Grinnell College

Information Technology Services

Graduating Senior Account Extension Policy

ACCOUNT-001

 

 

Issue Date:           November 1, 2004

Approval Date:    November 1, 2004       Approved by:    Bill Francis

Revision Date:                                            Revised by:      

 

 

Purpose:  This policy defines the rules for granting account extension to graduating seniors, including ninth semester education students.

 

Scope:  This policy is concerned with graduating seniors and ninth semester education program participants only.  For purposes of this policy, a May graduate is considered to be a student who completes all work related to the program of study in May of the calendar year, typically the second semester of the fourth year of study.  A December graduate is a student who completes all work related to the program of study during the first academic semester, or December of the calendar year, and who will not register for additional course work during the spring term.  For purposes of this policy, participation in the commencement exercise does not determine the term of graduation.

 

For purposes of account access, ninth semester education program participants are considered to be current students while enrolled in the ninth semester curriculum.

 

Policy:  All graduating seniors, except those enrolling in the ninth semester education program, will be granted an automatic six month extension of their active directory account upon completion of their program of study and graduation.  Graduating seniors who enroll in the ninth semester education program will receive an automatic six month account extension upon completing the ninth semester of study.  Graduating seniors and ninth semester enrollees who do not wish to have their account extended, that is, who do not wish to retain access to the services available through ITS upon completion of their program of study, can request immediate account termination using the ITS form "Graduating Senior Request for Immediate Removal of Computer Account Upon Graduation,” available on the ITS web site.

 

Automatic account extension will provide account access as follows:

 

May graduate	Account will automatically be extended through November 30 of the calendar year.  Account will be deactivated on December 1 of the calendar year following graduation, or at the earliest convenient work day after December 1.  The account will be removed from the system after the next post-December 1 backup.
December graduate	Account will automatically be extended through June 30 of the calendar year following graduation.  Account will be deactivated on July 1 of the calendar year, or at the earliest convenient work day after June 30.  The account will be removed from the system after the next post-June 30 backup.
Ninth-semester education program	First semester program participants will receive extensions as do December graduates.  Second semester participants will receive extensions as do May graduates.

 

There will be no extensions of a graduated senior’s account or ninth-semester program participant’s account beyond the six-month automatic extension. 

 

Individuals retaining account access through this policy are subject to the provisions of all applicable Grinnell College policies, including the Academic Computer Use Policy, state and Federal laws.  ITS reserves the right to terminate any and all accounts for cause.

 

Policy Administration:  The ITS Telecommunications and Internal Support Team (TIS) will be responsible for developing the procedures necessary to manage the account extensions.

 

Policy Enforcement:  The director of ITS is responsible for interpreting and enforcing this policy.