Summary of Grant Request Guidelines
College grant funds are available to support a wide variety of scholarly projects. For funding related to faculty travel to professional conferences, see guidelines for travel to professional meetings. Guidelines for funding other activities related to scholarship follow. Highest priority will be given by CSFS to research, performance, exhibition, and other generally recognized scholarly activities. Curricular projects should be submitted initially to the Instructional Support Committee which may refer the proposal to another funding source if appropriate.
DEADLINES:
- Third Friday in August - Academic Year grant requests (awarded by mid-September)
- Third Friday in September - Academic Year grant requests (awarded by mid-October)
- First Friday in February - Summer 499 MAP funding requests (awarded by mid-March)
- Third Friday in February - Summer Faculty Research/Scholarship grant requests (awarded by late March)
PLEASE NOTE: The Committee for the Support of Faculty Scholarship (CSFS) will give first consideration to those whose requests are received by the deadline. A brief report of research resulting from the CSFS grant should be included in recipients’ annual Faculty Activity Reports, which are due in the Dean’s Office on July 1.
Eligibility:
1. All faculty members with continuing full-time or regular part-time appointments are eligible for research/study funds provided by the College up to a maximum of $4000.
2. Faculty members who have not completed the terminal degree are eligible only for one-time support of dissertation research and production, not to exceed $300. (Funds are not available to pay copyright fees, or other such fees connected with the dissertation or for travel for defense of dissertation.)
3. Faculty members who hold term contracts or have resigned may apply for grants not to exceed $500 to be used during their last academic year at the college.
4. Sabbatical and other scholarly leaves: Faculty members on leave may apply for meals and lodging support provided the travel is away from the primary place of residence. Travel to the primary place of residence during the leave, and living expenses at the primary place of residence for the leave, will not be funded.
Grant Levels:
1. Grants up to $2,000 requested by continuing faculty members usually will be funded annually, subject to available funding and scholarly record.
2. Grants for amounts between $2,000 and $3,500 will be given to persons who demonstrate tangible progress on previously-funded projects or to persons for whom grant support will supplement outside funding. Successive annual grants at this level are possible, subject to available funding and scholarly record.
Types of expenditures eligible for Grant support include:
1. Expendable materials and supplies used for research/scholarly project.
2. Living expenses for off-campus projects: $700/week (or $100/day) for maximum of 12 weeks. Original, itemized receipts are needed to support all expenses. Expenses not accompanied by original itemized receipts will not be reimbursed.
3. Wages for student research assistants (see wage guidelines issued by Treasurer's Office). NOTE that funding is normally for current student employees. If wages for non-students are needed for special circumstances, a special explanation is required and a different rate of compensation may apply. Also, note that funding for summer student research collaborators is available through the MAP program (see MAP homepage)
4. Manuscript preparation and other minor publication costs. This service should be provided by Grinnell’s academic support staff if possible.
5. Travel (original, itemized receipts are required for all expenses)
6. Studio or laboratory rental; rental of special equipment
7. Honoraria for consultants deemed necessary to the success of the proposed project (prior approval by the Dean required)
8. Fees used for research participants.
Types of expenditures not eligible for Grant support include:
1. Attending professional meetings (see separate guidelines for travel to professional meetings.).
2. Computer hardware and software **
3. Books, journals and other publications ***
4. Modest costs for telephone, postage, office supplies, copying, etc. are already provided for in Department budgets.
5. Underwriting of direct publication costs of major publications such as monographs, textbooks, reference works, etc. (Note: On a trial basis, requests for required subventions to enable significant peer-reviewed publication may be considered by the Committee, subject to budgetary constraints.)
6. Travel to primary place of residence while on a scholarly leave.
7. Equipment and tools should be referred to the Department Chair for Academic Equipment consideration.
** Normally faculty and departments make hardware and software requests through their support team at Information Technology Services.
*** Requests for acquisition of books, journals, and other publications are directed to the College Libraries.
