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The staff of the Cashier's Office has collected some of the common questions and listed them with our answers below.
The College strongly urges all students to be covered by an insurance policy. Students may enroll in an optional supplemental insurance plan. All students are billed for the insurance on the pre-registration statement but if a student has coverage under a different plan, the charges will be removed upon the receipt of the completed enrollment/ waiver card indicating waiver of coverage and listing the plan under which the student is covered.
The $100 damage deposit is required separate from the advance tuition deposit. This deposit serves as a key deposit and breakage deposit for the residence halls and for any fines or charges at the end of each semester. Prior to registration each fall, the $100 level must be replenished.
A Campus Cash Account is an account designed for Grinnell College Students, Faculty and Staff to access various services on campus by using their Pioneer One-Card.
Deposits can be made to a Campus Cash account by using Cash, Personal Checks, a Credit Card, or transferring a credit balance from the Student's Tuition Account. Grinnell College will accept American Express, Discover, MasterCard, and Visa.
A Campus Cash machine located on campus, accepting cash transactions only, is outside Crady Mail Services in the Joe Rosefield '25 Center. In the event you wish to use a personal check, credit card or transfer a credit balance, you will need to visit or telephone the "Cashier Office" located at the John Chrystal Center.
Students, Faculty, and Staff can access their Campus Cash accounts at the following locations:
Grinnell College Bookstore, Mail Services, Spencer Grill, Bob's Underground, all campus Laundry Facilities, the Grinnell College Library and most campus vending machines.
The Federal Government requires that anyone who is employed by Grinnell College must complete the Federal Employment Forms before they can be compensated for any on-campus work. The forms that must be completed include: the State W-4 form, the Federal W-4 form, and Form I-9 from the U.S. Department of Justice. For copies of these forms, go to: http://www.grinnell.edu/offices/accounting/payroll"
In order to complete the forms, you must present the following:
One document that Establishes Identity such as:
1. Driver's license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
3. School ID card with a photograph
4. Voter's registration card
5. U.S. Military card or draft record
6. Military dependent's ID card
7. U.S. Coast Guard Merchant Mariner Card
8. Native American tribal document
9. Driver's license issued by a Canadian government authority
AND
One Document that Establishes Employment Eligibility such as:
1. U. S. Social Security card issued by the Social Security Administration
2. Certification of Birth Abroad issued by the Department of State
3. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
4. Native American tribal document
5. U. S. Citizen ID Card
6. ID Card for use of Resident Citizen in the United States
7. Unexpired employment authorization document issued by DHS
OR
One Document that Establishes Both Identity and Employment Eligibility such as:
1. U. S. Passport (unexpired or expired)
2. Permanent Resident Card or Alien Registration Receipt Card
3. An exexpired foreign passport with a temporary I-551 stamp
4. An unexpired Employment Authorization Document that contains a photograph
5. An unexpired foreign passport with an unexpired Arrival-Departure Record, Form I-94, bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer
These forms can be completed, with the proper documents, at the "Cashier Office" located in the John Chrystal Center.
Students living in College owned housing are provided telephones and access to local phone service through the college. Students are billed $65.00 per semester on their pre-registration statement for local telephone service. Students may choose to have long distance telephone service through the Grinnell College telephone system. An authorization code is provided for each student's use after a signed telephone agreement is completed.
The telephone agreements are found at the Cashier's Office located in the John Chystal Center. Once the agreement is signed, an access code with instructions will be issued to you.
Students are billed monthly for calls made utilizing the Grinnell College access code. The telephone statements are sent directly to the Student and telephone bills must be paid by the specified date on the statement. If bills are not paid by the specified due date, there will be a $5.00 late fee applied to the next statement.
Telephone bills can be paid at the Cashier Office located in the John Chystal Center, or you can send your remittance in the return envelope provided with the statement.
Information on the College's Lond Distance Rates is available from the office of Information Technology Services (ITS) on campus.
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