Alcohol Agreements

Please read through all of the event hosting guidelines before printnig completing the application located at the bottom of the page. Alcohol agreements are due to JRC 310 (the Student Affairs Suite) by 5pm on the Wednesday prior to the event. Additionally, note that all event hosts and serves are required to be over 21 and have received Event Hosting Certification.

Key Points & Reminders

  • Events with alcohol are not permitted on weeknights or weekdays, or when classes are not in session (i.e., during College breaks).
  • Additionally, events with alcohol are not permitted until after the first full week of classes, nor during finals week any time after the last regular class is held.
  • Event advertising may not include pictures or references to alcohol.
  • Students may not purchase alcohol on campus (except for personal consumption at Lyle's Pub) nor may fees be charged or collected for the distribution of alcohol on campus.
  • Alcohol may only be legally possessed or consumed by students of Iowa Legal drinking age (21+) in student rooms in residence halls (excluding substance free residence halls) and College-owned houses, Lyle's Pub, and, when authorized, in the Harris Center Concert Hall, in residence hall lounges (excluding substance free lounges), Gardner Lounge, public spaces in College-owned houses. Additional spaces may be authorized by the College.
  • Roles of hosts, server, and wristbander must be filled by separate individuals. Additionally one person may not serve in multiple roles on the same day (i.e. A host may not also act as a server at the same event, nor may one person act as host for multiple events on the same day).
  • Hosts and other event staff are expected to clean the venue by noon the following day. Any damages or extensive cleaning charges will be billed to the event host(s).
  • Wristband envelopes along with any unused wristbands must be returned to JRC 310 the Monday following the event.
  • Alleged violations of the College's alcohol policy will be adjudicated as outlined in the Grinnell College Student Handbook.
  • As a self-governing community, we expect each resident to be responsible for his/her/hir own behavior as well as that of invited guests, and must be expected to be held accountable for his/her/hir actions, even if intoxicated.
  • Students who do not follow the requirements of acting as responsible event staff risk losing the ability to staff parties in the future.
  • Event staff should be aware of Iowa State law regarding liability: http://www.alcoholpolicy.niaaa.nih.gov/APIS_State_Profile.html?state=IA

Event Staff Required for Distribution of Alcohol

ALL student leaders (host, server, wristbander, and purchaser) must:

  • Attend the entire event and be substance-free prior to and during the event.
  • Take corrective action (e.g., remove student, inform ACE or Campus Safety and Security Staff) when an underage student has a wristband, or when an underage student possesses, consumes, or distributes alcohol.
  • Ensure the safety of other students and the wellbeing of their community by denying the access of alcoholic beverages to individuals who appear to be intoxicated.
  • Use common sense and good judgment at all times.
  • Understand that failure to follow these guidelines may result in student conduct action.

Event host(s) – one of whom must be at least 21 years of age - must:

  • Have a valid TIPS training certificate from an Event Hosting Workshop.
  • Obtain permission to use the space requested.
  • Work with fellow students to complete the attached Alcohol Agreement by Wednesday at 5:00pm prior to the event.
  • Meet with RLC Becca Don to pick up wristbands by Friday at 4:00pm.
  • Return all unused wristbands to RLC Becca Don by the following Monday at 5:00pm, or be billed.
  • Provide $25 in attractive food and non-alcoholic beverages per keg, to be distributed throughout the evening.
  • Confine alcohol to a designated area of the event space.
  • Ensure the venue is cleaned by noon the following day.
  • Take full responsibility for damages and vandalism resulting from student behavior associated with the event.

Server(s) must:

  • Have a valid TIPS training certificate from an Event Hosting Workshop.
  • Be at least 21 years of age.
  • Serve alcohol only to students of legal age to possess, consume, or distribute alcohol in the state of Iowa. These students will be wearing wristbands given out by event wristbanders (see below). No other student can be served alcohol.
  • Understand that they are liable for wrongful actions of persons under the age of 21 who are served alcohol, or any attendee, regardless of age, if they are over-served alcohol.

Wristbander(s) must:

  • Check identification of all students entering the event and only wristband students who are of legal age to possess, consume, or distribute alcohol in the state of Iowa.

Purchaser(s) must:

  • Be at least 21 years of ageBe liable for the wrongful actions of persons under the age of 21 who are served alcohol at the event as well as potentially be liable for wrongful actions of persons 21 or over who are served alcohol at the event.

Civil Laws and Sanctions Regarding Alcohol and Drugs

Alcohol Laws - Iowa State Code states that it is unlawful for any person "to sell, give, or otherwise supply alcoholic liquor, wine, or beer to any person knowing or having reasonable cause to believe that person to be under legal age, and a person or persons under legal age shall not individually or jointly have alcoholic liquor, wine, or beer in their possession or control." The law further states that "no person under legal age shall misrepresent the person's age for the purpose of purchasing or attempting to purchase any alcoholic beverage, wine, or beer from any licensee or permittee." Penalties range from a simple misdemeanor to a serious misdemeanor. In Iowa the legal drinking age is 21.

Attachments: 
alcohol agreement