Resources for Committees

Committee Index
Committee Lists

Elected & Appointed Committees Academic Year 2013-2014

Here is as complete a listing as possible of all the elected and appointed committees at the college for the academic year 2013-2014. The date in parentheses after some names indicates when a term of service is scheduled to end. Some committees include non-faculty members that are not listed.

Chair of the Faculty

  • Kamp, Kathy (2014)

Division Chairs

  • Roberts, Tyler--Humanities (2015)
  • Erickson, Karla--Social Studies (2015)
  • Cunningham, Charles--Science (2014)

Executive Council

  • Kamp, Kathy (2014)
  • Roberts, Tyler--Humanities (2015)
  • Simpson, Erik--At-Large (2015)
  • Queathem, Elizabeth--At-Large (2014)
  • Erickson, Karla--Social Studies (2015)
  • Cunningham, Charles--Science (2014)

Faculty Salary Committee

  • Roberts, Tyler (2015)
  • Kamp, Kathy (2014)
  • Erickson, Karla (2015)
  • Cunningham, Charles (2014)

Personnel Committee

  • Kamp, Kathy (2014)
  • Greene, Raquel--At-Large (2015)
  • Marzluff, Elaine--At-Large (2015)
  • Roberts, Tyler--Humanities (2014)
  • Shuman, Karen--Science (2015)
  • Willis, Eliza--Social Studies (2015)

Curriculum Committee

  • Kamp, Kathy (2014)
  • Hutchison, Paul--Social Studies (2015)
  • Rietz, Henry--Humanities (2015)
  • French, Christopher--Science (2014)

Faculty Organization Committee: 1 year term

  • Hutchison, Paul (Chair)
  • Knight, Cecilia (Chair Elect)
  • Cohn, Ed--Social Studies
  • Moisan, Philippe--Humanities
  • Rebelsky, Sam--Science

Personnel Appeals Board (new members elected each September)

  • Barlow, George (2014)
  • Nyden, Tammy (2015)
  • Praitis, Vida (2014)
  • Purcell, Sarah (2014)
  • Rebelsky, Sam (2015)
  • Trish, Barb (2015)

STANDING COMMITTEES OF THE FACULTY TO BE ELECTED BY THE FACULTY (RECOMMENDATIONS BY FOC)

Admissions and Financial Aid: 3 year term, 3 members, 1 from each division

  • Lyons, Leslie--Science (2016)
  • Mutti, Jack--Social Studies (2014)
  • Thomas, Justin--Humanities (2015)

Committee on Academic Standing: 3 year term, 4 faculty, 3 of 4 willing to serve on honesty subcommittee

  • Bentley-Condit, Vicki (2014)
  • Herold, Kelly (2015)
  • Marzluff, Elaine (2015)
  • Walker, Henry (2014)  (Chair of Academic Honesty subcommittee)

Committee for the Support of Faculty Scholarship: 4 faculty, 3 year term, 1 from each division

  • Brown, Jackie--Science (2015)
  • Fyffe, Richard--At large (2014)
  • Montgomery, Mark--Social Studies (2014)
  • Ireland, Susan--Humanities (2016)

Instructional Support Committee: 2 year term, 2 faculty from each division

  • Neisser, Joe--Humanities (2015)
  • Engel, Kevin--Science (2014) -- Chair
  • Sala, Gemma--Social Studies (2015)
  • Hansen, Cynthia--Social Studies (2014)
  • Johnson, Lakesia--Humanities (2014)
  • Rebelsky, Sam--Science (2015) 

Physical Education Committee: 1 year term, 2 faculty

  • Marzluff, Elaine (Chair)
  • Benning, Heather
  • Thomas, Justin
  • Hamilton, Andy
  • Wallace, Greg

Public Events: 3 year term with a firm commitment

  • Cook, Scott (2015)
  • Rommereim, John (2014)
  • Miller, Celeste (2016)

Senior Faculty Status: 1 SFS, 3 professors, 1 from each division, 1 year term

  • Campbell, David--Science
  • Andelson, Jon--Social Studies
  • Grey, Robert--SFS
  • Schrift, Alan--Humanities

Teacher Education: 1 year term, 3 faculty, 1 from each division

  • Moisan, Claire--Humanities 
  • Guenther, Michael--Social Studies
  • Graham, Andrew--Science

College Marshal

  • Phillips, Ed (2015)

COMMITTEES APPOINTED BY FOC

ACM Minority Concerns

  • Chan, Stella (2015)
  • Lacson, Albert (2014)

Campus Space Committee

  • Chamberland, Marc (2015)
  • Hollibaugh, Tim (2014)

Campus Apparel Committee: 1 year term, 2 faculty (1 from Physical Education)

  • Freeman, Evelyn
  • Mercado, Angelo

Campus Emergency Response Advisory Committee: 2 year term

  • Eckhart, Vince
  • Silva, Pablo

Campus Parking Advisory Committee: 1 year term; 1 faculty

  • Gibson, Janet

Committee on Assessment: 2 year term

  • Ketter, Jean (2015)
  • Olson, Chris (2014)
  • Schimmel, Mariko Shigeta (2015)
  • Wohlwend, Helyn (2015)--Writing Lab Representative
  • Jones, Phil (2014)--Library Representative

Convocation: 3 year term, 3 faculty, 1 from each division

  • Meehan, Johanna--Humanities (2016)
  • Gibel Mevorach, Katya—Social Studies (2014)
  • Weinman, Jerod--Science (2015)

Cultural Film: 1 year term, 3 faculty

  • Cha Jee-Weon
  • Gueneli, Berna
  • Qintero, Craig -- Chair

Dining Services Committee

  • Bonath, Gail

Eating Disorder Task Force: 1 year term

  • Scott, Kesho

Eco-Campus Committee: 3-5 faculty, 2 year term

  • Caradec, Gwenola (2015)
  • Eckhart, Vince (2014)
  • Whittaker, John (2014)
  • Jakubiak, Cori (2015)

Faulconer Gallery Advisory Committee: 3 year term

  • Andelson, Jon
  • Anger, Jenny
  • Kluber, Matthew
  • Rebelsky, Sam

Harm Reduction Committee: 1-2 year term, 2 faculty

  • Fennell, John (2014)
  • Ralston, Chris (2015)

Health Professions Advisory Committee: 1 year term

  • Hinsa-Leasure, Shannon (Co-chair) 
  • Sieck, Steve (Co-chair)
  • DeRidder, Ben
  • Ralston, Chris
  • Swartz, Jim
  • Tapias, Maria
  • Weinman, Jerod
  • Wickramasekara, Sujeev

Information, Technology, Assessment, and Planning: 2 year term

  • Davis, Janet (2015)
  • Engel, Kevin (2014)

MICA (Mid Iowa Community Action): 1 faculty, 2 year term

  • Hunter, Christopher (2014)

OCS (Off Campus Study): 1 year term, 1 from each division, 1 from a language department, 1 each with GIL & GIW experience

  • Byrd, Vance--Humanities
  • Delmenico, Lesley--Humanities (GIL)
  • Minelli, Martin--Science
  • Ferguson, William--Social Studies (GIW)
  • Cummins, Monessa--Humanities
  • Guenther, Michael--Social Studies
  • Bright, Richard
  • Chase, Cheryl
  • Larson, Jonathan
  • Tapias, Maria--Chair

Open Internship Grant Selection: 2 year term

  • Kempton, Eliza (2015)
  • Valentin, Carmen (2014)

Scholarship Selection Committee: 2 year term

  • Arner, Tim (2015)
  • Ellis, Ann (2014)
  • Hinsa Leasure, Shannon (2015; inactive 2013-14)
  • Hurley, Erin (2014)
  • Mileti, Joe (2015)
  • Moisan, Claire (2014)
  • Stroup, Caleb (2015)

Stonewall Resource Center (Jennifer Krohn, contact): 1 year term

  • Lyon, Vanessa

Student Life: 2 year term, 2 faculty

  • Mohan, Joan (2015)
  • Mahlab, Minna (2014)

Tutorial and Advising: 3 faculty, 1 from each division, + 1 from Writing Lab, + 1 from Library, 3 year term

  • Tapias, Chair--Chair
  • Benning, Heather--Social Studies (2015)
  • Quintero, Craig—Humanities (2014)
  • Sharpe, Lee—Science (2016)
  • Carl, Janet --Writing Lab Representative (2015)
  • Bauder, Julia--Library Representative (2016)
  • Stern, Joyce--Academic Advising Representative

Wellness: 1-2 year term, 3 faculty

  • Kaufman, Andrew
  • Sinnett, Laura
  • Tjossem, Paul

COMMITTEES APPOINTED BY THE PRESIDENT 2013-14

Admission Board: 3 year term, 1 from each division

  • Gibel Mevorach, Katya -- Social Studies (2015)
  • Gregg-Jolly, Leslie -- Science (2014)
  • Herold, Kelly -- Humanities (2016)

Benefits Committee: 3 year term

  • Montgomery, Mark (2016)
  • Greg Wallace (2015)
  • Sieck, Steve (2014)
  • Gilbreaith, Jennifer
  • Baumgartner, Nancy
  • Peterson, Doug
  • Briscoe, Steve
  • Lovig, Kristin
  • Jacobsen, Jen
  • Mulholland, Jim

College Hearing Board: 1 year term

  • Freeman, Will 
  • Kluber, Matthew 

Council on Diversity and Inclusion: 2 year term

  • Erickson, Karla (2014)
  • Levandoski, Mark (2015)

Grinnell College Young Innovator for Social Justice Prize Advisory Committee: 2–3 faculty, three-year term

  • Powell, Tinker (2015)
  • Yoose, Becky (2015)

Institutional Animal Care and Use

  • Knight, Cecilia (2016)
  • Lindgren, Clark (2016)
  • Trimmer, Elizabeth (2015) -- Chair
  • Queathem, Elizabeth (2015)
  • Krohn, Jennifer

Institutional Biosafety Committee: 3 year term

  • DeRidder, Ben (2016) -- Chair
  • Levandoski, Mark (2014)
  • Rempel-Clower, Nancy (2015)
  • Sandquist, Josh (2016)

Institutional Review Board (IRB): 5 faculty, 2 year term (start June 1)

  • Jonkman, Jeff (2015) -- Chair 
  • Whittaker, John (2016)
  • Trish, Barbara (2016)
  • Bentley-Condit, Vicki (2014)

 Judicial Council

  • Hurley, Erin (2014)

Parliamentarian Office

  • Moyer, Wayne (Parliamentarian)
  • Purcell, Sarah (Alternate)
Committee Descriptions

This page describes campus committees with faculty representation (and other faculty service appointments)—particularly ones for which the FOC helps to identify members.  In most cases documentation governing or guiding these committees exists elsewhere.  FOC encourages you to suggest or submit information about other committees that could or should be listed on this page.

Please note a few guiding principles intended to maintain the size, efficiency, and effectiveness of all committees:

1. Committee sizes should be kept to the minimum needed for the specified task, but committees are encouraged to consult with relevant faculty and administrators and/or to invite them to attend committee meetings in order to ensure that a wide range of expertise is available and multiple viewpoints can be expressed. To facilitate this, meeting dates and agendas should be posted publically. Individuals interested in attending a committee meeting should contact the committee chair. Committee meetings which will deal with confidential matters are an exception.

2. Existing committees should be used to perform new tasks, when possible. Thus, the Curriculum Committee would be the committee to deal with all curricular issues, rather than separate committees being formed to handle special courses such as tutorials or capstones. Similarly, when feasible, existing committees would be the core group for grant proposals coordinated by the administration.

3. To form a new faculty committee or to include faculty on a committee, permission must be obtained from the Dean of the College acting in consultation with the Chair of the Faculty Organization Committee. When new committees are formed, the chair of the Faculty Organization Committee should be provided with a written description of the committee name, membership, and duties to allow more efficient tracking of committees.

4. When a new committee is formed, an expiration date will normally be specified. The date can be extended, but a conscious decision must be made to do so. Standing Committees are the exception; these are permanent committees and changes in these committees must be voted upon by the faculty.

5. Committees are encouraged to utilize secretarial support when this would facilitate the efficient completion of their duties.

6. Only actions involving Standing Committees of the Faculty need be voted on by the entire faculty. Descriptions of Standing Committees will be published in the Faculty Handbook. Descriptions of other committees will be maintained on a web page.

ACM Committee on Minority Concerns

The Associated Colleges of the Midwest (ACM) Committee on Minority Concerns has been constituted so that the consortium can assist individual campuses in their efforts to provide a supportive environment for individuals from groups underrepresented in higher education. The Committee will recommend consortial initiatives with clearly stated rationale and objectives that assist member campuses in providing an environment and climate to attract and retain domestic ethnic minority students, faculty, and staff.
          The Committee shall regularly (a) review practices of member campuses addressed to student, faculty and staff recruitment and retention, (b) monitor ways in which the curricula of member campuses can address issues related to minority concerns; and (c) identify successful practices across the nation that nurture professional development of members of underrepresented groups in higher education. The Committee should identify both pressing issues and best practices in all three areas and make recommendations for consortial initiatives to the Advisory Board of Deans. The Board of Directors and Advisory Board will determine which projects to pursue and, from time to time, may ask the Committee to coordinate particular initiatives.
          The Committee will meet two times each year.

Admissions and Student Financial Aid Committee (standing committee)

Charge: This committee shall assist the President of the College and faculty in the determination of admission policy and of scholarship, student loan, and student employment policy. The Vice President for Academic Affairs and Dean of the College or his or her representative shall serve as chair. Further details are available in Section IV: Standing Committees of the Faculty in the Faculty Handbook. 
          Membership: The Dean of the College (chair); Chair of the faculty; three elected faculty members; three students selected by the SGA; the Director of Admission (secretary); the Director of Student Financial Aid; and the Dean of Admission and Financial Aid. Three year staggered terms are recommended for the faculty members.

Admissions Board

This board shall decide all special cases in the area of student admission (i.e., all cases within its discretion as provided by the admissions policy).  The Admission Board at its discretion may review all applications for admission.  The board consists of the Dean of Admission and Financial Aid and three faculty members appointed by the President.  The faculty members will be appointed, one from each division, to staggered three-year terms.

Benefits Committee

This committee is charged with reviewing the College’s benefits program to ensure competitiveness with our peers and cost effectiveness.  This committee makes recommendations for benefits changes to the Director of Human Resources and the President.  The committee will assist the Director of Human Resources in reviewing comments from the campus community, drafting policy, updating policy, and communicating changes.  Members also provide input on communication materials and events that help educate the campus community about the various benefit programs the college offers its employees.  The committee includes three faculty members appointed to staggered three-year terms.

Campus Advisory Committee on Environmental Concerns (EcoCampus Committee)

Purpose: The Campus Advisory Committee on Environmental Concerns (EcoCampus) meets on a regular basis to address campus environmental issues. The committee was developed to:

  • Provide a central voice for environmental concerns;
  • Ensure consideration of environmental issues by all parts of the college;
  • Publicize environmental problems and progress;
  • Research specific environmental issues and propose solutions to the college.

Membership: EcoCampus consists of faculty, staff and students as follows:

  • Faculty Membership: Four faculty, including one from each division, appointed by FOC and approved by the faculty. Members will serve 2-year terms with staggered appointments.
  • Staff: 4 administrative and/or support staff.
  • Students: 4 students.

Campus Emergency Response Advisory Committee

The Campus Emergency Response Advisory Committee discusses issues of campus emergency preparedness and advises the Director of Campus Safety and Security. It is made up of faculty, staff, and students from the campus. Two faculty members are chosen by FOC for two-year terms; one faculty member should be from the Science Division. The committee meets once a month during the academic year.

Campus Parking Advisory Committee

This committee, which typically meets monthly during the academic year, advises the Director of Campus Safety and Security, and recommends regulations that govern the control of vehicular and pedestrian traffic, the use of parking lots, and the application for and issuance and use of parking permits. In addition to the Director of Campus Safety and Security and the Parking Coordinator (both from the Campus Safety and Security Office) and a member of the Grinnell Police Department, there are five members who serve a one-year term: one student from SGA, one student from the student body at large, one faculty member, one member from Staff Council and one staff member from the campus at large.

Campus Space Committee

The Campus Space Committee is an advisory committee that makes recommendations about the allocation and use of existing spaces; addresses current needs for offices, classrooms, and other kinds of spaces; reviews teaching spaces for upgrades of furniture, technology and other elements; and considers proposals pertaining to the use of space, and to modifications to buildings and structures that affect the occupants. Membership: staff, faculty and students. Two faculty members serve staggered two-year terms and should not be from the same division.

College Apparel Purchasing Policy Committee

The College supports efforts to end unjust working conditions and is concerned about apparel that has been manufactured under so called “sweatshop” conditions.  Because of that concern, the College Apparel Purchasing Policy Committee was formed.  The Committee meets at least once a year and reviews the current Apparel Purchasing Policy and reminds the campus to consult the committee when considering large apparel purchases on behalf of the College.  Also, if a vendor currently doing business with the College is accused of engaging in unfair labor practices, the Committee will review the case and make recommendations.   The Committee is chaired by the Vice-President for College Services and includes the Bookstore manager, one Physical Education faculty member and one other faculty member nominated by the Faculty Organization Committee, and up to three students nominated by SGA.
          More info at Grinnell College Apparel Purchasing Policy (pdf).

College Hearing Board

The College Hearing Board, appointed by the President of the College, is a fact-finding board consisting of a rotating panel of College administrators, faculty, and students trained in student conduct procedures that typically hears cases that might result in possible suspension or dismissal from the College. The College Hearing Board has primary jurisdiction over the following types of matters, which are infractions of College policy:

  1. Any matter in which a student violates the rights of a student, faculty, or community member or College guest;
  2. Any matter in which a student has harassed or injured any College community member or, by other conduct, has interrupted or interfered with any College program or facility;
  3. Any matter of assault, sexual misconduct, hate crimes/bias-motivated incidents, or theft as defined by Iowa law or College policy;
  4. Any matter that might result in the suspension or dismissal of a student;
  5. Any matter the President of the College or the Vice-President for Student Affairs (or designee) deems is best heard by this body.

College Marshal

The College Marshal is nominated by the Faculty Organization Committee and elected by the faculty to a three-year term, and is responsible for literally marshaling the College at Commencement, as well as other formal occasions such as the inauguration of a new president. The College Marshal leads the faculty in procession, guides the ceremony by announcing each of its various parts, and performs other specific duties. The Marshal has a formal responsibility for bringing Commencement off successfully, as well as an informal responsibility to suggest changes in the conduct of Commencement when changes seem appropriate.

Committee on Academic Standing (CAS) (standing committee)

Charge: This Committee shall be concerned with the application of the academic rules of the College to individual students with respect to probation, dismissal, eligibility for extracurricular activities, allegations of dishonesty in academic work, class attendance, and other related matters. The Vice President for Academic Affairs and Dean of the College or his or her designated representative shall serve as chair. Further information about the duties are available in Section IV: Standing Committees of the Faculty in the Faculty Handbook. 
          Membership: Dean of the College or a designated representative (chair), Chair of the Faculty, four elected faculty members, Dean of Student Affairs, Director of Academic Advising, and Registrar or a designated representative (Secretary).

Committee on Assessment

Committee Purpose:  To facilitate assessment of student learning at Grinnell College and to build assessment into the campus culture.  This committee will, among other things, encourage and assist departments, promote campus conversation, develop resources, review college strategy, and advise on matters related to assessment.

Membership: One faculty member from each division in staggered two year terms, a member of the Library faculty appointed by the Librarian of the College, and a member of the Writing Lab faculty appointed by the Director of Academic Support for Writing and Speaking.

Committee for the Support of Faculty Scholarship (CSFS) (standing committee)

Membership: the Dean of the College (chair) and four elected faculty members, including one from each division. Members will be elected for staggered three-year terms. Duties:

  • To provide broad oversight of support for faculty scholarship and make recommendations to the college about policy concerning support for faculty scholarship.
  • To review applications for internal grants to support scholarship by faculty members and make recommendations about the allocation of support.
  • To review applications for sabbatical leaves, Harris leaves, senior faculty leaves, and other non-sabbatical research leaves being supported by college funds and make recommendations to the appropriate administrators.

Committee on Student Life

Purpose: To maintain and improve the quality of community life at Grinnell College, to enhance community cohesiveness, and to increase student awareness of and participation in the college's decision-making process. (Full charge is found in the Student Handbook.) 
          Membership: 6 students appointed by SGA, 2 faculty members elected by the faculty, Vice President and Dean of Student Affairs, Associate Dean of Student Affairs, Assistant Dean of Student Affairs, a custodian from the residence halls, and the Facilities Management director.

Convocation Committee

Charge: By faculty legislation, Convocations (presentations of outstanding intellectual or cultural interest and held on Wednesday at noon) are managed by a faculty committee and administered by the Dean's Office. 
          Membership: 3 faculty, 1 from each division, three year term which is staggered; Associate Dean ex officio; a faculty member serves as chair of the committee. Faculty members should have some experience in planning major academic programs on campus. 
          Workload: The committee plans the convocation program for the subsequent year. The committee issues the call for convocation proposals, works with campus individuals or groups to plan proposals, may propose convocation ideas or themes on its own, plans the budget for following academic year, selects a balanced program of ideally twelve convocation events, and works with the Office of Communication and Events to plan events. This typically requires at least two meetings, supplemented by email and phone conversations, with the heaviest workload in the fall semester.

Council on Diversity and Inclusion

The Council will provide strategic recommendations to the President on how to develop and sustain an inclusive and diverse campus community.  Also, the Council will monitor the effectiveness of the College’s inclusion practices and diversity initiatives and review or update policies as needed.

Cultural Film Committee

Charge: The committee members collectively determine the selection of movies to be shown. The chair is responsible for: ordering the movies, tracking their arrival on campus and proper showing; coordinating the publicity of the series (collecting/writing blurbs and sending/distributing them on campus); managing the Series' budget; writing the final report (on the year's activities and budget) and the budget proposal for the following year. 
          Membership: 3 faculty members and a student member. 
          Workload: Meeting times - usually three times a semester, active email exchange during the semester and writing some movie blurbs. Chair - variable but averages 2 ½ hours a week (more when planning the series and ordering, less when only tracking the arrival of movies and insuring publicity).

Curriculum Committee (standing committee)

Charge: This committee shall have immediate oversight of the educational program of the College. It shall consider primarily concentrations, departmental majors, departmental curricula, and the organization of general education at the college. Further information is available in Section IV: Standing Committees of the Faculty in the Faculty Handbook. 
          Membership: Dean of the College or a designated representative (chair), three elected members of the faculty, four elected students, the Chair of the Faculty, and the Registrar. The elected faculty members shall be elected, one from each of the three divisions, at the annual election of divisional officers. The four students shall be elected by the Student curriculum council and shall consist of its chair and a representative for each of the three divisions.  

Dining Services Committee

Charge: The committee serves as an advisor to the Department of Dining Services and is composed primarily of staff and students. It is described on pp. 28-29 of the 2006-2007 Student Handbook. 
          Membership: One faculty member.

Eating Disorder Task Force

1 year term, 2 faculty members recommended by FOC and approved by the faculty 
          The Eating Disorder Task Force is a group of students, faculty and staff (including Health Services and Dining Services) who review student handbook policy in the area of Eating Disorders, raises awareness of the issue on campus, and facilitates programming for our college population as well as sub-groups (student-athletes, students concerned about a friend, faculty concerned about students, etc.) chaired by Wellness Coordinator. Meets as needed, 2-3 times per semester. One faculty member in the department of Theatre and Dance and one faculty member from the Department of Physical Education preferred.

Executive Council (standing committee)

Charge: The Executive Council shall deal with such administrative and educational matters as the President of the College wishes to put before it and may bring administrative and educational questions to the attention of the president. It shall act as a board of review for such problems as are brought to it by the Vice President for Academic Affairs and Dean of the College from the Committee on Academic Standing; it may request that committee to submit a report on any questions under consideration and to make studies of specific problems. The Executive Council may bring matters of educational policy to the attention of the faculty. Further information is available in Section IV: The Standing Committees of the Faculty. 
          Membership: President of College (non-voting, chair), Vice President for Academic Affairs and Dean of the College (non-voting), Chair of the Faculty, Chairs of the three divisions of the college, and two Members-at-Large elected by the faculty. The Council shall elect its own secretary. (In the President's absence, the Vice President for Academic Affairs and Dean of the College, after the latter, the Chair of the Faculty, shall act as Chair of the Executive Council.) 

Faculty Organization Committee (FOC) (standing committee)

Charge: To conduct the elections of the Chair of the Faculty, the Faculty Organization Committee, the Members-at-Large of the Executive Council and of the Faculty Personnel Committee. To nominate annually to the faculty the chair and members of all standing committees, except the Executive Council, the Faculty Personnel Committee, and the Faculty Organization Committee, unless the position of chair or membership of a committee is designated by office or by another method of selection. To nominate to the faculty a professor to serve as College Marshal for a term of three years. To make recommendations to the faculty on matters concerning faculty organization. Further details are available in Section IV: Standing Committees of the Faculty in the Faculty Handbook. 
          Membership:  A chair elected by the faculty, the chair-elect elected by the faculty, and one representative elected from each of the three divisions.  Elections shall be held annually for all positions, except the chair, who shall automatically assume office after one year of service as chair-elect.  (Any voting member of the faculty is eligible for election as member or chair-elect of the committee. )

Faculty Personnel Committee (standing committee)

Charge: The committee shall advise the President of the College on changes in rank and tenure of faculty members. 
          Membership: The Personnel Committee will be composed of the President of the College (non-voting, chair), the Vice President for Academic Affairs and  Dean of College (non-voting), the Chair of the Faculty, one representative elected from each of the three divisions, and two members elected at-large by the faculty. All elected members of the committee must be tenured or at the rank of Associate Professor with four years of service to the College. Members will be elected for staggered two-year terms and may be re-elected once. For this purpose a part of a term which is an academic year or longer shall count as a full term.

Faculty Salary Committee (standing committee)

Charge: The committee shall make recommendations concerning faculty salaries.  For current faculty members who are expected to return the following year, salary recommendations are made by the Committee to the President and the Dean of the College.  The Committee does not make recommendations on salaries to be paid to new appointees. 
          Membership: Membership on the Faculty Salary Committee shall consist of the Chair of the Faculty and the three divisional chairs. The Chair of the Faculty shall serve as chair of the committee.  

Faulconer Gallery Advisory Committee

The Faulconer Gallery Advisory Committee reviews the content of the College's art collection and advises the gallery director, particularly in matters of acquisition and deaccession as described in the Faulconer Gallery Collection Management Policy. The FGAC assists in shaping the collection and its uses across campus, and contributes to transparency by increasing awareness of the permanent collection on campus. The members of FGAC include faculty, staff, and students. Faculty and students serve three-year terms.

Harm Reduction Committee

1-2 years, 2 faculty needed 
          Harm Reduction refers to Grinnell College's stand on alcohol use, which promotes learning to use alcohol safely and responsibly, which is both appropriate in a self-governance model and also allows administration and staff to respond to incidents with care and concern (as opposed to prohibiting it outright and responding with punishment). Committee (students, faculty, and staff) will review and make recommendations for policy concerning faculty and staff as well as students, and in odd-numbered years conducts the biennial review for compliance with the Drug-Free Schools and Communities Act. Committee also participates in review of grant applications for alcohol education, makes recommendations for programming, and serves as a forum to continue the conversation regarding the drug and alcohol culture of Grinnell College. Co-chaired by the Wellness Coordinator and the SGA VP for Student Life. Meets monthly. No qualifications needed, just an interest in lively discussion concerning alcohol and drug use, abuse, education, and consequences.

Health Professions Advisory Committee (HPAC)

Charge: The Health Professions Advisory Committee (HPAC) coordinates activities involving the preparation for careers in the health professions, and its members serve as advisors for students who are planning a career in one of the health care fields. The committee also gathers information for the evaluation of students, and is responsible for the preparation of committee letters of recommendation. 
          Membership: The HPAC consists of 9 faculty members, mostly from the science division with a typical distribution of 2-3 from chemistry, 2-3 from biology, and 1 each from computer science, math, psychology, and physics. Additional membership from the divisions of Humanities and Social Sciences is welcome and encouraged. 
          Workload: HPAC meets 2 to 3 times per year to distribute letter writing workload. Individual members are specifically charged to write 1 to 3 letters and be a secondary reader on 1 to 3 additional letters. Other duties include advising students interested in pre-health professional fields. 

Information Technology Assessment & Planning Committee (ITAP)

Information Technology Assessment & Planning Committee (ITAP) is an advisory committee that makes recommendations regarding campus information technology initiatives. The committee, chaired by the Director of ITS, guides and advises the Director in setting departmental priorities. The ITS Director develops and maintains a long-term Information Technology Plan for the College with considerable participation from the committee, which meets at least twice a semester. Membership: staff, faculty and students. The two faculty members, preferably one from the Instructional Support Committee and one from the Computer Science Department, serve staggered two-year terms.

Institutional Animal Care and Use Committee (IACUC)

Charge: The IACUC is charged with reviewing research proposals involving non-human animal subjects by faculty, staff and students. The review is for the purpose of ascertaining that the research project will be conducted in an ethical manner and that the proposed treatment of subjects does not violate federal laws. In addition, the IACUC is charged with the inspection of animal care facilities at the College. This inspection will include all sites where animals are housed or used as well as food and bedding storage areas. The inspection is to be conducted by either the full committee, or a subcommittee of at least two members, one of whom is a veterinarian. 
          Membership: The committee must have at least five members (three faculty), including one veterinarian, at least one faculty member with experience in laboratory animal science, at least one faculty member who does not practice animal research, and one member not affiliated with the institution. Members are nominated for two-year terms by the Faculty Organization Committee (FOC) and then approved by the President. One faculty member is nominated by the FOC to serve as chair. The nomination is approved by the President.

Institutional Biosafety Committee (IBC)

The IBC shall develop, maintain and advertise college procedures for safely transporting, handling and disposing of biohazards.  In this capacity the IBC shall review all proposals for research/courses involving the use of biohazards to assure compliance with the NIH Guidelines For Research Involving Recombinant DNA Molecules and the CDC/NIH Biosafety in Microbiological and Biomedical Laboratories. The IBC also develops and maintains emergency plans for biohazards.
          The IBC shall be comprised of no fewer than five members who collectively have experience and expertise in recombinant DNA technology and infectious agents, and the capability to assess the safety of such activities and any potential risk to public health or the environment. In concurrence with the NIH guidelines, at least two members of the committee shall not be affiliated with Grinnell College and shall represent the interest of the community area with respect to the health and protection of the environment. One member of the committee shall represent the laboratory technical staff. Any faculty and staff members are nominated for two-year terms by the FOC and then approved by the President of the College. One faculty member is nominated by the FOC to serve as chair, pending final approval by the President.

Institutional Review Board (IRB)

Charge: The IRB is charged with reviewing research proposals involving human participants by faculty, staff and students. The review is for the purpose of ascertaining that the research project will be conducted in an ethical manner and that the proposed treatment of participants does not violate federal laws. 
          Membership: The board is to consist of five members, including four members of the faculty and one community representative not affiliated with the college.  Faculty members are nominated for two-year terms by the Faculty Organization Committee (FOC) and then approved by the President. One faculty member is nominated by the FOC to serve as chair. The nomination is approved by the President.

Instructional Support Committee (ISC) (standing committee)

Charge: This committee will be responsible for encouraging teaching initiatives and ensuring the auxiliary support necessary for the successful completion of pedagogical objectives. Duties:

  • To support the development of teaching initiatives through the dispersing of curricular development funds available through the operating budget or, when applicable, special grants.
  • To raise issues of immediate concern and participate in long-range planning regarding the development and maintenance of facilities and services to support teaching, including those provided by the libraries, bookstore, audio-visual center, and computer center.
  • To assist in the development and review of policies regarding the use of computer software and hardware, the internet, and the libraries.
  • To initiate and participate in reviews of the instructional support facilities and services.

          Membership: Six elected faculty members (two from each division). The faculty terms are for two years. It is recommended that the terms be staggered. The Dean of the College or a designated Associate Dean, the Librarian of the College, and the Director of Computer Services shall be non-voting, ex-officio members. The committee will invite representatives from the bookstore, audio-visual department, the faculty secretaries and other constituencies of the college to attend, when relevant issues are being discussed. Two students, one elected by the Student Government Organization and the other by the Student Academic Computing Committee will be invited to attend meetings, when appropriate. The chair of the committee shall be a faculty member chosen at an organizational meeting to be called in the spring semester after the elections to committees for the next year. 

Judicial Council

The Judicial Council (JudCo) is a fact-finding board that makes recommendations to the Dean of Student Affairs regarding violations of residence hall rules, college regulations listed in the Student Handbook, college policies, and any student's rights occurring on campus or in college-owned housing. Judicial Council jurisdiction also extends to violations of election guidelines or improper election conduct. 
          Membership: one faculty member and 4 students appointed by the SGA. An SGA observer and a designated student affairs dean are present but have no vote in the proceedings. The dean acts as an adviser to the council. 

Mid Iowa Community Action (MICA) Board

Charge: The College holds a seat on the Board of MICA which is an agency in the War on Poverty. This body coordinates various social services for Mid Iowa including Second Mile. 
          Workload: Board meetings are once a month in Marshalltown. You will also have the opportunity to become more deeply involved if you like. 
          Membership: One faculty member appointed for a 2 year term - The current appointee should always be given the opportunity to continue to serve because they can become quite involved (such as serving as a delegate to a national agency or being elected chair of the board).

Off Campus Study Board (OCS)

Charge: To recommend operational guidelines for the curricular programs of the Off-Campus Study office and to advise the OCS Director and the Coordinator of Special Off-Campus Study Programs on implementation of those guidelines. The Board reviews applications from Grinnell faculty members to teach on College-operated programs and recommends appointees to the Dean. In making faculty selections, the Board may consult with others who have taught on the GIL and GIW programs to discuss the appropriateness of proposed courses for the program sites and the fit between those courses and other elements of the programs. The Board also reviews applications for off-campus study when students have marginal qualifications or questionable rationales, propose year-long program options, or request to attend alternative programs not on the College's pre-approved list. The Board advises the Director when questions arise as to the appropriateness of students' proposed courses for receiving Grinnell College credits. The Board may undertake initiatives to enhance the College's OCS programs, assess their impact on students' educations, and improve linkages between on-campus and off-campus studies. 
          Membership: Consists of six faculty members appointed by FOC, including at least one representative from each division, and five ex officio members. At least one member should be from a language department. At least one member should be someone who has taught on or been selected to teach on the Grinnell-in-London program and another should be someone who has taught on or been selected to teach on Grinnell-in-Washington. An Associate Dean chairs the Board. Other ex officio members include the Director of the Center for International Studies, the Registrar, the OCS Director, and the Coordinator of Special Off-Campus Study Programs. Normally, OCS Board members should be willing to serve two successive one-year terms. 
          Workload: The Board meets approximately bi-weekly throughout the year. In September and October, the Board reviews faculty applications to teach on College-operated programs, make final faculty selections, and deal with policy questions and long-range planning for College-operated programs. In November and December, the Board considers issues such as program evaluation, off-campus study educational goals and assessment, and integrating off-campus and on-campus studies. The Board may meet more frequently at the beginning of the winter/spring semester to deliberate on students' OCS applications requiring special scrutiny. The OCS application deadline is around the same time each year, in late January or early February, and students typically receive announcements of the action on their applications by March 1. The Board meets late in the spring semester to consider possible revisions to application procedures and operational guidelines, consider possible additions or deletions of programs from the College's pre-approved list, and pursue other initiatives.  

Open Internship Grant Selection Committee

The committee is responsible for reviewing summer internship funding applications from students pursuing career-related internships and/or research experience internships at institutions or organizations outside of Grinnell. A faculty perspective provides insight into the competitiveness and quality of each application, especially when students apply for academic research internships. The committee members review and rank the applications (which include a resume, transcript, answers to three short essay questions, two recommendation forms from other Grinnell faculty, a proposed budget, and a confirmation form from the research/ internship supervisor). The work of the committee takes place over about two weeks in April of each year.
          Membership: Faculty: Two faculty, one from the Science Division and one from Humanities or Social Studies, are appointed by the faculty. Members serve 2-year terms which are staggered; Staff: Two administrative and/or support staff; Students: One senior student, preferably from SGA; and the Career Development Office Internship Coordinator serves as a non-voting facilitator of the committee.

Physical Education Committee (Standing Committee)

Charge: To represent the college in its athletic relations with the Midwest Collegiate Athletic Conference. To recommend to the faculty, upon the advice of the Director of Intercollegiate Athletics, the schedules of athletic activities. To make recommendations concerning intercollegiate, intramural, and physical education policies and programs, including use of the Physical Education Complex, to the appropriate body. To certify to the proper authorities those students who are eligible for conference participation. To make Honor G awards. 
          Membership: Chair of the Physical Education department; Director of Athletics (non-voting consultant if not already a member of the committee); two elected faculty members from outside the Department of Physical Education; and two students, selected by the SGA. The Faculty Organization Committee shall nominate, and faculty shall elect one of the elected faculty members as the college's faculty representative to the Midwest Collegiate Athletic conference. This person will chair the committee.

Public Events Committee (standing committee)

Charge: To plan, schedule, and contract for a series of major cultural events for the following year, using such funds as are budgeted to the committee. To oversee and sponsor in the current year the series of major cultural events planned by the previous year's committee. The chair of the committee also sits on the Calendar Scheduling Committee. 
          Membership: Three faculty members elected to staggered 3 year terms (the first year you help with everything, the second year you arrange events for the following year, the third year you oversee and sponsor events); three students, including the Social Coordinator and two at-large members appointed by the Student Government Association; and the Activities Counselor. 
          Workload: Substantial. 

Scholarship Selection Committee

Membership: Six faculty (two from each division, appointed by the Faculty Organization Committee). The terms are for two years and are staggered to assure carry-over. When there are special needs for particular expertise, the scholarship committee may ask that faculty members outside the committee join them on a temporary basis. Duties:

  • To recommend recipients of a selected list of scholarships/awards to the appropriate organizations or administrators, in accordance with the procedures and selection criteria of each award.
  • To meet with representatives of organizations sponsoring scholarships/awards, when appropriate.

          Members of the Scholarship Selection Committee will have an overview of the various scholarships available to students, and thus be better able to evaluate students for individual scholarships. The selection process for some scholarships/awards may require the full committee; others may only require several members of the committee. When there are special needs for particular expertise, the scholarship committee may ask that faculty members outside the committee join them on a temporary basis (for example, language expertise for the Fulbright Award). 
          Because the allocation of some scholarships/awards requires special knowledge, not all scholarships/awards will be placed under the jurisdiction of this committee. For example, the Grinnell-Nanjing, Marshall and Rhodes, and Obermiller Scholarship Committees are separately constituted. 
          The following current Scholarships/Awards will be administered by the "Scholarship Selection Committee." As additional scholarships or awards are established, they may be added to the list, if this is deemed appropriate by the committee.

  • ACM Minority Students and Academic Careers
  • Beinecke Scholarship
  • Bowen Scholarship: Members of the Scholarship Committee will prepare the text questions for the Bowen Scholarship Exam. FOC suggests that a pool of exam questions be established from which future committees can draw. The on-campus interviews will continue to be organized by the Office of Admission and will use faculty members who are not on the Scholarship Committee. FOC will collect volunteers for this assignment, as in previous years.
  • Fletcher
  • Fulbright Award
  • Goldwater Scholarship
  • President's Medalist
  • South African Teaching Fellows
  • Truman Scholarship
  • Wall Scholarship
  • Watson Grants

Senior Faculty Status (SFS) Committee

Charge: To consult with the Dean on the content and approval of SFS plans. To review the annual reports of SFS participants and suggest adjustments to the plans or contracts of individuals to the Dean where indicated. 
          Membership guidelines: The SFS committee will have five members: The Dean of the College (Chair); three members selected from the full-time faculty with the rank of Professor, one from each division; and one SFS faculty member.

Stonewall Resource Center Representative

This position serves as a direct conduit for the student leadership of the Stonewall Resource Center to the faculty.  The workload is minimal and driven by ad hoc requests from the Center.  1 year term, 1 faculty.

Teacher Education Committee (standing committee)

Charge: To recommend to the Executive Council the general policies and programs of study in teacher education and the standards of admission to and continuation of such programs that lead to licensure for teaching in the public schools. To consult with the departments concerned regarding the program of study leading to licensure and to assist the Chair of the Department of Education in administering the standards for continuation in programs of study leading to licensure. To have the final authority to license students upon the recommendation of the Department of Education and the departments concerned to review special cases brought to it by the Chair of the Department of Education. 
          Membership: The Chair of the Department of Education; the Chair of the Social Studies Division; three faculty members, one from each of the other two divisions of the college; and two students who are earning licensure for teaching [to be elected by students earning such certification]. The Registrar of the College is a non-voting member of this committee. 
          Workload: Timeline: The Chair of the Department of Education shall hold the election for student members within the first two weeks of the fall semester. The chair of the committee shall be elected from the three elected faculty members at an organizational meeting to be called early in September by the Chair of the Department of Education. The Chair of the Teacher Education Committee shall call meetings of the committee although any other member has this power. The Chair of the Department of Education shall normally prepare the agenda for the committee and initiate policy proposals for the consideration of the committee and shall be responsible for administering the Teacher Practitioner Preparation Program. Student members of this committee have the right to vote in all matters coming before the committee except (c.) matters of licensure.

Tutorial and Advising Committee

Charge: Review the tutorial evaluations filled out by students (end-of-course evaluations) and the evaluations that the faculty fill out on tutorial. It also discusses the feedback that the Associate Dean and Director of Academic Advising and the Associate Dean of the College get from the tutorial lunches they organize in the fall to talk with all of the tutors in small groups about their tutorial. Any issues that arise from the lunch discussions and from the evaluations are taken up by the committee. 

Membership: The Associate Dean, the Associate Dean and Director of Academic Advising, one faculty member from each division in staggered three year terms, a member of the Library faculty appointed by the Librarian of the College, and a member of the Writing Lab faculty appointed by the Director of Academic Support for Writing and Speaking.

Wall Alumni Service Award Committee

The Wall Alumni Service Award Committee annually awards two grants to alumni of any class in order for them to carry out projects that are of tangible benefit to others. The committee also awards the Lori Ann Schwab '95 Alumni Grant, which is open to members of the classes of 1992–98. Committee members meet via conference call in early March to determine a short list of finalists, and interview those finalists on campus during the first weekend after spring break, excluding Easter and Passover weekends. The Wall Award committee members serve four-year terms. There are usually three faculty members, one from each division, in addition to representatives of the alumni community, of the Board of Trustees, and of past recipients, as well as one current student.

Wellness Committee

1-2 year term, 3 faculty needed. This committee consists of faculty and staff (with occasional student involvement) discussing wellness concerns, benefits, activities, and promotion at the College and within the greater Grinnell community. It is chaired by the Wellness Coordinator and meets monthly. No qualifications are needed, just an interest in/appreciation for the full spectrum of wellness (intellectual, social, spiritual as well as physical). 

Committee Minutes
  • The following committee minutes are available on PioneerWeb under "All Campus" on the Community tab: Admission and Financial Aid Committee; Curriculum Committee; Instructional Support Committee (ISC); Executive Council; and Faculty Meetings
Annual Reports
  • Annual reports are available on PioneerWeb under "All Campus" on the Community tab.
Faculty Diversity Initiatives
Faculty Organization Committee

The Faculty Organization Committee shall

  1. conduct the elections of the Chair of the Faculty, the Faculty Organization Committee, the Members-at-Large of the Executive Council and of the Faculty Personnel Committee. (If a vacancy occurs in one of these offices or an official leave-of-absence necessitates a temporary replacement, the Committee shall conduct a special election according to a procedure approved by the faculty.)
  2. nominate annually to the faculty the chair and members of all standing committees, except the Executive Council, the Faculty Personnel Committee,  and the Faculty Organization Committee, unless the position of chair or membership of a committee is designated by office or by another method of selection. (If a vacancy occurs in any of these committees, the Faculty Organization Committee shall nominate to the faculty a faculty member to fill the vacancy.)
  3. nominate to the faculty a professor to serve as College Marshal for a term of three years.  (If a vacancy occurs in this office or an official leave-of-absence necessitates a temporary replacement, the Faculty Organization Committee shall nominate to the faculty a professor to fill the vacancy or to act as a temporary replacement.)
  4. make recommendations to the faculty on matters concerning faculty organization.
Best Practices for Committees

Best Practices for Committees

March 2012

This is intended to be a living document reflecting the collective wisdom of the Grinnell Faculty. In January and February 2012 the FOC gathered suggestions for the initial draft from over twenty-five faculty members of various ranks and disciplines. In March 2012 the FOC organized these suggestions into this initial document and posted it in the hopes that it will serve as a helpful tool to support faculty and as a springboard for ongoing discussion and mentoring among the faculty on intentional committee practices. We encourage faculty to continue to share their ideas for updating this document with the Chair of FOC so that it can truly be a living document of ongoing self-reflection.

Best Practices for Meeting Participants

  • Be on time and let the chair know beforehand if you are leaving early - it might affect the order of the agenda.
  • Bring copies of agenda and related materials circulated before the meeting.
  • Read agenda and related materials before the meeting.
  • Stay focused on agenda item.
  • Share relevant information you have from your role as a representative of or to the committee (e.g., of division, to executive council, etc.)
  • Be civil, listen to your colleagues, and be willing to change your position.

Best Practices of Committee Chairs

SCHEDULING MEETINGS

  • Use Doodle or other meeting scheduling services for other meetings.
  • Send Outlook request and reminders and attach relevant agenda and documents to request. It makes it convenient to find materials one needs for the committee meeting and puts it on the calendar of those who rely upon Outlook.

AT BEGINNING OF THE YEAR

  • For ongoing meetings, set schedule at the beginning of the semester / year.
  • Set up schedule of main agenda items and deadlines and discuss at first meeting (knowing that new items will need to be added).
  • Start with introductions. Make all feel welcome and valued.
  • Review the Charge to the committee and the committee report from the previous year.

PLANNING MEETINGS

Have a clear agenda and stick to it.
  • Only meet when there is a clear and relevant agenda with specific tasks that cannot be handled over e-mail.
  • Agenda items should only include items that the committee has clear authority to do and should be specified as:
  • Action items  - e.g., items requiring a decision of the committee. **These should be first on the agenda**
  • Non-action items - e.g., when input has been requested by a person with the authority to make a decision.
  • The agenda should state the start and stop times of the meeting and indicate how much time will be allocated to each agenda item.
Who to invite / delegating roles
  • Before the meeting, designate a committee member (other than chair) to take minutes.
  • Identify and invite people with critical information or authority needed in order for the committee to carry out agenda items.
  • When possible have support staff help with scheduling meetings, taking minutes and follow-up tasks.
Preparation for meeting
  • Send out essential materials and agenda in advance (as pdf files). Give people enough time to read it and assume they do. Don't spend meeting time reviewing it.
  • Avoid an overload of material - send out what is essential and provide focus for reading.
  • If you anticipate disagreement on a main agenda item, speak with committee members individually before the meeting to clarify sticking points and possible resolutions.

RUNNING MEETINGS

Role of Chair - To be an active leader in facilitating the committee's process.

Frame the discussion.

  • Make clear the issue to be addressed.
  • Make clear the role, purpose, and authority of the committee on the issue at hand.
  • Clarify at the start of the meeting how action items to be completed at that meeting will be achieved (e.g., ballot vote, consensus, etc.).

Clarify

  • Articulate consensus as it develops.
  • Clarify different options and lead discussion about these options.
  • If disagreement develops, try to clarify the core issues and interests of the disputants, which may be helpful for finding resolutions.

Make effective use of time.

  • Cut off discussions not on topic or steer it back to the agenda.
  • If it is difficult to find a solution (e.g. settle on final wording), appoint a sub-group. Make sure everyone is comfortable with the group appointed.
    • Use technology for collaborative drafts, such as Google docs, which keep track of revision history.
  • If consensus cannot be reached on an issue, determine when there has been enough discussion and take a vote.

Ensure inclusion.

  • Check in with less vocal and underrepresented participants (including staff or student members in a majority faculty committee, untenured faculty members).
  • At end of meeting go around room and let everyone get in a quick last word.

Summarize main points of meeting, review action items and delegate follow-up.

Minutes and Other Documents
  • All decisions and recommendations should be recorded in the minutes.
  • Ensure that the minutes are clear and organized to set a solid path for the next meeting.
  • Have committee approve minutes at the beginning of the next meeting.
  • Make the minutes available to all current and future committee members.
  • Date all documents and include page numbers.
  • Plan and prepare end-of-year report which summarize actions and recommendations.

AFTER MEETINGS

  • Facilitate communication between committee and other appropriate structures on campus, both "up and down": e.g., to the deans, to those represented by the committee, etc.

AT THE END OF THE YEAR

  • Prepare end-of-year report and provide to the next year's committee.
  • Review and update the committee description and update with FOC.
  • Consider whether this committee could be disbanded or subsumed by another entity.
    • Non-Standing Committees: Have a sunset clause. Re-evaluate necessity of committee on a scheduled basis (are there essential agenda items still to be done?)
    • Ad Hoc Task Force: Disband once work is completed.
Principles Guiding Faculty Organization Committees

General Principles Guiding All Committees

1. Committee sizes should be kept to the minimum needed for the specified task, but committees are encouraged to consult with relevant faculty and administrators and/or to invite them to attend committee meetings in order to ensure that a wide range of expertise is available and multiple viewpoints can be expressed. To facilitate this, meeting dates and agendas should be posted publically. Individuals interested in attending a committee meeting should contact the committee chair. Committee meetings which will deal with confidential matters are an exception.

2. Existing committees should be used to perform new tasks, when possible. Thus, the Curriculum Committee would be the committee to deal with all curricular issues, rather than separate committees being formed to handle special courses such as tutorials or capstones. Similarly, when feasible, existing committees would be the core group for grant proposals coordinated by the administration.

3. To form a new faculty committee or to include faculty on a committee, permission must be obtained from the Dean of the College acting in consultation with the Chair of the Faculty Organization Committee. When new committees are formed, the chair of the Faculty Organization Committee should be provided with a written description of the committee name, membership, and duties to allow more efficient tracking of committees.

4. When a new committee is formed, an expiration date will normally be specified. The date can be extended, but a conscious decision must be made to do so. Standing Committees are the exception; these are permanent committees and changes in these committees must be voted upon by the faculty.

5. Committees are encouraged to utilize secretarial support when this would facilitate the efficient completion of their duties.

6. Only actions involving Standing Committees of the Faculty need be voted on by the entire faculty. Descriptions of Standing Committees will be published in the Faculty Handbook. Descriptions of other committees will be maintained on a web page.