After all information has been presented, all parties except board members, the faculty adviser and the SGA observer (for Judicial Council cases only), and the Dean of Students (or designee) must leave the room. The board may then discuss the complaint and respondent, the information presented, and will make a decision whether a campus policy or regulation has been violated. The board will only make determinations to the charges brought before them. It is also important to note that a student’s previous record of misconduct will only be introduced if a student is found responsible, and presented during educational outcome (sanction) deliberations.
The presiding officer of the hearing board delivers a report, with copies of all written documents pertaining to the complaint, to the Vice-President for Student Affairs, within one week from the conclusion of the hearing, unless the chair notifies both parties of circumstances requiring an extension of no more than two business days. The decision will detail the findings of fact and the basis/rationale for the decision of the board, making explicit reference to the evidence that led to the finding, and to any evidence that was specifically not considered by the board or council, or reasons of credibility, hearsay, relevance, or unfair prejudice.
The hearing board may make recommendations to the Vice-President for Student Affairs as to any educational outcomes (sanctions) it deems appropriate for any violation found. The Vice-President for Student Affairs is not bound by the recommendations of the hearing board. The Vice-President for Student Affairs will issue a final decision after receiving the case from the Presiding Officer of the hearing board. The outcome letter is sent to the respondent, hearing board members, and any other College official with a need to know. In cases of personal injury, harm, or property dmage, the complainant may also be informed of certain outcomes as they relate to him/her/hir directly. If outcomes (sanctions) are imposed, the outcome letter will list the educational outcomes (sanctions) and stipulate a date by which the requirements must be satisfied (if applicable), as well as the consequences of failure to satisfy the educational outcomes. Information that informs the student of the appeal process will also be included.