Checklist for Summer MAP Applications


The standard ten-week period for a summer MAP begins with the week of Memorial Day and 
ends in early August.   


Summer MAPs require both a faculty request for funding (due 1st Friday in February) and a
student MAP application (due in late April or early May). For information on deadlines, please click on 
Planning a MAP.


Planning summer MAPs must begin very early.  All summer MAP students receive a stipend 
awarded by the Committee for the Support of Faculty Scholarship, so faculty desirous of 
mentoring students in an advanced project during the summer must submit a grant request form 
by the first Friday in February.  A CSFS grant request for funding is necessary for student-
initiated projects as well as for MAPs based on a faculty member's research.


Summer MAPs differ from those pursued during the academic year.  The summer MAP is 
expected to be a full-time on-campus endeavor (this is why the College pays a stipend to the 
summer MAP student, as well as why students cannot be employed elsewhere on campus 
during the MAP). Mentors are expected to provide frequent and regular supervision, meeting 
with student(s) at minimum once per week for eight of the ten weeks that the MAP is conducted.


Defining Projects and Identifying Summer MAP Students and Mentors
Faculty members who normally use student assistants in their summer research programs apply 
for funds for student summer stipends as a matter of course each year, and identify qualified 
MAP candidates late in the Spring semester.  


Because summers are reserved for faculty research, opportunities for student-initiated summer 
MAP projects are very restricted.  Students who hope to pursue a summer research program of 
their own devising must discuss their plans with potential mentors well before the February 
deadline for summer grant requests.  They should develop for the application a clear set of goals 
and a highly detailed plan, including the questions or problems they intend to address and how 
they intend to go about addressing them.


If a student is on a personal or medical leave in the spring semester, that student is not eligible 
to apply for a summer MAP.

Funding 
To secure funding for a summer MAP, the faculty member needs to submit a request to the 
Committee on Support of Faculty Scholarship (CSFS) by the first Friday in February. The form 
is available online at 
http://www.grinnell.edu/offices/dean/supfac/oncampusopportunities/gb_guides/gb_form. 
This request normally includes a stipend to support the MAP student during the summer, 
and in some cases modest expenses (such as research supplies (not including books)) needed 
to carry out the project. 


Application 
The MAP application form is available from the Registrar's Office, including an online printable 
form at http://www.grinnell.edu/offices/registrar/additionalinfo/forms/.
For summer MAPs, the Registrar's deadline is too late to secure funding for a project if your
faculty mentor did not do so by the February deadline.  


There are two parts to summer MAP applications and two deadline options.  Part A of the application,
due in late April or early May, asks for the title and the plans for meetings and coursework. 
Students in the Humanities and Social Students must include a MAP Summer Space Agreement 
Form with Part A. Part B asks the applicant to describe the project in detail.  The MAP Director will 
determine whether Part B will be submitted in May or if the project will be better served by delaying 
Part B submission until June.


The June deadline best suits MAPs where students are working on the faculty member's research.  
The May deadline better serves student-initiated projects by helping the student and director develop a 
clear set of expectations early on.


It is important to remember that the application is not complete (and thus cannot be approved 
by the Dean's office) until both parts are submitted.


Housing 
MAP students are eligible to rent college-owned housing, subject to 
availability, either for that ten-week period, or for a six-week period during the first half or 
second half of the summer. Initial deposits and rent can automatically be deducted from MAP 
stipend payments. To accommodate building maintenance needs, the earliest date for students to 
move into the college-owned housing will be Memorial Day, and it will not be possible to 
remain any later than the first full week of August. Students interested in learning more about 
this opportunity should contact the Residence Life Housing Office. 


Payment
If the MAP student has not previously been employed by the college, the student needs to 
complete employment forms at the Cashier's Office. The student will need 
either a passport or a driver's license and social security card. It is not possible to receive a 
paycheck without filing these employment forms. Student paychecks are issued throughout the 
summer on alternate Fridays as determined by the Office of the Treasurer, and are 
available for pick-up at the Cashier's Office.