The College engages its faculty and assigns residence hall space in advance of each semester in accordance with the number of students who have signified intent to be enrolled. When students withdraw during the semester, they leave vacancies that cannot be filled. The following rules concerning refunds protect Grinnell from losses when students withdraw.
A student withdrawing from the College within the first six weeks of the semester is held responsible for tuition, room, meal plan, and other fees on a prorated basis as of the date the student withdraws. If a student withdraws after six weeks into the semester, no tuition, room, meal plan, and other fees will be refunded. The same policy applies to emergency leaves.
Tuition, room, meal plan, and other fees will not be refunded for students suspended or dismissed for academic or conduct reasons during the semester.
The College will comply with all applicable mandated federal and state refund policies related to military and/or other service.
Federal student aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws before completing more than 60% of the semester, the student may no longer be eligible for the full amount of the federal student aid that the student was originally scheduled to receive.
If a student received all F’s due to ceasing to attend courses, the student is considered to have unofficially withdrawn. With an unofficial withdrawal, the withdrawal date will be either the last date of attendance if it can be documented, or the 50% point of the semester.
Based on a prescribed federal refund calculation the percentage of the semester attended is used to calculate the amount of the student's earned/unearned federal student aid funds. The unearned portion of federal student aid funds will be returned to the appropriate aid program(s).
After withdrawal adjustments to tuition, required fees, room, and meal option, funds are returned to payment sources in the following order:
- Federal Unsubsidized Direct loans
- Federal Subsidized Direct loans
- Federal Perkins loans
- Federal PLUS loans
- Federal Pell grants
- Federal SEOG grants
- Other Title IV aid
- State loans
- State grants
- Private grants
- Institutional loans
- Institutional grants
- Other payment sources
Examples of federal refund and repayment calculations are available from the Office of the Cashier.
The student is responsible for payment to the College of any balance due after the required return of funds.