Burling Media Room and AV Center Circulation Policies

 

Basic Burling Media Room borrowing policies are included in the general borrowing policy pages for faculty, students, staff, visitors, and Grinnell residents.  Students may also consult pages 69-70 of the Grinnell College Student Handbook.

Loan Rules

All recordings may be used in the Burling Media Room or throughout Burling Library. You will find some videos housed on reserve in the AV Center. The online catalog will direct you to the appropriate location, or please stop by or call Randye Jones (3365), Burling Media Room supervisor, or Ralph Helt (3073), AV Center supervisor, for assistance in locating the audio or visual material you need. The following rules apply to items being checked out from either location:  

Faculty and Staff (excluding Music Faculty)

  • Audio Recordings-CDs and audio cassettes: circulate for four weeks.
  • Audio Recordings-Other ( LPs, reel-to-reel tapes) may not be checked out
  • Video Recordings may be checked out for classroom or private home use. Library-Use Only videos/DVDs may be checked out for a class or in preparation for a class. The Burling Media Room supervisor, a Circulation supervisor, or a Reference Librarian, or the AV Center staff may need to authorize check out. Videos and DVDs circulate for four weeks.  

 All faculty and staff must have their P-Card and may borrow up to the limits established for total numbers of libraries materials.  If the recordings are for classroom use, the Listening Room supervisor may make an exception to this rule.

Music Faculty

The loan rules are the same as above with the following exceptions:

Recordings-Other (see above for description) may be checked out without prior approval, but they must be checked out by the Listening Room supervisor, a Circulation supervisor, or a Reference Librarian. They are checked out for four weeks. All recordings should be procured in the Burling Media Room.

Students 

  • Recordings-CDs and audio cassettes may be checked out for one week. They are due back to the Burling Circulation Desk, Burling Media Room or AV Center by the location’s closing time. If a student is an authorized student assistant, s/he may check out recordings for the designated faculty member. Authorized students must have their own ID and the faculty member's ID or ID number to complete the transaction.
  • Recordings-Other (see above for description) may not be checked out (except for faculty by authorized student assistants).
  • Videos may be checked out for one week. They are due back to the Burling Circulation Desk, Burling Media Room or AV Center by the location’s closing time on the due date. If a student is an authorized student assistant, s/he may check out recordings for the designated faculty member. Authorized students must have their own ID and the faculty member's ID or ID number to complete the transaction. 

Students may have up to six recordings checked out at a time.  Recordings may be renewed once online, via telephone or in person if there are no restrictions on the item(s) or on the patron’s borrowing privileges.

Grinnell Residents and Visitors 

Local area residents may not check out Burling Media Room or AV Center recordings.  

Equipment

Four portable CD players are available for four-hour check out from the Burling Media Room. Headphones are also available but are restricted to use in the Burling Media Room.  Headsets for use outside the Listening Room are available at the Burling Circulation Desk.  For information about equipment in the AV Center, please call Ralph Helt, 3121, or go to the AV Center web site: http://www.grinnell.edu/offices/avcenter/.

Borrowing Instructions

 

A valid Grinnell College ID is required to check out materials from the Burling Media Room.

Borrowers are responsible for the full replacement cost of lost or damaged material, plus a $20 processing fee and a $10 service charge.

Borrowers may not charge admission when using videos or DVDs, nor may these materials be used for fundraising or other commercial purposes. 

All videos and DVDs in the collection are loaned to individual users for their private use or for educational use. They may not be used or shown as part of any public program without the approval of the copyright owner. The libraries may be able to assist you in seeking permission for this. 

A limited number of  videos were obtained with public performing rights--which allows for campus sponsored showings as long as no admission is charged.  The titles may be found by keyword searching the library catalog for "public performance rights."  Please see Randye Jones, Burling Media Room supervisor, to discuss public performances rights and limitations.

Faculty may grant staff and/or student assistants the authority to check out Burling Media Room or AV Center items.  However, they must arrange this in advance by completing the permission form and submitting it to the Burling Library Circulation Department.  For the protection of patrons, there are no exceptions made to this policy.  

Overdues & Bills - Students

 

The fine for overdue recordings is $2.00 per item per day. Overdue notices are sent via e-mail. After three overdue notices, a bill is sent. The bill covers the replacement cost of the item, plus a $20 processing fee and a $10 service charge. If the item is returned, the bill is reduced to the accumulated fines but does not exceed $20.

Burling Media Room staff are not notified when these notices are sent; they are sent automatically by the system. If there is a problem or you wish to dispute a charge, contact the Burling Media Room Supervisor directly as soon as possible.

Overdues & Bills - Faculty/Staff

Faculty are not charged fines for overdue materials.

However, after 24 months, if the item has not been returned or renewed, you will be charged a replacement cost for each item. See the Faculty and Staff Loan Policy for more information.

Holds

 

If a Burling Media Room recording is checked out or otherwise not available for loan (i.e., the recording is "In Process"), patrons may place a hold on the recording.  With this hold, the patron would be immediately notified when the recording has been returned, and the recording would be held for them in the Burling Media Room for 24 hours.  If the item is "In Process" or "On Order," it would be rush cataloged and processed for the patron's use, and the patron would be notified when the recording is ready.

Recalls

In cases where faculty, staff or students have a class-related need for a recording that has been checked out, they may contact the Burling Media Room supervisor and request that the recording be recalled.  The supervisor may then contact the patron who has the recording checked out to arrange its early return.  Where possible, the recording may be returned within 24 hours; however, circumstances may require a much longer timeframe.  Patrons who have class-related need for a recording are encouraged to make arrangements as far in advance as feasible.