Housing procedures are located on the Student Affairs website. Students are responsible for meeting housing deadlines to be eligible for housing on and off campus.

Students with special housing requests need to submit appropriate documentation stating reasons for accommodations and the necessary accommodation to the Dean for Student Life by February 15th. Accommodations are limited by the constraints of the residential nature of the College.

Students are involved in the housing process through the Housing Committee, a student committee that works closely with The Dean for Student Life. Students interested in becoming Housing Committee members should contact the Dean for Student Life.

All students are required to room and board in college residences. Exceptions to this policy are made only for students who are 22 years or older, students with children, students who live with their parents residing in the Grinnell area, and a limited number of seniors and third-year students. Permission to live in non-college housing must be obtained from the Housing office each year. Anyone meeting the above criteria must request permission by the date stated in the Housing Procedures packet and advertised in the Campus Memo. Students should not sign a lease until written permission to live in non-college housing has been obtained. Students who move out of the residence halls without written permission from the Office of Student Affairs are held financially responsible for room and board.

Room Assignments Students choose their room according to their class standing (as determined by the Registrar) and randomly assigned room draw number.

• 1. Returning students draw into their room each spring for the following year. Random numbers are assigned each spring according to class standingseniors, third-year students, and second-year students. In order to participate, a student's account may not be delinquent, and a $200 advance tuition deposit must be paid to the Office of the Treasurer. Deposits may not be paid at room draw. Updated housing procedures are available on the housing website beginning in February. These procedures are established by the Housing Committee. Students who cannot be present at room draw need to notify Student Affairs and make arrangements for his or her room to be drawn by Student Affairs staff or another student.
• 2. First-year student rooms are reserved in each residence hall before the campus room draw and are assigned during the summer months. Individual requests are honored when possible.
• 3. A student contracts space in college housing, not a specific room. The Housing office reserves the right to assign or reassign students. If during any term, circumstances result in a student being left in a less-than-fully-occupied room, the students are encouraged to find a roommate. If a roommate is not found within an adequate amount of time, the Housing office may: a.) move the student to another room or b.) move someone into the open space.

Room Changes
Room changes are the last option in resolving conflict regarding student's living situation, barring any exceptional circumstances such as health reasons.

• Prior to consideration of a room change, the students are required to work through conflict resolution using The Campus Mediation Board or their RLC.
• The Mediation Board/RLC notifies The Dean for Student Life of their support or lack of support for a room change.
• The Dean of Student Life makes the final decision regarding a room change.
• Policy violation results in a $50 fine.
• Room changes will not be made during the first two weeks of each semester unless exceptional circumstances exist. The Dean for Student Life must authorize room changes.

Room Vacancies
When space is needed, the Dean for Student Life may require a student living alone (in a room other than a single) to find a roommate from among other students in the same circumstance or move to another room. The Dean for Student Life works with students to best resolve vacancy situations for the overall housing of Grinnell College students.

Check In and Check Out Procedures

• Check in and inventory -
• a. Each residence hall room is inventoried for furnishings and physical condition.
• b. A completed copy of the inventory form is left in the room for occupants.
• c. The original form is maintained by the RLC.
• d. Students are encouraged to review the inventory form, note discrepancies, sign it and return it to the RLC during the first week of classes.
• Check out -
• a.Upon departure from the room, students should leave their rooms neat, clean, and orderly.
• b.At the end of each semester, notices are posted with procedures for vacating rooms and returning keys.
• c.Check out with your RLC. Students who fail to check out without the RLC forfeit their right to appeal furnishing and condition charges.
• d.Rooms should be left locked, orderly, and clean.
• e.When departing from campus, leave a forwarding address at the Campus Post Office if it is different than in the student directory.
• f. Pay outstanding fines and bills to the Cashier.

Completed inventory forms are placed in each student room by Facilities Management staff. Please review the form and note discrepancies. Ask the RLC to review discrepancies with you and sign your form. Return form to the RLC.

Your room is inventoried when you move out of the room. You are financially responsible for the furnishings and physical condition of your room. Occupants are equally responsible for damaged or missing furniture unless otherwise agreed upon by roommates.

Room Keys, Post Office Keys, Electronic Access Cards
At the beginning of each school year Student Affairs distributes keys for residence hall rooms. Pioneer One-Card or P-Cards are distributed by Dining Services. The cards are activated for access to the residence halls by Campus Security.

Lost Keys - Report any lost residence hall key to your Residence Life Coordinator. The RLC orders new keys. Students may pick up keys from Security. There is a $30, per key, charge for replacement of lost residence hall keys. Lost Pioneer One-Cards or P-Cards are replaced by Dining Services for a $25 fee.

Opening Student Rooms for Those Who Have Forgotten Keys - Student rooms are unlocked for students who lock themselves out within the following guidelines:

• 1. From 10:00 a.m. to 10:00 p.m. students may contact their RLC to unlock their door, if their RLC is available and not busy. If their RLC is not available, students should contact the Security Department. The student is charged $10 for unlocking a student's room by Security.
• 2. After 10:00 p.m., students should call Security to have their room doors unlocked. The student's account is charged $10 for unlocking student rooms by Security. Security is usually busy, and it may take them some time to get to a student's room.
• 3. A student must present his or her student ID (Pioneer One-Card) to the person from whom assistance is requested.

Furnishings Policy

• 1. Students are prohibited from moving college owned furniture from one room to another.
• 2. Upon a report to the Dean for Student Life that there is unassigned college owned property in a student room, a fine is equally divided among all occupants of the room. The furniture must be returned to the lounge and checked in with the custodian supervisor within 48 hours, or another $50 fine is assessed. The College does not have authority to search the rooms of students who live in off-campus housing that is not owned by the College. But students should be aware that, with proper evidence, the College turns over theft reports to the local police.
• 3. Room furnishings should never be placed in hallways, stairwells, or common areas. Policy violations result in a $50 fine for each piece of furniture.

Personal Property Liability
The College assumes no liability for loss or damage to a student's personal property. Students may wish to insure their personal property on their own or through family insurance plans.
Advance Tuition Deposit
The advance tuition deposit of $200.00 must be paid by April 1st of each year. The number of paid advance tuition deposits determines the number of spaces reserved for returning students in the fall semester. From this number, the number of new students admitted is determined.

Damage Deposit
A damage deposit of $100.00 must be brought current annually by July 15th. Residence hall damage charges and fines are charged against this deposit.

Fine policy The SGA Vice-President is required to file charges with the Judicial Council against individuals who accumulate three or more damage/fine situations or accrue $100 or more in damages/fines or is involved in one of the following:

• 1. Willful or negligent actions that endanger the health and safety of persons on campus
• 2. Possession or use of fireworks, explosives, or firearms (including air rifles) on campus property
• 3. Misuse of or tampering with fire extinguishers, fire alarm systems, smoke and/or heat detectors, sprinkler systems, or other security equipment
• 4. Arson
• 5. Aggravated criminal damage to property.

Sanctions are imposed on students found in violation of college policy. Also, a hall council, floor member, or member of the campus community files charges against individuals believed to have committed damage or violated a college regulation regardless of the number of damages/fines, the total amount of damages/fines, or the type of damages/fines. In the event that the SGA Vice-President is accused of damaging a common area, another SGA cabinet member files charges against the SGA Vice-President with the Judicial Council.

Storage
Storage during the academic year - Limited storage is available in a nearby residence hall trunkroom during the academic year. Trunkroom hours are posted by the Residence Life Coordinator. Space for boxes, trunks, and suitcases is limited. If there are questions regarding trunkroom access, please contact the RLC.

End of the year storage -At the end of the academic year, all items must be removed from the trunkroom by the Monday of final exams week. All items left in the trunkroom after this time are considered abandoned. The RLC will post limited trunkroom access times.

Summer storage - During the summer, limited storage is available. All residence hall trunkrooms are contracted to C and K Transfer, a local storage and moving compnay. C and K posts storage times and storage prices during the last two weeks of classes. The RLC does not have access to the trunkrooms during this time. Students with large items, such as furniture or bicycles, that need to be stored during the summer may contact C and K Transfer at 236-3418.

Storage for leaves of absence - Students taking a leave of absence during the academic year need to remove all items from the trunkrooms. These taking a leave of absence during the summer who have items stored the trunkrooms should contact C and K Transfer directly at 236-3418 to make further arrangements for the storage of belongings.

Packing and Shipping Student Belongings - Total Choice Shipping is available to pack and ship student belongings. They are located at 812 Commercial St., Grinnell, Iowa 50112. They can be reached at 1-800-284-2564.

Vacating Rooms During College Breaks
Students are required to leave their rooms between semesters and during spring recess. Policy violation results in a $100 fine per day and judicial action. Students are not to return early from break to the halls or houses. The College also reserves the right to press criminal charges against students who break and/or enter into any locked building. Policy violation results in a $100 fine and/or judicial action.

Custodial Service
The custodial staff cleans the lounges, corridors, and bathrooms of each hall. Students are expected to keep their rooms clean and in order during the semester. A vacuum cleaner is located in each residence hall and may be checked out from the appropriate personeither a student staff member or a Residence Life Coordinator. Other cleaning materials are located in the student cleaning closet in each residence hall.

Laundry Facilities
Student laundry facilities are located in Dibble, Younker, Loose, Main and each East Campus hall. Students living in college owned housing have access to residence hall laundry facilities. The machines are operated with the Grinnell College Pioneer One-Card. See page 99 of this Student Handbook for details on setting up a P-Card cash account.

Pets
Pet Complaints - Any college community member may file a complaint about illegal pets in college owned student housing or pets that are causing a nuisance or being abused on campus. Complaints should be filed with the Dean for Student Life and the SGA Vice-President, who keeps copies of the disposition of the case in his or her files.

Dog Policy -

• 1. Dogs are not permitted in college owned housing. Infractions of this policy are determined by the SGA Vice-President and can result in fines to dog owners of $5 per day for one week or until the owner provides proof that the pet is not living in college owned student housing. All fines collected accrue to SGA. If, after one week, the owner has not provided proof of the removal of the peta written notice stating the provided proof of the removal of the peta written notice stating the address and phone number of the new pet owner, the signatures of the old and new owners, and the date are required as proofthe SGA Vice-President must charge the owner before the College Judicial Council. Appeals to the above infractions can be made to the Judicial Council.
• 2. Dogs brought to campusdefined as an area bordered by Sixth Avenue, Park Street, East Street, and Tenth Avenuemust be on a leash (maximum six feet) and attached to a person. When a dog is not on a leash and not attached to a person, the owner may be fined $50. All fines collected accrue to SGA. In addition, if a second incident of a dog not on a leash and not attached to a person occurs, SGA is informed. The SGA Vice-President may bring a person before the College's Judicial Council.
• 3. Any dog on campus must be up-to-date with appropriate vaccinations.

Cat Policy
Cats are not allowed in the residence halls. If cats are found in the residence halls they will be removed without notification. Cats that are found on campus will be removed from campus. Removed cats are turned over to the Grinnell Police Department. Cats are allowed in college owned houses under the following conditions:

• 1. A confidential house vote is to be conducted by the Residence Life Coordinator. One "no" vote prohibits the house from having a cat.
• 2. Cats living in college owned houses must be registered with the Office of Student Affairs.
• 3. The person who registers the cat is responsible for its care. Neglect or abandonment of a cat is prohibited.
• 4. Cats must be up-to-date with appropriate vaccinations. Owners must submit proof of vaccinations to Student Affairs.
• 5. Cats must be neutered.
• 6. One cat per house.

Three complaints (each resulting in a fine) result in removal of the cat from the house. Violation of this policy results in a $50 fine.

Other Pets
Nonpoisonous birds, rodents (except ferrets), reptiles, amphibians, fish, or invertebrates properly housed are permitted in student rooms. With the exception of fish, animals should be fully enclosed in metal, glass, or wood cages according to the following minimum guidelines: Each cage has a locking device. Cages with solid sides also have at least four square inches of ventilation space covered in screening. Hinged top cages for reptiles have top weights ten times the animal's weight or positive locks every 20 inches opposite the hinged side. The openings on all other cages must have positive locks for every 20 inches of door. Irresponsible pet ownership leads to Judicial Council action.

Noise Policy
Excessive noise infringes on other students. Failure to cooperate results in a $50 fine and doubles on second occurrence. Individuals responsible for the noise are charged.

Noise Policy Fines:

Floor/House/Hall fines may be assessed to identified violators or designated rooms.

Grinnell College students are guaranteed certain rights by the constitution and by the College. With rights come responsibilities.

Students' Rights
The following student rights are recognized by the college and help guarantee equal and fair procedural practices by the College judicial system in response to complaints of student's rights violations.

The Use of Residence Hall Rooms -

• 1. Each student has the right to use the room assigned to her or him by Student Affairs for studying or sleeping at any time during the acad-emic year while the halls are open.
• 2. Each student is entitled to a reasonably quiet atmosphere for academic success and peace of mind. Official quiet hours and penalties for violation are determined through a hall or floor majority vote. Enforcement is largely the responsibility of each student. A student who is disturbed by the violation of quiet hours and the resulting discomfort should inform the individual causing the problem. If the problem continues, the student should consult hall officers, the RLC, or the Grinnell Alter-native Dispute Resolution Board. Judicial Council will hear cases involving the violation of mediated agreements.
• 3. Provided that their roommates' or hallmates' rights to study or sleep are not violated, students may use their rooms for social or recreational purposes.
• 4. Each student has the right of assigned occupancy. Students cannot exert pressure on roommates to move. Students who exert pressure on a particular student to seek a new room assignment may be reassigned to another room by the Dean for Student Life. The College reserves the right to make essential changes in room assignments at any time during the year.
• 5. Each resident has the right to require that no person, other than those assigned by Student Affairs, take up residence in his or her room.
• 6. Each resident has the right to expect general cooperation from his or her roommate(s) including cooperation from roommate(s) regarding the use of the room for recreational and social purposes.
• 7. Each resident, in cooperation with his or her roommate, has the right to coeducational visitation in the room during those hours determined by the hall government in accordance with the procedures stipulated in this Student Handbook.
• 8. Nonstudents are not allowed to stay in college owned housing more than eight days per semester and need to be registered as guests of the student host.
• 9. Students living in rooms with vacancies should expect that the vacancy will be filled. Student Affairs has the right to assign students to any open spaces in the residence halls and houses at any time during the semester or college vacation periods.

The Right to Privacy
Each student has a right to privacy in his or her room and to bathroom use.

Privacy of Student Rooms
Each resident has the right of privacy within his or her own room. But, under certain circumstances, the right to privacy is waived.

Exceptions To Privacy

• 1. Grinnell College is required to follow all state, federal, and local laws. Adhering to these laws may supersede a student's right to privacy in his or her room.
• 2. When college staff reasonably fear harm to life, safety, health, or property, students' rooms may be entered without notice.
• 3. While school is in session students will be notified at least 24 hours in advance when college staff or representatives seek access to a student room. The resident will be permitted to be present. The 24-hour notice may be waived by the resident. A request for repairs waives this right.
• 4. During break periods college staff have the right without advance notice to enter student rooms for routine maintenance and inspection.
• 5. When college staff have entered student rooms and find items that violate state, federal, or local laws, the items (including but not limited to firearms, fireworks, weapons, drug paraphernalia, illegal drugs, etc.) will be confiscated and given to the Grinnell Police Department. Campus judicial and/or civil charges may be filed by College officials.
• 6. When there are sufficient grounds* to believe that a theft of personal, College, or organizational property has occurred, the injured party or representatives--in the case of College or organizational--in lieu of contacting the civil authorities, may access the student's room, locker, or automobile with prior notice.

*Sufficient grounds exist when, in a signed statement, it is shown that: The signer saw in another person's room an item of identical description to that stolen and had strong reason to believe that it either wasn't there before the theft or that the item stolen was unique. Or the signer saw a person carrying an item of identical description at about the same time the theft purportedly took place. The search may be of a third party's room only if the signer saw the alleged thief taking the item into another room. Or the signer saw a person, in the immediate vicinity where the theft took place, carrying a wrapped or covered item of the same size and bulk as that of the stolen property. The search may be of a third party's room only if the signer saw the alleged thief taking the item into another room. Or there is other evidence submitted by the signer(s) that, in the eyes of the Judicial Council members, is equally as strong as those cited above.

Privacy in Regard to Bathrooms - Each resident also has the right to bathroom use at any time without being intruded upon by a member of the opposite sex. This right may be waived only by a unanimous secret ballot vote on the floor. One bathroom vote per floor is taken within the first two weeks of classes each semester. Student Affairs distributes ballots to the floor through the Residence Life Coordinator. Student Advisers administer the voting and return the votes to the Residence Life Coordinator for counting. Student Advisers post the outcome of each floor vote. Three options are recognized for floor bathroom facilities: coed, single sex, and dial-a-john. The dial-a-john options include the following designations: male (don't care who comes in), male only, female (don't care), female only, coed, and empty. The most restrictive vote-single sex, dial-a-john-determines the use of bathroom facilities on any given floor.

Individual Room Responsibilities

• 1. Each student is responsible for the cleanliness and upkeep of his or her own room and the college furnishings that belong in the room.
• 2. Each student who lives in college owned housing is assigned to a clean, inventoried room, with furniture arranged in an orderly manner. Each room is equipped with a study desk and chair, chest of drawers, or combination desk and chest, mirror, bed with innerspring mattress (36 by 81), and mattress cover. The floors are made of wood, linoleum, or tile. Rugs or carpeting and additional small furniture items may be used in the student room. Each window in student rooms is equipped with draperies hung from traverse rods. When moving from the room, the student should leave the room in the condition in which the student received the room. Students not leaving a clean and orderly room with all inventoried furniture will be billed/charged/fined.
• 3. Report damage to the room and/or furnishings to the RLC immediately.
• 4. Limitations placed on the room:

Wall decorations - Pictures, posters, and other decorations may be mounted on the walls from the molding or with small tacks, picture hangers, or double stick tape. Nails are prohibited.

Painting Student Rooms and Public Areas in the Residence Halls and Houses - Students may not paint their own rooms. The fine for unauthorized painting of rooms is $100 minimum.

College furnishings - Students may not move college furnishings from one student room to another, or from lounges, recreation areas, and dining halls, without permission from Student Affairs. College owned furniture may not be taken to the sun decks, loggia, porches, or any outside areas.

Stacking of college furniture - Stacking of furniture, except beds, is not permissible. Students are encouraged to use beds in assembled condition. The College does not store inventoried furniture.

Lofting of beds - A limited number of bed extenders are available for lofting beds on north and south campus. They may be obtained through the RLC. College owned bed frames and extenders are not designed to support lofted beds without the lower bed spring being secured in place. The College advises against lofting beds. Students lofting their beds using equipment other than what is provided by the College assume all responsibility for injuries and damages. Prior to moving out of a room with a lofted bed, the student must dismantle the lofted bed and restore the room to it's original condition.

Electrical Equipment - Electrical appliances, including but not limited to electric blankets, cooking and heating equipment, heat lamps, halogen lamps, microwave ovens (with the exception of microfridges offered by Huskie Rental), and window air conditioners are not allowed in the residence halls. Students with a medical condition requiring AC may use their own free standing air conditioner. Students are not permitted to alter existing wiring.

Radio aerials - Permission to install radio aerials must be obtained from the Facilities Management director.

Floor/Hall/House Responsibilities of Each Student
Floor, house, and hall members are collectively responsible for the cleanliness and upkeep of the common areas. Common areas are considered to be those areas generally accessed by the residents of a floor, hall, or house.

• 1. Common areas are clean and orderly when students arrive on campus. Students are responsible for leaving common areas in their original clean and orderly condition when leaving campus.
• 2. Report damages to common areas and furnishings to the RLC. Depending upon the common area in question, charges and appropriate fines are divided equally among the members listed officially for the particular floor, hall, or house.
• 3. Stairwells and hallways must remain completely clear at all times. No personal items (including college owned furniture) may be placed in the hallways, stairway, or other common areas.
• 4. Individuals identified/responsible are billed for damages, charges and fines. Residents are released of community damage charges when individuals take responsibility.
• 5. The Dean of Student Life may directly charge the students who deny responsibility for damages. Depending on the circumstances, the incident may be taken to Judicial Council.
• 6. Electrical appliances may be used in kitchenettes where adequate wiring is provided.
• 7. With the exception of chalk boards and dry erase boards, College property is not an appropriate medium for drawing, painting, or writing. The use of College property for such purposes without permission from Student Affairs is considered vandalism.
• 8. Halls may require a damage deposit from students using the lounge for activities.

Students wanting to use a residence hall lounge or a college owned house for a formally organized event must have permission from the Hall Council (lounge contract) and follow the Procedures for Alcohol Distribution, Student Handbook, pages 91-93. Failure to obtain permission to use the lounge or house, or abide by the Procedures for Alcohol Distribution, may result in fines or judicial action.

The Hall Social Coordinator is an excellent resource for suggestions and procedures for facilitating a lounge event. Students should check with their HSC whenever they want to plan an activity in the halls.

Each residence hall has a designated recycle room for plastic, glass, aluminum, paper, etc. Recyclable items should be placed in proper bins and the recycle rooms kept clean. Recycling guidelines are clearly posted in recycling rooms to help avoid contamination. Recycling rooms are not "trash" or "donation" rooms.

Students are responsible for what they bring to campus and what they acquire throughout the year. Be aware when items are purchased that students are responsible for dealing with the items at the end of the year. It is imperative to consider alternatives to simply throwing away items that are not taken home. This could include taking items to Goodwill, Second Mile, or another second hand shop; recycling; or simply NOT buying the item in the first place.