Students who want to schedule events and speakers using college facilities must complete several steps to ensure a successful scheduling process. The first step is to check with the College Calendar, maintained by the Office of Conference Operations and Events, for available times and locations and reserve space for your event. The College Calendar function of the Office of Conference Operations and Events helps planners be aware of events that are taking place on campus, and works to avoid conflicts with times, locations, and topics of interest. Scheduling with the College Calendar places your event on the on-line calendar and can designate your event for inclusion on the College's web Front Door.

The Office of Conference Operations and Events maintains a centralized scheduling database and will provide reservation information to the directors of these buildings and campus areas. They will help you define your set up and put you in contact with the appropriate people to facilitate your event, such as the staff supporting the Forum, Harris Center, Joe Rosenfield '25 Center, Roberts Theatre, Herrick Chapel, the PEC, Mac Field, etc.

Students or student groups who are scheduling speakers or entertainers who require a contract must go to Student Affairs before committing to any contractual arrangements. Students are not authorized college representatives for signing contracts on behalf of the College or any of its student organizations. Student Affairs will be happy to help you with information concerning the legalities of contracted events and assuring proper execution of such contracts/agreements.

All activities open to the campus which are not part of the regular class schedule should be scheduled on the College Calendar. The calendar is maintained by the Office of Conference Operations and Events. The calendar can be viewed on the Internet by going to the College's home page and clicking on 'calendar' or directly at www.grinnell.edu/calendar/. To schedule a campus event or reserve space contact the Office of Conference Operations and Events at ext. 3178. All events and programs on campus must be scheduled in accordance with the Calendar Scheduling Guidelines.

Important news and events for students, staff and faculty are published every Tuesday in the Campus Memo. The Memo is published by the Office of Conference Operations and Events and is available at www.grinnell.edu/car/confops/memo. Items to appear in the Memo should be submitted via the Campus Memo web site. Click on submit an item or use the Event Editor with the event ID and password you receive from the Office of Conference Operations and Events when you reserve space for your event. Items should be submitted based on the schedule available on-line, though event-related items will appear as they are added. The Memo publishers reserve the right to discard any item having no direct bearing on matters of interest to the college community