Joint Board Minutes 10.1.01 Highlights 1. Jim Sumner spoke about the College's new Financial Aid Policy. 2. The appointees to the Board of Trustee Committees and the Campus Committee on Admissions and Financial Aid were introduced to Joint Board. 3. Zainab Shakir accepted the Brandon Martinez Award on the Martinez family's behalf. 4. Denison Witmer will be performing at Gardner Lounge this Saturday at 10 PM. 5. FogFast will be this Friday. 6. Comedian Mitch Helberg will be in Harris Concert Hall on Friday. Tickets will be available at the Forum desk starting at noon on Wednesday. 7. The Standing Committee Bylaw Reform Package passed its final vote. 8. The Campus Safety and Security Committee Bylaw passed its first vote. I. Roll Call A. Miriam Stanton delegated for Kenneth Yeung (Norris). B. Rebekah Walters subbed for Nate Smith (OCCO). C. Dan Itzkowitz (Loose) arrived late but prior to any voting. II. Special Guests A. Jim Sumner (Dean of Admission and Financial Aid) - Before President Reagan and Bush took office, student's financial needs were fully met by most colleges. - Currently there are less than 25 academic institutes that meet their student's full financial need. - Eighteen months ago the Trustees presented their concern with Grinnell's economic situation, feeling that procedures should be taken in order to increase the net revenue of the college. - The Trustees recently passed a resolution to reaffirm their commitment to need blind admission and to economic diversity through the increased recruitment of low and no need students. - Although the College will increase its efforts to target students living in wealthier zip codes, everyone will still be admitted using the same proceedure. - Grinnell College is dedicated to maintaining its low student to faculty ratio (10/1). - Trustees plan to increase the GC enrollment from 1430 to 1500 students in ten years. - Late applicants for Financial Aid will have their grants lowered by 10% for each month their application is late. - The average amount a GC student pays is 50% of tuition costs. - Through the larger mailing, the College hopes to achieve a higher geographic and ethnic diversity. - Mike Chon was introduced as the third student representative on the Admissions and Financial Aid Committee. - If you have any questions, email [sumnerj] or [chonm]. B. Student Representatives to the Board of Trustee Committee on Development - Iqbal Sheikh [sheikhi] and Meghan Kirkwood [kirkwood] C. Student Representatives to the Board of Trustee Committee on Audit - Kanishk Bhatia [bhatiaka] - Prashant Paroda has always wanted to be a part of SGA and believes that his seat on the Committee will provide him with an incredible opportunity to serve SGA. D. Student Representatives to the Board of Trustee Committee on Academic Affairs - Kendra Young [youngk] E. Student Representatives to the Campus Committee on Student Life - Matt Watson [watson] will be the second Senator on CSL. - Eileen Twohy [twohy], Andy Grimm [grimmand], Em Westergaard [westerga], and Michael Taliercio [talierci]. - CSL will meet next Wednesday at 4:15. III. Presentation of the Brandon Martinez Award - Since Brandon's family could not make it to Joint Board, President Paul Ford presented the plaque to Zainab Shakir, a close friend of Brandon. IV. Correction/Approval of the 9/24/01 minutes A. Alejandro Oyarzabal - Apologized to Noe Montez for any comments that he found offensive in last week's minutes, although their intent was to serve as comical relief, not malice. - I forgot to add the highlights to last week's minutes. - To read the new version of the minutes, visit the SGA Website V. Hall Council Reports A. Smith Hall ­ Danijela Gazibara - 7 people attended the meeting - Paul Ford facilitated a self-governance workshop - The new alcohol policy and a hall community service project was discussed B. James Hall ­ Paul Ames - Discussed self-governance and security issues. - Noe Montez talked about possible service projects. - Paul asks that you visit the fun and exciting SGA website. VI. Budgets A. ACE ­ Geoff Swenson - Stone Co's non-alcoholic "Coming Out Party" for October 12th - Stone Co requested $100, ACE recommended $100. - The budget recommendation passed, 23-0-0-0. VII. Cabinet Reports A. Gabe Rosenberg ­ Vice President / President of Academic Affairs - Gabe will be gathering data on how the mentored advanced projects are functioning. Email [sgavp] with opinions. B. Katie Pieper ­ Student Groups Liaison / Publicity Coordinator (SGL/PC) - Nothing C. Carter Adams ­ Concerts Chairperson - Denison Witmer will be performing at Gardner Lounge this Saturday at 10 PM. D. Hilary Bown (absent) ­ Films Chairperson - Films committee will meet in Forum coffeehouse Thursday, Oct. 11 at 8 p.m. - Friday, October 5 Harris Cinema: 4:30 & 7:30 pm ­ SHREK, 10:30 pm -- MATRIX South Lounge: 8:30 pm -- BABE - Saturday, October 6 Harris Cinema: 1:30 pm ­ SHREK, 4:30 & 7:30 pm ­ BOSSA NOVA, 10:30 pm ­ BABE Outdoor/South Lounge - 8:30 pm ­ MATRIX - Sunday, October 7 Harris Cinema: 1:30 pm ­ BOSSA NOVA, 4:30 pm ­ MATRIX, 7:30 pm ­ BABE - Friday, October 12 Harris Cinema: 4:30 & 7:30 pm ­ TOMB RAIDER, 10:30 pm ­ TOMMY BOY South Lounge: 8:30 pm ­ MALENA - Saturday, October 13 Harris Cinema: 1:30 pm ­TOMB RAIDER, 4:30 & 7:30 pm ­ CLAIRE DOLAN, 10:30 pm - MALENA Outdoor/South Lounge - 8:30 pm ­ TOMMY BOY - Sunday, October 14 Harris Cinéma: 1:30 pm ­ CLAIRE DOLAN, 4:30 pm ­ MALENA, 7:30 pm ­ TOMMY BOY Harris Cinema: 1:30 pm ­ BOSSA NOVA, 4:30 pm ­ MATRIX, 7:30 pm ­ BABE E. Alejandro Oyarzabal ­ Administrative Coordinator (AC) - Nothing F. Noe Montez ­ Student Services Coordinator - The GHS Homecoming Parade will be this Thursday. - Students interested in participating in the Student Service's AltBreak at Grinnell, email [service]. - FogFast will be this Friday. The two charities that will receive the profits will be NYT 911 and Prashanti (no relation to Prashant ParodaŠin any way!!!). For more information, email [service]. - Jacob Kaufman-Osborn (Cowles) asked what students that have meals such as Shabbat Table could do to contribute to FogFast. Noe recommended that they pound Dick's inbox [williamr] with stuff. G. Geoff Swenson ­ All Campus Events (ACE) Coordinator - Budgets are due any time Friday. - The comedian, Mitch Helberg will be coming to campus. Each student can get one ticket, and each staff member can get two ticketsŠnot students. The tickets will be available at the Forum desk starting at noon on Wednesday. - Student Groups are encouraged to throw Harris parties, many dates are still available. H. Prashant Paroda ­ Treasurer - Budgets are due any time Friday. - Finance Committee will meet at 3 PM on Sunday. I. Paul Ford ­ President - Due to a lack of participation, there was no need for a random draw for the "Host a Trustee" program. - At 5 PM on Friday, October 5th, the Trustees will be hosting an Open Forum in the South Lounge of the Forum and Mentoring sessions in ARH. - Cabinet is prepared to conduct self-governance workshops at each senator's hall council. - Steve Briscoe is currently researching how Security Committees functions at other colleges. - Students have no real legal power; it is shared governance that allows students to have an important role on campus. VIII. Committee Reports A. Student Services Committee ­ Jessica Enns - The Student Services Committee discussed the campus bike program and Fogfast. If anyone is able and willing to fix the bikes, please contact [service]. B. Ad Hoc Constitutional and Bylaw Reform Committee ­ Alejandro Oyarzabal - The grueling task of finding all the problems in the SGA Constitution and Bylaws has begunŠwheeeee. - Will be meeting at 8 PM this Thursday. Anyone that is interested in contributing to the process is welcome. C. Student Heath and Wellness Committee ­ Chris Rathjen - Will publish the first Monthly Toilet Times soon. - Are discussing Monte Carlo night. D. Publicity Committee ­ Katie Pieper - Are discussing means of increasing publicity. E. Parking Committee ­ David Creasey - Met with Steve Briscoe in preparation for the first meeting that will be in October. - Briscoe has been waiving several tickets - The Parking Committee will consider the construction of a parking garage either across the street from Main, near Music House, or in the practice field behind Norris. IX. Old Business A. Standing Committee Bylaw Reform Package ­ Cabinet. Appendix I - The amendment passed, 22-0-1-0. B. Campus Safety and Security Committee Bylaw ­ Peter Olson (OCNCO), Damien Specht (James), and Matthew Watson (OCCO). - Alejandro Oyarzabal explained the difference between a SGA Standing Committee and a Grinnell Campus Committee. Basically, in a Standing Committee, students are better able to control what issues are discussed, and who sits on the committee, whereas on a Campus Committee, while students do not receive as much power, the committee does have more legitimacy within the administration. The current proposal is for a SGA Standing Committee, if they would wish to attempt to establish a Campus Committee, they would have to write a proposal. - Jon Pettit argued that CSL deals with several of the issues that this committee would review. Dan Grossberg felt that the purpose of this committee is to concentrate on specific issues. Geoff felt that this committee would avoid student's voices being marginalized and the purpose of the committee being misguided. - Don Weston's proposal that at least one RLC should be added to the committee was accepted. He also stated that by having it serve as a Campus Committee, the staff members feel more compelled to attend. - The first vote on this bylaw proposal passed, 18-0-1-4, with Brian Turner (Main) Abstaining, George Carroll (OCNCO), Dan Itzkowitz (Loose), Jonathan Greiner (Cleveland), and Jancey Wickstrom (Rawson) PNV. X. New Business A. Katie Pieper informed Joint Board that she would be starting a committee dedicated to the revival of Student Activities and Campus Traditions. - The committee will be working together with Student Affairs. - If anyone has any ideas, please email [pieper]. B. Jancey Wickstrom (Rawson) asked for Joint Board to start on time. C. Don Weston asked that Cabinet members and Senators make RLC's task easier by not going against the alcohol policy. At Dance-A-Thon, there were some conflicts with Joint Board members carrying alcohol onto the premises, and giving the sponsors a hard time. - Aaron Wright (Read) felt that this issue should be discussed; yet at the same time, students should not lock themselves in their room and drink in private. XI. This week in Joint Board history. - Ye Olde Drinking Rule was a means of maintaining drinking etiquette - October 8, 1953: "The first item of business was the appeal of George Baker to revoke his fine for dining room dress infraction. This appeal was turned down by the council and the fine is to be due one week from the time he receives a notice." "Hull Pothoven and Barney Gissenaas wearer fined $2 each fro dinning room misconduct. At this point in the meeting we were interrupted by a small riot on South Campus, involving a Good number of preps. The bulk of the offenders were rounded up and each man was put on conduct-pro for the first semester. The mere were: Burr Munsell, Chuck Thompson, Bob Grindey, Tom McClintock, Howard Needle, Art Granna, Lee Frerikson, Ron Sturms, Jim Sisson, Jim Osborn, Jim Conney, and all of the freshmen of South Younker Hall." XII. A motion to adjourn passed, 23-0-0-0. XIII. Appendices Appendix I. Standing Committee Bylaw Reform Package President Replace Article I. 1. A. 8. with: Co shall be the liaison between the town and the college. This includes membership to Imagine Grinnell, the Grinnell Chamber of Commerce, and chairing the Executive Committee. Student Services Coordinator Add I. 2. C. 4. Co shall be a member of the Election Board. Standing Committee Membership Replace II. 1. with: All committees under this section are permanent committees chaired by SGA office holders. All committee appropriations must be approved by a simple majority of Joint Board. All other decisions reached by these committees are binding to SGA unless overturned by a simple majority vote of Joint Board unless otherwise specified. Each committee shall be chaired by an appointee of the President and Vice-president / PAA and have at least one Joint Board Senator and student-at-large as members. Committee guidelines addressing details such as voting, open/closed meetings, meeting times, etc., shall be composed by the chairperson and approved by the committee. Committee chairs shall publicize all open seats on standing committees. This statement should encourage student involvement, detailing the responsibilities of being a member of said standing committee. Committee chairs shall enlist the help of the Publicity Committee in this duty. Remove II. 1. A. 1. Replace II 1. B. 1. with: The ACE Committee shall consist of the ACE Coordinator, representatives of the Office of Student Affairs, 2-4 Hall Social Coordinators with at least one HSC from each (North and South) of campus, Senators, and students-at-large. The ACE Committee will meet regularly to discuss and review budgets, event proposals, and the College calendar. Replace II. 1. C. 1. with: Election Board will meet as often as necessary to carry out its responsibilities. Remove II. 1. D. 1. Replace II. 1. E. 1. with: The Concerts Committee shall make every attempt to represent a diverse range of tastes in concerts. The Committee shall meet as often as necessary to fulfill its responsibilities. Replace II. 1. F. 1. with: The Films Committee shall make every attempt to represent a diverse range of tastes in films. The Committee shall meet as often as necessary to fulfill its responsibilities. Replace II. 1. G. with: Publicity Committee Subsection 1. The Publicity Committee shall be responsible for conducting at least one survey of the student body each semester. Subsection 2. The Publicity Committee shall assist the Publicity Coordinator to advertise SGA events. Subsection 3. The Publicity Committee shall meet as often as necessary to fulfill its responsibilities. Move II. 1. H. to II. 1. I. Add II. 1. H. Executive Committee Subsection 1. The Executive Committee shall be responsible for crafting and executing initiatives aimed at improving relationships between the town and college community. Subsection 2. The Executive Committee shall be responsible for assisting the President in executing initiatives from cos office. Subsection 3. The Executive Committee shall meet as often as necessary to fulfill its responsibilities. Appendix II. Campus Safety and Security Committee Bylaw Add to Article II, Section 1, I. I. Campus Safety and Security Committee 1. The Campus Safety and Security Committee shall consist of the ACE Coordinator, Senator(s), students-at-large, at least one RLC, the head of The Office of Campus Safety and Security, and one to two members of faculty staff. The Committee will meet as often as necessary to carry out its responsibilities. 2. The Committee shall serve as a conduit of information between The Office of Campus Safety and Security, SGA and the student body. 3. The Committee shall serve as a forum for student grievances related to The Office of Campus Safety and Security. 4. The Committee shall evaluate and review the standards and procedures utilized by The Office of Campus Safety and Security. Add to Article I, Section 2, D, 1. 1. The All-Campus Events Coordinator shall chair the All-Campus Events Committee, the Campus Safety and Security Committee, and supervise party-related services.