enable reviewers to assess the quality, significance, and feasibility of the proposal, a simple statement of need or intent does not constitute evidence that the project merits support. The following questions are intended as a guide rather than a prescriptive form.

What are the specific goals of the proposed leave and how will the activities proposed address those goals? What are the basic ideas, problems, works, or questions that will be explored? How will the proposed activity strengthen the applicant's scholarly program? Describe the likely impact on development as a teacher.

What is the proposed schedule or plan for the project (including a description of any part that has already been completed)?

What is distinct about the proposed project? What contribution is the proposed project likely to make to the field of study, or to teaching and learning generally?

What are the likely outcomes resulting from the project?

If the proposed study requires specific equipment, access to certain archives or collections, or a period of residency or research at another institution, please describe any arrangements that have been made to gain access to these resources.

  • Appendix:

Departmental and Institutional Planning (one-half single-spaced page, first Friday in October)

Prepared in consultation with the applicant's department chair — and, if appropriate, concentration chair — this section of the proposal briefly outlines which courses ordinarily taught by the applicant would be absent from the curriculum during the study leave period, and evaluates the necessity of replacing them. This section also briefly describes any College activities and faculty service (e.g., advising, committee work) that the applicant will engage in during the semester of leave. While neither the level of campus activity nor the necessity of replacements will be used as criteria for judging the merit of individual proposals, the Dean and President may have to consider such factors before approving a recommendation by the Committee on Faculty Scholarship. For example, if it is costly to replace a particular faculty member, this factor could result in fewer resources to award for other study leaves. In each case, the Dean and President need to ensure that granting these leaves will not compromise the quality or functioning of the academic program.

Budget (only if applicable)

The intent of the academic enterprise leave is simply to provide salary during a non-teaching semester to support a new scholarly project. However, if additional funds are needed in order to undertake the project, this need may be described and explained in this section. Any grant support for the project (external or internal, awarded or pending) may also be described here.

Deadline

Proposals are due on the third Friday of August.