Resources

THEATRE DEPARTMENT STUDENT OPPORTUNITIES

These pages are geared towards students searching for ways to become involved with upcoming productions or to become a part of the Department of Theatre.

Peruse the department handbook. (download pdf 200 KB)

Or check out the Properties Usage Policies (download pdf 36 KB)

Are you producing an Open Space or some other kind of theatre department sponsored event? Find out information regarding publicity and programs. The Department of Theatre kindly requests that all events hosted in the Bucksbaum be ticketed; please be sure to communicate finalized dates and times as soon as possible to both the office staff and the box office manager.

HELP FOR STAGE MANAGERS!! Download the stage management handbook.

If you're on campus and need to access your time card, go to: https://eetime27.adphc.com/bm9e/logon

from http://www.grinnell.edu/academic/theatre/students/the_sepc:

The Theatre SEPC (THESEPC) is a student-faculty liason which provides the faculty with student input on professors, candidates, curriculum and other departmental issues. As our primary duty, ew survey students and summarize our opinions regarding current professors, department productions, and required Theatre major curriculum. We then submit these summaries to the department faculty. In addition, we organize the department study breaks and the final picnic. We hold weekly meetings to assign duties and to discuss important issues.

from http://www.grinnell.edu/academic/theatre/students/openspace :

Open Space Productions

Department of Theatre and Dance
Open Space Guidelines

November 1, 2010

OPEN SPACE SEASON GUIDELINES:

The Open Space Production Season provides an opportunity for interested and qualified individuals to produce theatrical events of their own initiative.  Within a given academic year, the Department of Theatre and Dance recognizes that the co-curricular, main stage season will encompass many performance genres and production styles but cannot incorporate the diversity of theatre and dance performance in its entirety.  Open Space productions exist for those students (and/or staff) wishing to augment the main stage season with a production of their own choice.  The Department of Theatre and Dance strongly supports the Open Space Production Season as a creative outlet for students (and/or staff) and leaves the choice of “text” (play, poem, story, theme, etc.) and form up to the student/s involved.  The Department hopes to maximize the educational opportunities inherent in creating a production from scratch, and the following guidelines have been established in order to facilitate this educational process:

APPLICATION PROCEDURE:

1.    Applications must be made in writing to the Theatre and Dance Department on the Friday before the last week of classes in the semester BEFORE your proposed production.  Applications are available in the Fine Arts Office.
2.    Applicants will have the opportunity to present and discuss their applications with the faculty and staff during a department meeting at 12:00pm the Monday after submission.  This provides the opportunity for faculty and staff to ask questions to clarify applications.
3.     The Department Faculty and an SEPC Representative will make final selections based upon directorial qualifications and production merit.  While there are no official course qualifications for Open Space applicants, it is recommended that applicants have taken at least two Theatre and Dance Department courses and participated in at least one main stage production.
4.    Upon selection, a faculty advisor will be assigned to the production as a resource to answer questions and offer suggestions.  It is important to note that each process is unique, and each applicant may encourage different levels of engagement from the faculty advisor.  The advisor and applicant should determine this relationship on a case-by-case basis, while acknowledging that the Open Space production is a work of the applicants’ own initiative.

PRODUCTION PROCEEDURE:

1.    Each production will be allotted $200.00 from the Theatre and Dance Department budget. Depending upon the production, you should be prepared that royalties may be a big part of or may exceed your budget.  However, the Theatre and Dance Department allocation does not preclude the possibility of attaining funds from other sources.
In regard to departmental funds, buying procedures will be determined by the Technical Director of the Theatre and where applicable, will include proration for any materials currently in the theatre stock (muslin, lumber, paint, etc.).
2.    Open Space productions are a work of the applicant(s)’ own initiative, and the paid Theatre and Dance Department staff and THE 100 Production Laboratory students are not required to assist in the Open Space production season.  However, applicants are encouraged to ask for volunteer assistance.
3.    Scheduling of performance dates and locations will be made in cooperation with the Department of Theatre and Dance in an effort to maximize opportunities for both the Open Space production and the main stage productions during the semester.
4.    Open Space productions may utilize Theatre and Dance Department resources as available.  However, in an effort to prevent conflicts with the main stage season, rehearsal schedules, equipment requests, department space requests, costume requests, and construction equipment and space requests will be made in cooperation with the production faculty advisor and Technical Director of the Theatre.
5.    While each production will differ in style, format and length, applicants are encouraged to explore the “text” (play, poem, story, theme, etc.) within an hour to an hour-and-a-half performance.  Applicants may present arguments for a longer production to be discussed during a department meeting one week after submission.
6.    Open Space productions should also maintain a primary focus on one element of production.  Traditionally, Open Space productions emphasize the performance and direction/choreography aspects of performance, and in that case, the production should utilize a minimum of technical requirements.  However, an Open Space production emphasizing a technical element or design medium will have different requirements and should utilize a minimum of performers and/or direction.  Please note that design based Open Space applicants must coordinate (in advance) the production requirements with the faculty advisor and Technical Director of the Theatre in an effort to reduce space conflicts with courses and main stage productions.

from http://www.grinnell.edu/academic/theatre/students/staffpositions:

Student Staff Positions

THEATRE DEPARTMENT STUDENT OPPORTUNITIES

Student Staff Job Descriptions

The Department of Theatre relies heavily upon students for the success of its coursework and experiential programs. Beyond participation for academic credit, the department offers paid positions to qualified students in a diverse array of positions. The faculty and staff encourage all students to take Theatre 115: Introduction to Stagecraft before applying for Student Staff. All successful applicants must be full-time students (defined by the Registrar as taking at least 12 credits), have a strong work ethic, and be able to work within deadlines.

Beyond the comprehensive descriptions below, please feel free to contact the Faculty Designer, Technical Director, Costume Studio Supervisor, or current Student Staff Production Stage Manager if you have any questions. Student Staff members are expected to keep track of their hours on the Enterprise eTime system and approve their electronic timesheet no later than 5pm on the 24th of each month. In addition to department-related work, crew opportunities may be available on occasional Public Events productions and showcases. For your information, all Department of Theatre student wages are defined as Category II and are paid on the 10th of every month. If you have any questions regarding compensation or employment with work-study status, please contact the Treasurer’s Office.

The Department of Theatre has a zero-tolerance policy for alcohol and drug use in its facilities. Any employee who reports for work under the influence of any substance will be relieved of his or her duties. The Faculty and Staff are concerned with the impact of sleep deprivation on safety and work quality, and will meet, on an individual basis, with any employee who reports for work sleep deprived to discuss these concerns. The Department of Theatre does not discriminate against applicants on the basis of race, national or ethnic origin, age, gender, sexual orientation, marital status, religion, creed, or disability.

from http://www.grinnell.edu/academic/theatre/students/staffpositions/administration:

ADMINISTRATION:

Production Stage Manager (PSM)

Job Description: The primary responsibility of the PSM is to train and prepare mainstage stage managers for the challenges of their position and to provide support and guidance throughout the production process. The PSM’s secondary responsibility is to serve as the department’s voice to the Grinnell College campus. Specific responsibilities include: disseminating information about upcoming department events and department policies, coordinating mainstage crew lists, assisting the faculty and staff with New Student Orientation and Student Staff hiring and training procedures, and providing additional logistical support to the department as assigned by the faculty and staff. Minimum of 3 hrs/week flex time.

Preferred Skills/Attributes: Superior leadership, organizational, communication, verbal, and writing skills; Attention to detail; Adherence to confidentiality/security policies; Ability to work independently without much direct supervision; Upbeat, enthusiastic attitude in public relations; Willingness to represent department policy in communicating with the campus community; First Aid and Adult CPR Certification (provided by the department upon hiring).

Preferred Experience in the Department: At least one (1) production as a mainstage stage manager (and all prerequisites); general basic knowledge of department operations and procedures; familiarity with front-of-house (FOH) and Main Office operations.

Availability: This position is a two-year position, available in alternating years only. The successful candidate must apply with second-year (sophomore) standing and must be studying on campus (not abroad) for his or her junior and senior years in their entirety. Availability to arrive on campus as an essential student on the Thursday or Friday prior to the week of registration is preferred. Nighttime and weekend hours may be required during the academic year. Some summer mailing work required (can be completed from off campus).

Assistant to the Department Chair

Job Description: The Assistant to the Department Chair provides support services to the department by working closely with the Department Chair. Duties may include filing, editing, and copying department documents, and general office procedures. Minimum of 3 hrs/week flex time.

Preferred Skills/Attributes: Superior organizational, communication, proofreading, and writing skills; attention to detail; adherence to confidentiality/security policies; familiarity with Microsoft Office on Mac OS X and Windows platforms; ability to work independently without much direct supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: Some experience working with department faculty and staff members (in coursework and/or productions).

Availability: This position is a two-year position, available in alternating years only. The successful candidate must apply with second-year (sophomore) standing and must be studying on campus (not abroad) for his or her junior and senior years in their entirety. Must be able to arrive on campus the weekend before registration. Some vacation and/or summer work may be assigned (can be completed from off campus).

Production Assistant/Bookkeeper

Job Description: The Production Assistant/Bookkeeper works closely with the Technical Director to maintain the financial records of the department. The student in this position also performs other miscellaneous tasks at the direction of the Technical Director, including sorting and filing production slides and optional videotaping of performances. Minimum of 1-2 hrs/week flex time.

Preferred Skills/Attributes: Some experience in budgeting or financial records management; attention to detail; adherence to confidentiality policies in dealing with financial records; familiarity with Microsoft Excel on Mac OS X; ability to work independently without much direct supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: Some experience working with department faculty and staff members (in coursework and/or productions).

Availability: This position is a one-semester or one-year position, extendable for a second year upon successful reapplication. It is open to students who have completed at least one semester at Grinnell College. The student in this position may study abroad and then return to the position afterward (upon successful reapplication).

from http://www.grinnell.edu/academic/theatre/students/staffpositions/fronthous:

FRONT OF HOUSE:

Box Office Manager

Job Description: The Box Office Manager is the public face of the department. He or she is responsible for coordinating all ticketing for events taking place in the Bucksbaum Center for the Arts, including Theatre Department productions, Music Department concerts, Public Events engagements, and other events. The Box Office Manager also trains all Box Office employees on an ongoing basis and coordinates work schedules to ensure smooth operation of the Box Office. Minimum of 4-5 hrs/week scheduled/flex time when Box Office is open.

Preferred Skills/Attributes: Experience in dealing with the public of all ages; excellent time management and organizational skills; strong leadership skills; attention to detail; upbeat, enthusiastic attitude in public relations; ability to enforce ticketing procedures and regulations and communicate the same to the public; ability to work independently without much direct supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: At least one (1) year as a Box Office staff member; some experience working with department faculty and staff members (in coursework and/or productions).

Availability: The position of Box Office Manager is a one-semester or one-year position, extendable for a second year upon successful reapplication. This position is open to students who have completed at least one year at Grinnell College. The student in this position may study abroad and then return to the position afterward (upon successful reapplication). Nighttime and weekend hours required.

House Manager

Job Description: The House Manager is responsible for coordinating all Front-Of-House (FOH) operations in the Theatre Department. Specific responsibilities include: coordinating usher sign-ups from acting classes; training and supervising ushers; communicating with stage managers during and in advance of performances; and ensuring the safety of all patrons at Theatre Department performances. The House Manager also works as a Box Office staff member. Minimum of 5-6 hrs/week scheduled/flex time during production weeks and/or when the Box Office is open.

Preferred Skills/Attributes: Experience in dealing with the public of all ages; sensitivity to the needs of patrons; upbeat, enthusiastic attitude in public relations; ability to enforce department safety regulations and communicate the same to the public; attention to detail; ability to work independently without much direct supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: At least one (1) year as a Box Office staff member; some experience working with department faculty and staff members (in coursework and/or productions).

Availability: The position of House Manager is a one-semester or one-year position, extendable for a second year upon successful reapplication. This position is open to students who have completed at least one year at Grinnell College. The student in this position may study abroad and then return to the position afterward (upon successful reapplication). Extended nighttime and weekend hours required.

Box Office Staff

Job Description: Box Office staff members are responsible for distributing tickets for all events in the Bucksbaum Center for the Arts, including Theatre Department productions, Music Department concerts, Public Events engagements, and other events. Minimum of 2-3 hrs/week scheduled time when the Box Office is open.

Preferred Skills/Attributes: Experience in dealing with the public of all ages; upbeat, enthusiastic attitude in public relations; ability to enforce ticketing procedures and regulations and communicate the same to the public; ability to work independently without much direct supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: Some experience working with department faculty and staff members (in coursework and/or productions).

Availability: This position is a one-semester or one-year position, extendable for a second year upon successful reapplication. It is open to students who have completed at least one semester at Grinnell College. The students in this position may study abroad and then return to the position afterward (upon successful reapplication).

from http://www.grinnell.edu/academic/theatre/students/staffpositions/production:

PRODUCTION:

Costume Studio

Costume Studio Manager

Job Description: The Costume Studio Manager works closely with the Costume Studio Supervisor to coordinate work schedules of all Stitchers to ensure smooth operation of the Costume Studio. Minimum of 3 hrs/week scheduled/flex time.

Preferred Skills/Attributes: Experience in sewing, common alterations, and other theatrical costuming techniques; strong leadership and time-management skills; attention to detail; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: At least one (1) year as a Stitcher in the Costume Studio; at least one (1) mainstage production as Wardrobe Crew Chief.

Availability: This position is a one-semester or one-year position, extendable for a second year upon successful reapplication. It is open to students who have completed at least one year at Grinnell College. The student in this position may study abroad and then return to the position afterward (upon successful reapplication).

Costume Storage Coordinator

Job Description: The Costume Storage Coordinator works closely with the Costume Studio Supervisor to supervise and coordinate the movement of all costuming items in and out of the department’s costume storage facilities. The Costume Storage Coordinator enforces the department’s checkout policy for costume items by meeting with individuals and groups who wish to borrow items. He or she also works as a Stitcher in the Costume Studio. Minimum of 5 hrs/week scheduled/flex time.

Preferred Skills/Attributes: Superior organization skills; attention to detail; ability to enforce costume checkout procedures and regulations and communicate the same to members of the campus community; upbeat, enthusiastic attitude; Some experience in inventory organization and management (retail, etc.); experience in sewing, common alterations, and other theatrical costuming techniques; ability to work independently without much supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: At least one (1) year as a Stitcher in the Costume Studio; at least one (1) mainstage production as Wardrobe Crew Chief.

Availability: This position is a one-semester or one-year position, extendable for a second year upon successful reapplication. This position is open to students who have completed at least one year at Grinnell College. The student in this position may study abroad and then return to the position afterward (upon successful reapplication).

Stitcher

Job Description: Stitchers in the Costume Studio perform the majority of the construction, sorting, cleaning, mending, and altering work for costumes of mainstage productions. Stitchers also work as Wardrobe Crew Chiefs, a paid position on mainstage productions. Minimum of 3 hrs/week scheduled time (plus additional hours when serving as Wardrobe Crew Chief).

Preferred Skills/Attributes: Experience in sewing, common alterations, and other theatrical costuming techniques; time management skills; attention to detail; qualification on all Costume Studio equipment (provided by the department upon hiring); First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: Some experience working with department faculty and staff members in coursework (especially Theatre 115: Introduction to Stagecraft) and/or productions.

Availability: This position is a one-semester or one-year position, extendable for a second year upon successful reapplication. It is open to students who have completed at least one semester at Grinnell College. Students in this position may study abroad and then return to the position afterward (upon successful reapplication). Extended nighttime and weekend hours required when serving as Wardrobe Crew Chief.

Scene Shop

Properties Storage Coordinator

Job Description: The Props Storage Coordinator is responsible for the organization, coordination, and security of the Theatre Department props storage. This staff member enforces a check-out/check-in system for issuing Theatre Department props to Stage Managers and Directors of mainstage and student-directed productions, as well as to individuals in academic courses or student organizations who may wish to use props for presentations or other work and have obtained written approval from the Department Chair. Attendance at all mainstage Strike calls is required. Minimum of 2 hrs/week flex time (plus 5 Strike calls, 4 hrs each).

Preferred Skills/Attributes: Superior organizational abilities; attention to detail; upbeat, enthusiastic attitude; excellent interpersonal skills; ability to enforce department security policies for props storage areas; some experience in inventory organization and management (retail, etc.); ability to work independently without much direct supervision; First Aid and Adult CPR certification (provided by the department upon hiring).

Preferred Experience in the Department: At least one (1) department-sponsored production as Props Coordinator or (Assistant) Stage Manager; some additional experience working with department faculty and staff in coursework (especially Theatre 115: Introduction to Stagecraft) and/or productions.

Availability: This position is a one-year position, extendable for a second year upon successful reapplication. It is open to students who have completed at least one year at Grinnell College. The student in this position must be studying on campus for the entire academic year.

Scene Shop Staff

Job Description: Scene Shop Staff members work closely with the Technical Director and students in Theatre 115: Introduction to Stagecraft to perform the majority of the construction (primarily carpentry), painting, electrics, and other technical work involved in mounting the department’s mainstage productions. Scene Shop Staff also might be called to participate in mainstage Strike calls. Minimum of 3 hrs/week scheduled time (plus 5 Strike calls, 4 hrs each).

Preferred Skills/Attributes: Experience in carpentry, painting, theatrical lighting technology and/or design; ability to work in confined spaces and lift approximately seventy (70) pounds; prior tool qualification (provided by the department in Theatre 115: Introduction to Stagecraft); First Aid and Adult CPR certification (provided by the department upon hiring)

Preferred Experience in the Department: Theatre 115: Introduction to Stagecraft required; some additional experience working with department faculty and staff members (in coursework and/or productions).

Availability: This position is a one-semester or one-year position, extendable for a second year upon successful reapplication. It is open to students who have completed at least one semester at Grinnell College. Students in this position may study abroad and then return to the position afterward (upon successful reapplication).

from http://www.grinnell.edu/academic/theatre/students/internship :

5th Year Student Internship

Internship Description The 5th Year Internship provides an opportunity for a student to have a “real world” transitional experience. The intern gains this experience by working in the scene shop (with Erik Sanning, Technical Director) and/or the costume studio (with Erin Howell-Gritsch). The intern also has the opportunity to work on his or her portfolio and to take additional college classes (either for credit at the Alumni course rate or as an audit).

Generally the intern works from 8am to 5pm, Monday through Friday, for 12 weeks each semester. The specifics of the schedule will be worked out between the intern and the appropriate supervisor. The intern receives a stipend ($15,000 in the 2008-2009 academic year), paid bi-weekly.

The intern is responsible for having his or her own insurance.

Internship Requirements The successful candidate should have successful experience working in the scene shop and/or costume studio. Course work taken in the Department of Theatre & Dance and production work are preferred.

Internship Application A letter of application should be submitted to the Department of Theatre & Dance Chair by the beginning of Spring Break. The letter should articulate the skill level acquired through work in the shop/studio and course work and productions. The letter should also address how the internship will prepare the intern for future career goals. The internship will be awarded no later than April 15th.

5th Year Interns: 
2011-2012: Kenji Yoshino
2010-2011: Jordan Adams 
2009-2010: Katie McMullen 
2008-2009: Sally Webster 
2007-2008: Mike Silver 
2006-2007: Kathy Cawthon 
2005-2006: Eliot Spencer 
2004-2005: Derek Moon 
2003-2004: Rick Corley 
2002-2003: Mike Hunter 
2001-2002: Kate Wightman

from http://www.grinnell.edu/academic/theatre/students/playwritingaward:

Application information for the Barbara Clark Playwriting Competition

The winning playwright of the 2009 One-Act Play Contest will receive a $200 cash prize and have his/her play performed as a staged reading before the end of the 2008 academic year. The runner up will receive $100 and the third place playwright will receive $50.

Dates
The deadline for submissions is April 3rd, 2009 at 5:00 p.m. Entries submitted after this date will not be considered. The winners will be announced no later than April 30th, 2009.

Contest Eligibility and Guidelines
Playwright must be a registered student at Grinnell College at the time of the submission. The contest is open to all Grinnell College students. Plays should be no more than thirty double-spaced pages in length and not previously produced.

Procedures
*Please send two copies of the manuscript:

One affixed to the text with the title of the play only on the title page and a separate one with the title and the playwright’s name on the title page.

*Plays must be typed.
*Deposit the manuscript in the appropriate bin in the Bucksbaum Office (room 162).

Please Note
* A special guest and the faculty of the Department of Theatre & Dance will evaluate plays.
*Please make sure to keep a copy of your entry for future use. We regret that we are unable to return manuscripts.
* Entries are judged anonymously.
How did Grinnell College get the McClenon Clark Playwriting Award?

Barbara McClenon Clark, class of 1942, made a gift in 2001 to establish the McClenon Clark Playwriting Award. Barbara came to Grinnell at age 16 from Maryland following in her father’s footsteps. Walter McClenon graduated with the class of 1907. His brother, Raymond McClenon, was professor of mathematics from 1905 until retirement in 1953. Unfortunately, finances kept Barbara from returning for her second year, so she enrolled at the Washington School for Secretaries for one year. Her uncle, Raymond, owed the family money so, in payment, Raymond paid the tuition, room, and board for Barbara to return to Grinnell for her final two years.

While a student, Barbara participated in drama, the Scarlet & Black, and the literary magazine, Tanager. Barbara received the Sheldon Whitcomb Prize for Poetry in 1941 and the Henry York Steiner Prize for Fiction in 1942.

Upon graduating from Grinnell College with a major in English, Barbara’s first job was stenography for the British Supply Mission in Washington, D.C. She married Jack Clark the same year (later divorced) and raised a family of five children – John, Joan, Robert, Bill, and Kathy. She also began a career as a copy editor for U.S. News & World Report and Builder Magazine. She retired in 1984 and moved to Cape Canaveral, Fla., where she still resides.

Barbara has been active in theatre as a writer, producer, and performer. She is a member of the Space Coast Playwrights’ Workshop, which has produced several of her works. Barbara has won awards from the Space Coast Writer’s Guild and conducts a play reading group at her local Cocoa Beach, Fla., library. She has also published two books entitled The Diary of a Political Candidate and her most recent Dear Hermit, a collection of letters between Barbara and one of her many pen pals.

Information provided by Sandy Durbala, Office of Alumni Relations & Development, May 9, 2005

Recent Awards
2007: Dale Mackey '07
2006: Alfred by Hannah Sayle
2005: Dale Mackey '07
2004: Dale Mackey '07