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- 1. Persons or groups wishing to sponsor an event in the Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center must schedule the event by reserving the appropriate space through the Conference Operations and Events office. The Conference Operations & Events office is located in Room 206 of the Joe Rosenfield '25 Center, and is open from 8:00 a.m. to 5:00 p.m. Monday through Friday. The Senior Associate Dean for Student Life supervises the Harris Center staff.
- 2. All student organized all-campus weekend events (from 5:00 p.m. Friday 8:00 a.m. Monday), must have the prior approval from the All-Campus Events (ACE) Committee.
- 3. No smoking is permitted in the Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center.
- 4. No alcoholic beverages are permitted in the Joe Rosenfield '25 Center or Forum South Lounge. Beer, dispensed from the Harris Center Concert Hall taps, is the only alcohol permitted in the Harris Center, and this beer is only permitted in the Concert Hall. There is a two keg limit. Approval to dispense beer at the Harris Center must be obtained from the Student Affairs office prior to the event. The College's policy on alcohol, as stated in this handbook, is enforced. Beer for Harris Center events may not be advertised.
- 5. When R-rated movies are shown in these facilities; minors must be accompanied by a parent or responsible adult.
- 6. Animals are not permitted in these facilities, except for those certified animals used in aiding individuals with physical disabilities (i.e. Seeing Eye dogs).
- 7. Bicycles and vehicles with gas-powered engines are not permitted in these facilities.
- 8. The riding of skateboards, rollerblades/skates, and scooters is not permitted in these facilities.
- 9. Posters, announcements, and signs to be posted must first be approved by the Student Affairs office or desk staff. Posting is only permitted on designated bulletin boards. In some cases, approval for posting on easels will be permitted. Posting is not permitted on any other surface (i.e. windows, doors, or walls) and may be removed and disposed of without prior notification.
- 10. Plans to decorate any portion of any of these facilities for an event must be reviewed by and receive prior approval from the Student Affairs office.
- 11. Furniture may not be moved from one area to another in the facilities without prior approval from a staff member from the facility.
- 12. Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center owned equipment is not available for use outside of Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center designated events. All equipment remains in its respective facility and is not loaned out for other events.
- 13. Solicitation is prohibited in and around these facilities.
- 14. Anyone who is not a personal guest of a Grinnell College student, faculty, or staff member may be asked to leave the buildings. College identification cards or guest passes may be required to access certain services within the respective facilities.
- 15. No one is permitted in the buildings during the hours that the facility listed is closed. At closing, everyone is expected to leave promptly.
- 16. All users and guests of the Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center are expected to follow the directions of the Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center staff members. During ACE sponsored events, students and guests are expected to follow SGA-ACE Security directions.
- 17. Due to the sensitive smoke alarm system, incense or any other smoke and fog-producing devices are not permitted in the Harris Center.
- 18. Climbing the arch (Harris Center) or climbing up to the roof of the any of these buildings is prohibited.
- 19. Campus bands may schedule practice time in the Harris Center Concert Hall. Practice time is limited. Contact the Forum/Harris office to reserve practice time and/or storage space.
- 20. Persons arranging events held in the Joe Rosenfield '25 Center, Forum South Lounge, or Harris Center requiring contracts must have such contracts reviewed and approved by the Student Affairs office prior to their being signed. Students may not sign a contract on behalf of College or any event involving the college.
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