Present: Jonathan Brand, David Clay, Tom Crady, Leslie Gregg-Jolly, John Kalkbrenner, Jacob Kaufman-Osborn, Mickey Munley, Russell Osgood, Todd Reding, Marci Sortor, Jim Swartz, Frank Thomas, and Karen Voss. Observer: Doja Khandkar, Assistant Treasurer, SGA.

Jonathan Brand opened the meeting at 12:17 p.m. Central Daylight Time. He introduced the new member of the committee: Leslie Gregg-Jolly, member of the Executive Council. He also introduced Doja Khandkar, Assistant Treasurer of SGA, who will be observing Budget Steering Committee meetings.

The Committee discussed the current budget timeline for the FY 2005 budget process that Jonathan Brand had distributed earlier.

Karen Voss presented the penultimate version of the FY 2003 Variance Analysis, which shows that the College finished the year under budget by $751,000. Discussion ensued, including a discussion of the building, maintenance, and equipment fund and the unrestricted current fund budget.

The Committee then had an initial discussion of the broad budget parameters influencing the development of the FY 2005 Budget. It was noted that the Board is currently considering he endowment spending policy and the endowment contribution to the base budget.

The Committee then briefly discussed the cover letter that will solicit formal FY 2005 budget requests from those overseeing budget cost centers. The Committee also discussed ways to simplify budget planning monitoring and management through the use of technology. A group of Committee members will discuss this further and come back to the Committee with a firmer proposal. It was suggested that the Committee review the success of specific service decisions, such as outsourcing the College's copying needs to Copy Connection.

The Committee reviewed the compendium of College's publications for the 2002- 03 year. Discussion ensued, including how the Web influences College publications and to make sure that our publications are cognizant of what we are doing on the Web. It was recommended that the Offices of Communication & Events, Admission, and Alumni Relations and Development continue to coordinate the different publications they produce.

The meeting adjourned at 1:43 p.m. Central Daylight Time.

Respectfully submitted,

Jonathan Brand