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GUARANTEES
Guarantees for all events must be made five working days in advance. The count is not subject to reduction after the guarantee is made. If no guarantee is received, you will be charged based on the highest count given to date. The guarantee will be charged even if the fewer guests attend. We will be prepared to serve five percent above the guaranteed count, up to a maximum of ten people. Charges will be based on a guaranteed count or actual number served, whichever is greater.
CANCELLATIONS
Cancellation fees are as follows:
7 calendar days notice - 10% of functions total cost will be charged for parties of 25 people or more.
48 hours notice- 25% of functions total cost will be charged.
In the case of a cancellation due to weather charges will not be incurred.
DEPOSITS AND BILLING PROCEDURES
All non-college accounts are required to make a deposit of $300.00 on the date of booking to guarantee a date and banquet room. This deposit is applied to the final bill. Deposits are only returned if the date is booked with another banquet.
The final bill is payable the night of the event. Cash, check and credit cards are all acceptable methods of payment.
HOLIDAYS
The college catering services may not be available on designated Grinnell College holidays.
MINIMUM COUNTS
All buffets are prepared for a minimum of twenty five people. If less than the minimum attend, you will be charged for twenty five. (This will be listed on the menu page)
AMENITIES
The Grinnell College Catering Services will be pleased to make referrals or arrangements for music, entertainment, floral arrangements, coordinating linens, specialty cakes and desserts, and other amenities of you choice.
TABLES AND CHAIRS
Grinnell College Catering Services will make all necessary arrangements for tables and chairs for all on campus events. Catering Services will charge a rental and set up fee for tables and chairs for events that are outside the campus.
ADDITIONAL CHARGES
We will be happy to serve any of the host=s beverages, there is a corkage fee of $3.50 per bottle that will be charged for any outside beverages served.
Bartenders are available for an additional charge of $25.00 per bartender.
All bars will charge $2.50 per person, this charge includes mixes, garnish and cocktail paper ware.
Chef attendants for reception stations (carving, pasta, sauté, ECT.) are available for an additional fee of $25.00 per attendant. (This will be listed on the menu page)
All outside events (those not paid for by college funds) will be charged a 20% gratuity fee, 5% state sales tax.
LENGTH OF EVENT
There is a time allotment of two hours for breakfasts, luncheons and receptions. There is a three hour allotment for brunches and dinners. Additional labor charges of $13.00 per hour, per employee will be added to your bill if the event exceeds the allotted time frame or continues after the scheduled ending time. If there is a speaker, band, entertainment, ETC., additional labor charges will be charged.
QUOTED PRICES
Prices quoted are for in - house food service. Off- premise catering is subject to additional labor and delivery charges.
Quoted prices are guaranteed for six months, any price increase will not exceed 15%.
LEFT- OVERS
Grinnell College Catering Services reserves the right to any excess foods prepared and therefore none may be removed by the host. Guaranteed numbers not met shall be included under this policy. This policy is in compliance with health regulations.
SPECIAL REQUESTS
Special requests and menu items on any party will be gladly accommodated, however, price, adjustments may be necessary.
DELIVERY CHARGES
A delivery charge of ten dollars will be added to any catering order under fifty dollars total. Additional delivery charges will be added if you are not available for a scheduled pick up time.
REMOTE LOCATIONS
All remote locations must be inspected and approved by the catering manager before the contract is finalized. All special requirements such as electrical needs will be billed directly to the sponsor if needed.
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