How is the Campus Calendar connected to the Memo and other systems on campus?
Glad you asked!
The Campus Calendar database serves as the Master Calendar database for campus. Multiple systems use the calendar database to find event information.
Connection to the Memo
The Memo and the Calendar share the following information: Event Name, Event Title, Event Description, Date, Time and Location.
When you place an event entry in the Campus Memo, the Memo grabs all the date, time and location information from the Campus Calendar, but will change/update the Event Name, Event Title and Event Description. If you change the logistical information with Conference Operations to change the Calendar, the Memo will automatically change. (That's why it's never a good idea to put the date, time and place in the entry itself. Then you have to change it in two places!)
Other connections to campus systems:
- The electronic signs in the Rosenfield Center and Glove Factory automatically pull Event Name from the Calendar to show what is happening in the rooms.
- The Grinnell College homepage pulls high-profile events directly from the Calendar to show on the sidebar.
- Facilities Management, the AV Center, Campus Security, and other building managers rely on reports generated from the Campus Calendar database in order to help make events successful.