Please fill out one form per meeting. If you don't know exact amounts, estimate. If you don't know exact dates, put ranges.
(PLEASE HIT TAB TO JUMP TO NEXT BOX (OR CLICK BOX TO FILL IN). Hitting enter/return will submit the form prematurely.
- Prior approval is needed by your direct supervisor.
- All expenses must be documented for reimbursement using original receipts.
- If personal car is used, reimbursement is $.575 per mile.
- To qualify for personal meal reimbursement, IRS regulations require that an employee must be away from home substantially longer than an ordinary day’s work and during the time away from home, need sleep or rest (referred to as the “overnight rule”). Therefore, for same day trips, Grinnell College travelers may not qualify for personal meal reimbursements unless the meal qualifies as a business meeting meal. A business meeting meal requires two or more people in attendance and the meeting must have a business connection. Business meeting meals are generally infrequent and/or unordinary. Dinner drinks may be consumed with a meal but should not exceed a reasonable limit.