Tutorial Entertainment Information Each Tutorial is allowed up to $200 for entertainment. In the past, these funds provided pastries for those early morning class sessions. While this is still a common use of the funds, faculty have also thought of creative ways to bring their students together. For instance:

  • Bowling
  • Movies (either downtown or on campus)
  • Pizza party
  • Field trip
  • Food/drink from a coffee shop
  • Craft supplies for class activity
  • Dessert social at faculty home
  • Breakfast at local restaurant
  • Hosted community meal
  • End of semester gathering (often at faculty member's home)
  • End of year gathering in May (often at faculty member's home)

REIMBURSEMENT Faculty should send itemized receipts to the Associate Deans' Office for reimbursement. Expenses in excess of $200 will not be reimbursed, nor will non-itemized receipts. Receipts should include

  • "Tutorial"
  • Faculty member's name
  • Number of students attending
  • Date of the expense
  • Purpose of the expense

LOCAL CHARGES If you use a local merchant, please be sure to sign the charge slip or receipt and write “Tutorial” on it. Please send itemized receipts to the Associate Deans' Office to compare to the charges received from Accounting. If charging at a local restaurant, you need to include the names of people attending. Please be sure that your name is legible.

COLLEGE CHARGES If you use the College Catering Office, please be sure to give them the tutorial account number (10-1070151-52602) and ask them to include your name when identifying the event. If you make catering reservations by email, please cc ASODean@grinnell.edu when you send the request. If you need to reserve a college van, please ask Facilities Management to call for the appropriate account number. Again, please make sure that your name is on the bill. If using Local or College charges, please be aware that there is a lag between the dates of the expense and when the invoice is received for processing (sometimes over a month). Faculty members are responsible for keeping track of expenses so that they don't go over budget.