Faculty Leaves

Leaves for Assistant Professors

Assistant Professor Research Leave Application

Procedure for Application for Research Leaves for Assistant Professors

Regular, full-time, untenured faculty possessing the terminal degree who are not yet eligible for regular sabbatical leave, who will have completed two years of continuous service at Grinnell, and who have received less than two years of prior teaching credit toward tenure at Grinnell are eligible to apply for a one-semester (3 course) research leave. Faculty on standard review schedules are eligible to apply in their third or fourth year. Faculty with one year credit for prior teaching may apply in their third year only. Faculty with two years credit for prior teaching are ineligible to apply. Faculty who have not counted all their years at Grinnell toward tenure are eligible to apply three and two years prior to the year of their tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for a Research Leave tenable in the two years prior to the year they are reviewed for promotion to Associate Professor. If a faculty member intends to apply for a Research Leave, it is extremely important that they inform both the Dean's Office AND their department chair of their intention no later than the 3rd Friday in August, as such applications affect review schedules.

Grinnell College regards research leaves as a privilege granted upon the submission of an appropriate justification for the leave, not as an automatic entitlement. Such justification should take the form of (typically) a one-and-a-half to two-page letter addressed to the Dean of the College. Research leave proposals will be reviewed by the Committee for the Support of Faculty Scholarship (CSFS) upon receipt, but should be submitted by 5:00 PM on the 2nd Friday in November of the year prior to the anticipated leave. In the letter, the applicant should

  • indicate which semester is preferred for the leave;
  • explain the nature of the work to be undertaken during the leave;
  • specify the location of residence during the proposed leave; and
  • state the scholarly product(s) which are expected to result from the proposed leave.

The applicant should submit a current curriculum vitae with the letter of application.

Longer statements of proposed scholarly work may be attached to the application (but are not required); however, the application letter must summarize the proposed project in succinct, non-technical, jargon-free language, not simply refer to a longer, technical description attached.

Research leave applications will be reviewed by the Committee for the Support of Faculty Scholarship, which will advise the Dean of the College whether it deems the application appropriate for approval. Award of a research leave is contingent upon a successful complete review. A written report on the leave should be presented to the Dean of the College by February 1 (for fall semester leaves) or July 1 (for spring semester leaves).

The committee may ask the Dean of the College to return for revision applications which do not meet these guidelines.

Last updated - November, 2003

Harris Faculty Fellowship Application

A gift from the late Jack ('39) and Lucile Hanson ('40) Harris has endowed annual competitive fellowships for junior faculty members at Grinnell College. The fellowships provide awardees with a leave at full salary for one academic year and up to $6,000 in research/travel funds. The number of fellowships awarded each year depends on the annual endowment income of the Harris fund and on the merits of the proposals; proposals must pass a rigorous review in order to be funded. The Dean of the College, following consultation with the Personnel Committee, the College Committee on Support for Faculty Scholarship, and appropriate evaluators, will select the Harris fellows.

Eligibility

Regular, full-time, untenured faculty possessing the terminal degree who are not yet eligible for regular sabbatical leave, who will have completed two years of continuous service at Grinnell, and who have received less than two years of prior teaching credit toward tenure at Grinnell are eligible to apply for a Harris Faculty Fellowship. Faculty on standard review schedules are eligible to apply in their third or fourth year. Faculty with one year credit for prior teaching may apply in their third year only. Faculty with two years credit for prior teaching are ineligible to apply. Faculty who have not counted all their years at Grinnell toward tenure are eligible to apply three and two years prior to the year of their tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for Harris Fellowship tenable in the two years prior to the year they are reviewed for promotion to Associate Professor.

Priorities of the Award

The awards will be based on the strength of the proposal with priority given to projects that show promised substantive progress or can be completed by the end of the leave period. Some preference may be given to proposals for projects that are likely to be completed within the year of the Harris Fellowship. The projects may encompass any field of study and should result in peer-reviewed products.

Provisions of the Award

The faculty member will be on leave at full salary for the academic year. An expense fund of $6,000 to cover direct research costs, including travel, supplies, equipment, etc. will be made available to awardees. Expenses allowable include those outlined in the guidelines for travel to professional meetings and grants from the Committee for the Support of Faculty Scholarship. This funding is expected to cover all travel and research expenses for the Harris year, including any travel to professional meetings which might otherwise be covered by CSFS funding. A replacement appointment at entry level will be provided to the appropriate department. Grinnell College expects that Harris Fellows will teach at the College for at least two years following the fellowship year or until their appointment to the faculty may end. In the event that a Harris Fellow chooses to terminate his or her appointment with Grinnell College prior to the expiration of the two-year post-fellowship period, the Harris expense fund of $6,000 must be repaid to Grinnell College within one year of termination of employment. A written report on the leave should be presented to the Dean of the College by August 30 of the year of leave. During the semester following the leave year Harris fellows will make an appropriate public presentation based on the results of their scholarship. Arrangements for the public presentation should be made by the Harris fellow in cooperation with his or her department.

How to Apply

Applications must be received in both electronic and hard-copy formats in the Office of the Dean of the College by 5:00 p.m. on the first Friday in August (FIRM DEADLINE!) and must be organized as follows (based on NEH Fellowship application instructions). In sending your electronic copy, please make sure that the abstract, 2-page summary and your c.v. can be readily sent separately to pre-reviewers (who do not receive the detailed proposal), and that the list of potential reviewers also can be kept separate, as that list is not sent to the selected proposal reviewers. Proposals that do not fit these guidelines will not be considered. You are strongly encouraged to work with Karen Wiese or Susan Ferrari in the Corporate, Government and Foundations Relations ("Grants") Office as you write your proposal.

Cover page

Please include proposal title, name, and one paragraph abstract of proposal.

Summary of proposed study

This summary should be written in non-technical, jargon-free language to allow reviewers to understand the proposal and must not exceed two single-spaced pages. Please note that the summary section is written for an audience that is likely not to be expert in the applicant's field. This section must be free of abstruse technical language.

Description of proposed study

It is essential that the text include enough detail about the ideas, objectives, and methods entailed in the project to enable reviewers to assess quality, significance, and feasibility. A simple statement of need or intent is insufficient evidence that a project merits support. Although no particular form is prescribed, the description of the project should address the questions listed below. The text must not exceed five single-spaced pages.

  • What are the basic ideas, problems, works, or questions the study will examine; what is the planned approach or line of thought?
  • What is the relationship between the proposed work and the work of others in the same field? What is distinct and timely about the proposed study?
  • What contribution is the proposed study likely to make to the field of study or to teaching and learning generally?
  • What form is the proposed study likely to assume, such as a book, monograph, text, article, series of lectures, etc.? For what audience are the results of the study intended, such as students, other teachers, other scholars, the general public, or some combination of these? Has a publisher expressed interest in or awarded a contract for the work?
  • What is the current state of the proposed study? There should be a proposed schedule or plan of work, including expected milestones.
  • What are the prospects for access to resources necessary for the work, including archives, collections, equipment, institutions and people? At what location or locations will the applicant conduct the study and what materials will be used?
Context Statement (one or two single-spaced pages)

This statement reviews the relationship of the proposed work to the applicant's overall program of scholarship. The context statement describes the applicant's current scholarly activities and the present status of this proposed project, and clarifies how this work contributes to the applicant's long-range goals as a teacher and scholar.  Applicants should make the case as to why they are particularly qualified and prepared to carry out this project. If the area of study is new to the applicant, the applicant should explain the context for embarking on this new enterprise. 

Bibliography: Following the description of the project should be a selected list, which normally should not exceed two pages, of publications by other scholars and writers or of primary materials and sources that the applicant has used or is planning to use that have the greatest relevance to the proposed study. This list of readings and materials is vital to the proposal, because reviewers and panelists may determine from it the amount of work or preparation an applicant has done in the field, the character of the applicant's interests, and the nature of the approach to the proposed topic.

Budget

The budget will contain an outline of proposed direct research costs and may not exceed $6,000.

Curriculum vitae

The curriculum vitae may be up to five pages in length.

Outside evaluator list

On a separate sheet, please provide the names, addresses, telephone numbers, and e-mail addresses if available of five persons who are familiar with the field of the proposed study. Please indicate prior personal or professional relationships, if any, you may have had with the individuals whose names you supply. The Dean of the College will ask these persons to suggest names of possible outside reviewers. You should discuss your proposal with your department chair or another experienced member of the department. Before submitting the proposal, please give a copy to your chair. If we need a letter from the chair, the Dean's office will contact the chair directly. Applications will normally be reviewed by three outside evaluators in the appropriate research or curricular area. These persons will be selected by the Dean of the College and the Committee on Support of Faculty Scholarship. Final selection of the leave awards will be made by the Dean of the College, with the advice of the Committee on Support of Faculty Scholarship and the Personnel Committee.

May 2011

 

Leaves for Associate Professors & Professors

Sabbatical Leave Application

Procedure for Application for Sabbatical Leaves

Grinnell College regards sabbatical leaves as a privilege granted upon the submission of an appropriate justification for the leave, not as an automatic entitlement. Such justification should take the form of (typically) a one-and-a-half to two-page letter addressed to the Dean of the College. Sabbatical leave proposals will be reviewed by the Committee for Support of Faculty Scholarship (CSFS) upon receipt, but should be submitted by 5:00 pm on the 2nd Friday in November of the year prior to the anticipated leave. In the letter, the applicant should (a) indicate whether a one-semester (3 course) is preferred; (b) explain the nature of the work to be undertaken during the leave; (c) specify the location of residence during the proposed leave; and (d) state the scholarly product(s) and/or enhancements to teaching which are expected to result from the proposed leave. A current vita must accompany the letter of application. Longer statements of proposed scholarly work may be attached to the application (but are not required); however, the application letter must summarize the proposed project in succinct, non-technical, jargon-free language, not simply refer to a longer, technical description attached.

Sabbatical applications will be reviewed by the Committee for Support of Faculty Scholarship, which will advise the Dean of the College whether it deems the application appropriate for approval. The committee may ask the Dean of the College to return for revision applications which do not meet these guidelines.

Last Revised November 2003

Study Leave Application

Grinnell College has established a competitive program of study leaves designed to encourage and promote increased scholarly productivity for the faculty. The intent of this program is to support scholarship either by extending a one-semester sabbatical leave to a full year or by providing an additional paid leave for one semester (2 courses) at the midpoint between regular sabbatical leaves. Faculty taking study leaves will normally be expected to continue with advising and service activities.

Faculty should include a short report on their study leaves in their Faculty Activities Reports.

Eligibility 

Faculty members who hold full-time, regular positions at the Associate Professor and Professor ranks are eligible. Leaves will be granted to faculty either during their regular sabbatical year or near the midpoint of a sabbatical cycle. The one-semester leaves taken between sabbatical years will replace the two-course semester. Normally, these midpoint leaves will not be tenable within the two years after completing a sabbatical year or within two years of eligibility for the next sabbatical leave. However, it is possible to apply for a leave that would extend the length of the paid sabbatical leave from one to two semesters. Normally, only one study leave will be granted to a faculty member in any one seven-year period. The table below summarizes the schedule for eligibility:

Sabbatical Year 1 2 3 4 5 6 Sabbatical Year
Eligible? No No Yes Yes No No Yes

If you have questions about your own schedule of eligibility for faculty study leaves, please contact the Dean’s Office before submitting an application.

Priorities for Study Leave
  1. Awards will be based on the academic strength of the proposal. The committee considers evidence of the scholar's qualifications and preparation to complete the research as well as timeliness or impact in the discipline as it evaluates academic strength.
  2. Priority will normally be given to projects that show promise of substantial progress (applicants must describe this progress) or which can result in products that will be ready for peer review by the end of the leave period. Evidence of previous scholarly accomplishment often weighs heavily in assessing the quality of the project and its likelihood for success.
  3. Applicants are welcome to make a case for why this particular time is an opportune one for the College to invest in their scholarly work (e.g., because of the timeliness of the proposal, because of the impact on the candidate's career).

While the criteria above are the primary factors the committee will consider in assessing proposals, the committee encourages applicants to make a case for how their research advances institutional priorities. The committee also will look favorably on proposals that indicate the faculty member has submitted the proposal for external support.

Application Procedure

Applications for leaves are due in the Dean’s Office by 5:00 p.m., the third Friday in August (Departmental and Institutional Planning section is due by 5:00 p.m. the first Friday in October.) Please note that these applications are written for an audience that is likely not to be expert in the applicant’s field. Proposals should be free of jargon and abstruse technical language. Proposals that do not meet this criterion will be returned to applicants for prompt rewrites.

Proposals should include the following elements:

  1. Overview of the Proposed Study (not to exceed two single-spaced pages): This summary describes the basic ideas, problems, works, or questions to be addressed. It should also give an overview of the planned approach, methodology, or perspective for the project. Applicants are encouraged to address a general audience with the following questions.
  2. What are the basic ideas, problems, works, or questions the study will examine; what is the planned approach or line of thought?  
  3. What is the relationship between the proposed work and the work of others in the same field? What is distinct and timely about the proposed study?  
  4. What contribution is the proposed study likely to make to the field of study or to teaching and learning generally?  
  5. What form is the proposed study likely to assume, such as a book, monograph, text, article, series of lectures, etc.? For what audience are the results of the study intended, such as students, other teachers, other scholars, the general public, or some combination of these? Has a publisher expressed interest in or awarded a contract for the work?  
  6. What is the current state of the proposed study? There should be a proposed schedule or plan of work, including expected milestones?  
  7. What are the prospects for access to resources necessary for the work, including archives, collections, equipment, institutions, and people? At what location or locations will the applicant conduct the study and what materials will be used?
  8. Context Statement (one to two single-spaced pages): This statement reviews the relationship of the proposed work to the applicant’s overall program of scholarship. The context statement describes the applicant’s current scholarly activities and the present status of this proposed project, and clarifies how this work contributes to the applicant’s long-range goals as a teacher and scholar. Applicants might indicate why this is a particularly appropriate time to undertake this project, e.g., because of disciplinary or professional context. Applicants should make the case as to why they are particularly qualified and prepared to carry out this project. If the area of study is new to the applicant, the appplicant should explain the context for embarking on this new enterprise.
  9. Curriculum Vitae: Attach current curriculum vitae (not to exceed five pages).
  10. Budget (only if applicable): The intent of the study leave is simply to provide salary during a non-teaching semester to support a scholarly project. However, if additional funds are needed in order to undertake the project, this need may be described and explained in this section. Any grant support for the project (external or internal, awarded or pending) may also be described here.  

Departmental and Institutional Planning 
A short statement (one-half single-spaced page) that provides context for departmental and institutional planning is due on the first Friday in October.

Prepared in consultation with the applicant’s department chair—and, if appropriate, concentration chair—this section of the proposal briefly outlines which courses ordinarily taught by the applicant would be absent from the curriculum during the study leave period, and evaluates the necessity of replacing them. This section also briefly describes College activities and faculty service (e.g., advising, committee work) that the applicant will engage in during the semester of leave.

Although the Dean and President will rely on the Departmental and Institutional Planning statement to ensure that granting these leaves will not compromise the quality or functioning of the academic program, CSFS will not use this statement as a criterion for judging the merit of individual proposals.

May 2011

Academic Enterprise Leave Application

Funded by the Mellon Foundation and the college, the Academic Enterprise Leaves are one-semester leaves designed to enable established faculty members to pursue new programs of research, which may also enrich future teaching. The intent of this program is to support faculty either by extending a one-semester sabbatical leave to a full year or by providing an additional paid leave for one semester (2 courses) at the midpoint between regular sabbatical leaves. Faculty taking such leaves will normally be expected to continue with advising and modest service activities, but proposals which require long-term absences and therefore cannot entail advising or service work will be considered. Requests for a complete severance from college service will require convincing substantiation. A written report on the leave should be presented to the Dean of the College by February 1 (for fall semester leaves) or July 1 (for spring semester leaves).

Eligibility

Faculty members who hold full-time, regular positions at the Associate Professor and Professor ranks are eligible. Leaves will be granted to faculty either during their regular sabbatical year or near the midpoint of a sabbatical cycle. The one-semester leaves taken between sabbatical years will replace the two-course semester. Normally, these midpoint leaves will not be tenable within the two years after completing a sabbatical year or within two years of eligibility for the next sabbatical leave. However, it is possible to apply for a leave that would extend the length of the paid sabbatical leave from one to two semesters. Normally, only one Academic Enterprise or Study Leave will be granted to a faculty member in any one seven-year period. The table below summarizes the schedule for eligibility:

Sabbatical Year 1 2 3 4 5 6 Sabbatical Year
Eligible? No No Yes Yes No No Yes

If you have questions about your own schedule of eligibility for Academic Enterprise Leaves, please contact the Dean's Office before submitting an application.

Priorities and Application Process for Academic Enterprise Leaves

Funds are committed to support three rounds of these leaves to be taken between Fall 2009 and Spring 2012.

Awards will be based on the academic strength of the proposal with priority given to proposals that are creative, challenging, and will enable the faculty member to acquire substantial new training or experience that will be built upon in clear and demonstrable ways to strengthen their scholarship and perhaps add a new dimension to their teaching.

Proposals should include the following elements:

  • Summary of the goals of the proposed leave (not to exceed one single-spaced page): This summary describes the basic ideas, problems, works, or questions to be addressed. It should also give an overview of the planned activities for the project.Please note that the summary is written for an audience that is likely not to be expert in the applicant's field. This section must be free of abstruse technical language.

What are the specific goals of the proposed leave and how will the activities proposed address those goals? What are the basic ideas, problems, works, or questions that will be explored? How will the proposed activity strengthen the applicant's scholarly program? Describe the likely impact on development as a teacher.

What is the proposed schedule or plan for the project, including a description of any part that has already been completed.

What is distinct about the proposed study? What contribution is the proposed study likely to make to the field of study, or to teaching and learning generally?

What are the likely outcomes resulting from the project?

If the proposed study requires specific equipment, access to certain archives or collections, or a period of residency or research at another institution, please describe any arrangements that have been made to gain access to these resources.

  • Context Statement (not to exceed two single-spaced pages): This statement reviews the relationship of the proposed new direction of work to the applicant's overall program of scholarship which may include scholarship related to teaching. It places the proposal in the context of past scholarly accomplishments and describes how this work contributes to the applicant's long-range goals as a teacher and scholar.
  • Curriculum Vitae: Attach updated curriculum vitae (not to exceed five pages).
  • Project Description: This narrative (three to five single-spaced pages) should carefully consider the questions listed below. To enable reviewers to assess the quality, significance, and feasibility of the proposal, a simple statement of need or intent does not constitute evidence that the project merits support. The following questions are intended as a guide rather than a prescriptive form.

Departmental and Institutional Planning (one-half single-spaced page, first Friday in October): Prepared in consultation with the applicant's department chair-and, if appropriate, concentration chair-this section of the proposal briefly outlines which courses ordinarily taught by the applicant would be absent from the curriculum during the study leave period, and evaluates the necessity of replacing them. This section also briefly describes any College activities and faculty service (e.g., advising, committee work) that the applicant will engage in during the semester of leave. While neither the level of campus activity nor the necessity of replacements will be used as criteria for judging the merit of individual proposals, the Dean and President may have to consider such factors before approving a recommendation by the Committee on Faculty Scholarship. For example, if it is costly to replace a particular faculty member, this factor could result in fewer resources to award for other study leaves. In each case, the Dean and President need to ensure that granting these leaves will not compromise the quality or functioning of the academic program.

Budget (only if applicable): The intent of the academic enterprise leave is simply to provide salary during a non-teaching semester to support a new scholarly project. However, if additional funds are needed in order to undertake the project, this need may be described and explained in this section. Any grant support for the project (external or internal, awarded or pending) may also be described here.

  • Appendix:

Deadline

Proposals are due on the third Friday of August.