Present: Jonathan Brand, David Clay, Tom Crady, John Kalkbrenner, Mark Montgomery, Mickey Munley, Jack Mutti, Todd Reding, Susan Schoen, Helen Scott, Marci Sortor, Jim Swartz, Frank Thomas, and Karen Voss.

Jonathan Brand opened the meeting at 2:08 p.m. Central Daylight Time with a discussion of the remaining issues related to the FY2004 budget. He asked John Kalkbrenner to expand on the administrative copying issue. John explained the policy currently followed by the college. Following a discussion of the many aspects of this issue, it was the Committee's recommendation to take no action at this time.

John introduced the next remaining item, which is the policy for assessing a fee for the use of Windsor and Grinnell Houses for lodging. A lengthy discussion ensued regarding the use of the houses for guests on college business, and whether or not fees should be assessed. The Committee then discussed whether the budgets for FY2004 would be augmented enough to cover projected expenses in these areas, especially for those departments unable to get campus guestrooms and would have to get off-campus lodging for their guests. The Committee agreed to have Jonathan Brand develop a cover memo for department managers to include with the notice of their budgets for FY2004, which would explain the new policy and the reasons for it.

Finally, John Kalkbrenner distributed a memo regarding the Pioneer Card and its possible usage in downtown businesses. The students propose the college develop a system whereby they could use funds in their campus cash accounts to purchase items downtown. A lengthy discussion ensued regarding the many considerations involved in developing this system, and the Committee agreed it would recommend not undertaking this venture at this time. Tom Crady will work with John to formulate a response from the Committee to the Student Government Association.

Mark Montgomery asked the Committee to further the strategic planning process by assisting with the list the Planning Steering Committee is developing of things the College could do differently or could stop doing altogether. Committee members made several suggestions.

The meeting adjourned at 4:03 p.m. Central Daylight Time.

Respectfully submitted,

Susan M. Schoen

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