Registering your international travel

Registering Your International Travel

By registering your international travel with the College, regardless of College sponsorship, the College can better assist you in case of emergencies and identify individuals who may be resources for others traveling to the same location.

The College believes that international travel is best undertaken by travelers who plan in advance and are well-informed. The College also believes that College sponsorship of student international travel is a privilege. College sponsorship is defined as any one of the following:

  • The trip is organized on behalf of a College organization, including but not limited to: student organizations, religious groups, sport clubs, varsity athletic teams, civic engagement organizations, or academic or administrative departments.
  • The trip utilizes funds, other than financial aid funds, contributed from a College account, or money held and disbursed through a College account (e.g., fellowships, grants, internships).
  • The trip is organized by a College faculty or staff member and is related to the responsibilities of the staff member’s office or to faculty or class research.
  • The trip is approved by the Office of Off-Campus Studies or is embedded within a College course, and academic credit is awarded.

No one may be required or coerced (e.g., by a faculty member, supervisor, or advisor) to travel to an area with a travel warning.

The College encourages all members of the College community who are contemplating travel abroad for educational or other purposes to review thoroughly and to familiarize themselves with the political, health, crime, and other safety-related conditions prevailing in any country and specific locations within it.  The following online resources should be consulted prior to any international travel: U.S. Department of State (State Department), http://travel.state.gov Centers for Disease Control and Prevention (CDC), http://www.cdc.gov World Health Organization (WHO), http://www.who.int Grinnell College Off-Campus Study Handbook, most recent version available at http://www.grinnell.edu/offices/ocs

Important Note - Countries with Travel Warnings

If your trip is College-sponsored and the country or countries you are traveling to is or are subject to a State Department travel warning (see link above), you must submit an application seeking a waiver to travel to the travel warning-listed country or countries ("waiver application") to both (1) the International Travel Safety Committee and (2) the appropriate funding or sponsoring program/office/department. This waiver application should be submitted at the same time and in addition to the normal application process required of the funding or sponsoring program/office/department.

Personal Information
Travel Information
To determine whether the country you are traveling to is subject to a travel warning, review the State Department's travel warning list at http://travel.state.gov. Note that if your trip is College-sponsored and the country or countries you are traveling to is or are subject to a travel warning, you must submit an application seeking a waiver to travel to the travel warning-listed country or countries to the International Travel Safety Committee AND the appropriate funding/sponsoring program/office/department.
College Sponsorship
College sponsorship is defined as any one of the following: • The trip is organized on behalf of a College organization, including but not limited to: student organizations, religious groups, sport clubs, varsity athletic teams, civic engagement organizations, or academic or administrative departments. • The trip utilizes funds, other than financial aid funds, contributed from a College account, or money is held and disbursed through a College account (e.g., fellowships, grants, internships). • The trip is organized by a College faculty or staff member and is related to the responsibilities of the staff member’s office or to faculty or class research. • The trip is approved by the Office of Off-Campus Studies or is embedded within a College course, and academic credit is awarded.