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Important Dates to Remember
Faculty Important Dates to Remember, 2013-2014* (printable version)
*Please also see the Registrar's Calendar at: http://www.grinnell.edu/about/offices-services/registrar/calendars
*Please also see Chaplain's Office Calendar of Religious Holy Days, at http://retro.grinnell.edu/offices/chaplain/calendar
Materials are due by 5:00 PM unless otherwise noted.
Please refer to the Faculty News Digest for materials relevant to current and upcoming deadlines. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
FALL 2013 AUGUST 2013 2 Harris Fellowship Proposals for 2013-2014 academic year due 16 Academic year CSFS faculty research/scholarship grant requests due (first deadline) 16 Faculty Study Leave proposals from individuals due 16 Applications for Academic Enterprise Leaves for tenured faculty due 16 NEH Summer '14 Stipend Proposals due (internal competition) to Dean 24-28 New Student Orientation 28 Faculty Meeting, 9:30 AM, ARH 302 28 All student work due for internships, directed summer research, including 499 (MAP) 29 Classes begin SEPTEMBER 1 Summer 299 and 499 (MAP) reports due from faculty 2 Fall Faculty-Faculty Tutorial, Course-Related Field Trip, Teaching & Learning Discussion Group, Faculty Weekend Seminar applications due (ISC/ASO Deans Office) 4 Department Chairs submit New Course proposals and course changes for spring schedules to division chair 6 Summer grades due 6 499 (MAP) applications for students off-campus the previous semester or who are continuing a 499 (MAP) 9 Division Meetings, Noon (Social Studies: ARH 102) 9 Division Meeting, Noon (Science: SCI 2022) 9 Division Meetings, Noon (Humanities: BCA 152) 9 Proposals for Mellon/Expanding Knowledge Initiative Bridging Projects due (ASO Deans Office) 15 Faculty Travel requests for additional professional meetings due (first deadline) 15 Proposals for workshops, courses, and seminars to develop new teaching competencies due (ISC/ASO) 15 Faculty Travel requests for professional meetings relating to teaching due (ISC/ASO) 15 Curricular Development proposals due (ISC/ASO) 16 Faculty Meeting, 4:15 PM, ARH 302 Election of members (3) of Personnel Appeals Board: 2 Year Term (At first regular Faculty meeting, Fall semester) 20 Academic year CSFS faculty research/scholarship grant requests due (second deadline) 26 NEH Summer '14 Stipend final applications due (to NEH) 26 American Council of Learned Societies Fellowship applications due (to ACLS) 27 Draft Spring course schedules go to department/concentration chairs for review (from Registrar) 27 Division Chairs notify Registrar/Dean of New Course proposals and course changes 27 Department Chairs submit special topic proposals for spring term to Registrar's Office 27-29 Family Weekend OCTOBER 1 Deadline to apply for a Spring 2014 Writing Mentor (J. Carl) 2 Fall Interim Review Dossiers due (from Dept. Chairs) in Dean's Office 4 Mellon Post-Doc Position Proposals due in Dean's Office 4 Statement of Departmental Planning to Support Study Leave Applicants due 7 Faculty Meeting, 4:15 PM, ARH 302 9 Fall Complete Review Dossiers due (from Dept. Chairs) in Dean's Office 11 Departments submit corrected spring schedule to Registrar 14 Division Meeting, Noon (Social Studies: ARH 102) 14 Division Meeting, Noon (Science: SCI 2022) 14 Division Meeting, Noon (Humanities: BCA 152) 14 Term Faculty Staffing Proposals due in Dean's Office 18 Nominations for Alumni Scholars Program (R. Wolf) 19-27 Fall Break 28 Pre-registration materials sent to academic advisers (Registrar's Office) NOVEMBER 1 Last date to submit Faculty Travel Requests for first meetings 4 Faculty Meeting, 4:15 PM, ARH 302 4 Winter Break Faculty-Faculty Tutorial applications due (ISC/ASO Deans Office) 4 Grinnell-in-London faculty applications due 4 Grinnell-in-Washington faculty applications due 4-14 Pre-registration for Spring 2014 6 Tenure Review Dossiers due (from Dept. Chairs) in Dean's Office 8 Research Leave proposals for 2013-14 due 8 Sabbatical Leave proposals for 2013-14 due 11 Division Meeting, Noon (Science: SCI 2022) 11 Division Meeting, Noon (Humanities: BCA 152) 11 Division Meeting, Noon (Social Studies: ARH 102) 15 Faculty Travel requests for additional professional meetings due (second deadline) 15 Faculty Travel requests for professional meetings relating to teaching due (ISC/ASO) 15 Proposals for workshops, courses, and seminars to develop new teaching competencies due (ISC/ASO) 15 Curricular Development proposals due (ISC/ASO) 15 Convocation proposals for 2014-2015 due (R. Bly) 18 Final student applications for 297, 299, 387, 397, 399, 499 (MAP) independent study 18 Faculty Meeting, 4:15 PM, ARH 302 28-29 Thanksgiving Break DECEMBER 2 Faculty Meeting, 4:15 PM, ARH 302 2 Faculty Salary Reviews due (from Dept. Chairs) in Dean's Office 9 Division Meeting, Noon (Social Studies: ARH 102) 9 Division Meeting, Noon (Science: SCI 2022) 9 Division Meeting, Noon (Humanities: BCA 152) 13 Last day of classes, first semester 16-20 Final Exams for first semester 31 Grades for Fall semester due in Registrar's Office by 12:00 NOON SPRING and SUMMER 2014 JANUARY 1 Fall 2013 499 (MAP) / 299 Reports due from faculty 20 First day of classes, spring semester 24 Departments receive schedule materials from Registrar's Office 24 499 (MAP) applications for students off-campus the previous semester or who are continuing a 499 (MAP) 24 SFS Proposals due in Dean's Office FEBRUARY 1 Department Chairs submit new course proposals and course changes to Division Chair 3 Faculty Meeting, 4:15 PM, ARH 302 X
Election occurring between first and second February Faculty Meetings:
- Division chair (SCI: Even years; SST & HUM: Odd years) - 2 year term
- Divisional representatives to Personnel Committee: (SCI and SST: odd years; HUM: even years) - 2 year term;
- Divisional representative to Curriculum Committee: (SCI: Even years; SST & HUM: Odd years) - 2 year term
3 Spring Faculty-Faculty Tutorial, Course-Related Field Trip, Teaching and Learning Discussion Groups, and Faculty Weekend Seminar applications due (ISC/ASO Deans Office) 3 On-campus Summer Workshop proposals due (ISC/ASO Deans Office) 7 Nominations for Alumni Scholars Program (R. Wolf) 7 Summer CSFS 499 MAP funding requests due from faculty 7 Div. Chairs notify Registrar of new course proposals and course changes for course schedule 10 Division Meeting, Noon (Humanities: BCA 152) 10 Division Meeting, Noon (Science: SCI 2022) 10 Division Meeting, Noon (Social Studies: ARH 102) 10 Department Chairs submit special topic proposals to Registrar's Office 12 Spring Interim Review Dossiers due (from Dept. Chairs) in Dean's Office 14 Department Chairs submit 2014-15 schedule to Registrar's Office 15 Curricular Development proposals due (ISC/ASO) 15 Faculty Travel requests for professional meetings relating to teaching due (ISC/ASO) 15 Proposals for workshops, courses, and seminars to develop new teaching competencies due (ISC/ASO) 15 Faculty Travel requests for additional professional meetings due (third deadline) 17 Faculty Meeting, 4:15 PM, ARH 302 X
Election of At-Large member of Executive Council and At-Large member of Personnel Committee: 2 year term (At second February Faculty Meeting)
Election of Department Chair for each department: 1 year term with understanding that a second year of service will normally follow. (After second February Faculty Meeting and before spring break.)
21 Summer CSFS faculty research/scholarship grant requests due 21 CFD Fellow Proposals due in Dean's Office MARCH 3 Faculty Meeting, 4:15 PM, ARH 302 5 Spring Complete Review Dossiers due (from Dept. Chairs) in Dean's Office 5 Promotion to Professor Review Dossiers due (from Dept. Chairs) in Dean's Office 10 Division Meeting, Noon (Humanities: BCA 152) 10 Division Meeting, Noon (Science: SCI 2022) 10 Division Meeting, Noon (Social Studies: ARH 102) 14-31 Spring Break 19 Departments/Concentrations receive schedule from Registrar's Office to proof 29 Deadline to apply for a Fall 2014 Writing Mentor (J. Carl) 31 Tenure-track staffing proposals for searches in 2014-15 due in Dean's Office 31 Summer Faculty-Faculty Tutorial and Off-Campus Summer Study/Workshop applications due (ISC/ASO Deans Office) APRIL 2 Department Chairs submit final corrections of schedule to Registrar's Office 3 Proposals for workshops, courses, and seminars to develop new teaching competencies due (ISC/ASO) 3 Faculty Travel requests for professional meetings relating to teaching due (ISC/ASO) 3 Summer Curricular Development proposals due (ISC/ASO Deans Office) 7 Faculty Meeting, 4:15 PM, ARH 302 Election of Chair and members of FOC: 1 year term. (At first faculty meeting following spring break.) 7 Preregistration materials distributed 14 Division Meeting, Noon (Humanities: BCA 152) 14 Division Meeting, Noon (Science: SCI 2022) 14 Division Meeting, Noon (Social Studies: ARH 102) 14-24 Pre-registration for Fall Classes 21 Faculty Meeting, 4:15 PM, ARH 302 28 Final student applications for fall 297, 299, 387, 397, 399, 499 (MAP) independent study (Registrar) MAY 1 Faculty Travel requests for additional professional meetings due (fourth deadline) 1 Academic Equipment Requests due (from Dept. Chairs) 5
Faculty Meeting, 4:15 PM, ARH 302
Election of members of faculty committees, and, if appropriate year, College Marshal, 3 yr. term (FOC to present nominations at a regular faculty meeting in May)
5 Summer 499 (MAP) Application Part A due to Registrar's Office (from students) 9 Last Day of Classes 12 Division Meeting, Noon (Humanities: BCA 152) (tentative) 12 Division Meeting, Noon (Science: SCI 2022) (tentative) 12 Division Meeting, Noon (Social Studies: ARH 102) (tentative) 12-16 Final Exam Week 17 Grades for Seniors due in Registrar's Office by 12:00 NOON 19 Commencement, 10:00 AM 27 Grades for Spring semester due in Registrar's Office by 12:00 NOON 27 Spring 2014 499 (MAP) / 299 Reports due from faculty JUNE 2 Final student applications for summer research 299, 399, 499 (MAP, Part B) due (Registrar) JULY 1 Faculty Activity Report for 2013-14 due (Sedona) 1 Senior Faculty Status Annual Reports due (Sedona) AUGUST 2014 1 Harris Fellowship Proposals due for 2014-15 15 Academic year CSFS faculty research/scholarship grant requests due (first deadline) 15 Study Leave Proposals due for 2014-15 27 Student projects due for Directed Summer Research and Internships
Lists of Faculty
Faculty Travel Guidelines
SUMMARY OF FACULTY TRAVEL GUIDELINESrevised July 2013
Guidelines for Reimbursement
We ask that you keep expenses as low as possible; any money you can save will remain available to fund additional meetings requested later in the year. The Committee for Support of Faculty Scholarship (CSFS) has set the maximum reimbursement for any trip to a professional meeting at $2,000, or $2,500 for an international first trip eligible for the Shephard Fund airfare supplement. Please request funding for your first professional meeting by November 1. After that date, remaining funds will be allocated for additional professional meetings. We cannot guarantee that funds will be available for first trips requested after November 1 of each year.
Expenses for Attendance at Professional Meetings
Please follow the procedures outlined below to enable us to make the allocation of the Faculty Travel funds as equitable as possible. Any effort you can make to reduce costs, including sharing a room, will make it possible to fund additional meetings.
1. Original copies of receipts for each expense over $50 are needed for reimbursement. Please complete a Travel Expense Voucher and return it along with original itemized receipts to the Dean's Office (Nollen 2) within thirty days from date of travel or prior to June 30, whichever comes first.
2. Please make your flight arrangements as early as possible to ensure the lowest possible fares. You are invited to book your trip to include a stay-over the night before your meeting, in cases where a substantial saving is possible. The college will pay for the additional meals and lodging if this plan will substantially reduce airfare cost. You may purchase your airline ticket directly and apply for reimbursement, or you may have your academic support assistant purchase the ticket and pay for it using a College purchasing card; the fare will be charged to faculty travel.
3. You have three options for getting to the Des Moines and Cedar Rapids airports:
- A. Faculty can drive their own car and park in airport parking. The College will reimburse them for the round trip mileage at the standard rate of 56 cents/mile (as of January 1, 2013) and for airport parking.
- B. Faculty can reserve an Enterprise rental car, pick up the car at the Campus Security Office and drop it off at the airport terminal Enterprise counter. Upon return, an Enterprise rental car can be picked up at the airport and returned to the Campus Security Office. Academic support assistants can assist with these arrangements.
- Please be prepared to present a valid driver's license and proof of college insurance when picking up a rental vehicle. College insurance cards are available from academic support assistants or the Dean's Office.
- C. Under special circumstances, faculty may request a driver for transportation to and from the airport. Marcia Baker in the Dean's Office must approve the driver prior to making reservations. The cost of this service includes mileage and the labor cost of the driver and is typically in the $65-$90 range each way. The faculty member will personally pay all costs in excess of $60 each way. If a faculty member has a relative or friend drive them to and from the airport, they will be reimbursed at the standard rate of 56 cents/mile (as of January 1, 2013) for each roundtrip (generally 120 miles round trip x $0.56/mile = $67.80) to the Des Moines airport.
First Professional Meetings
Allowable expenses include transportation, registration, lodging, and meals. Top priority for funding will be to support travel of each full-time faculty member to one professional meeting each year.
Emeriti faculty may submit a travel request if they will be presenting at a conference. Approvals will be made using "Additional Meeting" guidelines and as funds allow.
Expenses for First Meetings
The following will be used when allocating funds for first meetings:
- Airfares within the U.S. are limited to $500. Airfares to Hawaii, Puerto Rico and international destinations will be covered up to $800 for travel between September 15 and May 15 or $950 from May 15 to September 15. Additional funding (up to $500) for international airfare is available to faculty whose trips have the purpose of enhancing knowledge related to their area of teaching through the John N. and Mary K. Shephard Faculty Travel and Study Fund. A brief report is required for reimbursement using Shephard funds.
- Travel costs (including travel to and from airports) to meetings in nearby cities such as Chicago, St. Louis, Kansas City, or Minneapolis will be reimbursed at a maximum rate of $300. Those driving will be reimbursed at 56 cents/mile up to the $300 maximum, plus parking and tolls. Faculty preferring to fly will pay any costs above this rate of $300.
- Meals, including gratuities of up to 20%, are reimbursed up to $55 per day. Please note that original, itemized receipts are needed for each meal over $50 in order to be reimbursed. Between-meal refreshments are considered personal expenses, and are not covered.
Additional Professional Meetings
Requests to support travel to additional meetings will be considered four times during the year. The request for an additional trip should include a one- to two-paragraph justification plus the standard travel form with the budget for the trip. In the case of traditional scholarly meetings, the Committee for Support of Faculty Scholarship (CSFS) will provide advice on the funding decisions. In the case of meetings to support your teaching, the Instructional Support Committee (ISC) will provide advice on the funding decisions. Justification should include comment upon the relevance of the meeting to current scholarly or pedagogical projects and alternatives considered to reduce the cost of travel and attendance.
Funding for additional meetings is generally approved only for faculty members who will be presenting scholarship at the meeting and who occupy regular, continuing faculty positions. All proposals for additional professional meetings received before the following deadlines will be considered as long as there are funds to allocate; those received later will be held until the next date.
- September 15
- November 15
- February 15
- May 1
Expenses for Additional Meetings
The following criteria will be used when allocating funds for additional meetings. Once the maximum budget is established, faculty members may be reimbursed for allowable expenses up to that total, regardless of expense line. For instance, funds saved on lodging costs may be applied to supplement what was granted for travel.
- Registration: maximum $100
- Transportation: within 350 miles - maximum $250; greater than 350 miles - maximum $400
- Meals & lodging for those presenting scholarship: maximum $150 per diem up to $600 maximum per trip (meals/gratuities alone are reimbursable at no more than $55 per day)
Additional funding (up to $500) for international airfare is available to faculty whose trips have the purpose of enhancing knowledge related to their area of teaching through the John N. and Mary K. Shephard Faculty Travel and Study Fund. A brief report is required for reimbursement using Shephard funds.
Leave Application Deadlines
Leave Application Deadlines
Type of leave Deadline Link to Guidelines Harris 1st Friday in August Harris Guidelines Study 3rd Friday in August Study Leave Guidelines Research 2nd Friday in November Research Leave Guidelines Sabbatical 2nd Friday in November Sabbatical Guidelines
Leaves for Support of Scholarship
Leaves for Support of Faculty Scholarship
Grinnell College offers several leave programs for regular, full-time faculty. This document describes these leave programs and policies in effect as of July 2008.
Leaves for Assistant Professors
Faculty members at the assistant professor rank initially appointed into full-time, regular (i.e., not temporary or replacement) faculty positions may apply for a Harris Fellowship or for a one-semester (3-course) Research Leave at full salary. Faculty members are eligible for either a Research Leave or a Harris Fellowship, not both.
Under normal circumstances (when they begin their appointments at Grinnell College having completed their terminal degree and counting no prior teaching experience as credit toward a tenure review), faculty members may apply for these leaves during their third and/or fourth years at Grinnell College and take a leave during the following year. Faculty members counting one year of prior teaching experience toward the tenure review are eligible to apply for Harris and Research Leaves in their third year and to take the leave in the fourth year. Those counting two years of prior teaching experience toward the tenure review are not eligible to apply for Research or Harris Fellowships.
Faculty who have not finished their terminal degree when first appointed to Grinnell and who elect not to count part of their teaching at Grinnell toward the tenure review, or faculty who otherwise delay their tenure review beyond their sixth year at the college, are eligible to apply for a Research Leave or a Harris Fellowship tenable in either of the two years prior to the year of the tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for a Research Leave or a Harris Fellowship tenable in the two years prior to the year they are reviewed for promotion to Associate Professor.
Normally, two Harris Fellowships will be awarded each year, selected from proposals submitted by eligible faculty. An announcement will be sent in late spring to eligible faculty, along with more detailed procedures and policies. Proposals are due in the Dean's Office by 5:00PM on the 1st Friday in August for a leave to be taken in the year following the competition year. Guidelines for application for the Harris Fellowship may be found at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves/ (in the Leaves for Assistant Professors section). Proposals will be sent to external reviewers. The Committee for Support of Faculty Scholarship will consider the proposals and reviews and make a recommendation to the Dean and President. The Dean and President will consult with the Personnel Committee prior to selecting the faculty members to be appointed as Harris Fellows.
PLEASE NOTE: You are asked to let the Dean's Office know of your intention to apply for a Research Leave by the 3rd Friday in August, because application for these leaves affects review schedules. This notification of intent is very important, but does not bind you to apply for a leave, if you later decide not to do so.
Proposals for Research Leaves are due in the year prior to the leave. The Dean and President will approve such leaves after consultation with the Committee for Support of Faculty Scholarship and the Personnel Committee. Award of a Research Leave is contingent upon a successful complete review. Guidelines and current deadlines for application for a Research Leave may be found athttp://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (in the Leaves for Assistant Professors section).
Leaves for Associate Professors and Professors
Associate Professors and Professors in regular, full-time appointments are eligible for a first sabbatical leavein the year after they are promoted to Associate Professor, or their seventh year at the college, whichever is later. However, faculty members who have taken either a research leave or a Harris Fellowship are eligible for the first sabbatical leave in the second year after the year of a successful tenure review, or their eighth year at the College, whichever is later.
After the first sabbatical leave, faculty will be eligible for a sabbatical leave each seventh year. Sabbatical leaves provide full salary for one semester (3 course) or half salary for two semesters. Applications for sabbatical leaves are due in the Dean's Office by 5 PM of the 2nd Friday in November in the academic year prior to the year of the proposed leave. These will be reviewed by the Committee for Support of Faculty Scholarship. Guidelines and current deadlines for application for sabbatical leave may be found at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (In the Leaves for Associate Professors and Professors section)
Academic Enterprise and Study Leaves
Faculty in regular full-time appointments are eligible to apply for one-semester (2 course) paid leaves under the academic enterprise or study leave programs. These leaves are to be used for scholarly projects and may either be coupled with a sabbatical leave to extend it to one year at full pay, or provide a leave in between regular sabbatical leaves. Normally, these leaves will not be awarded to faculty who have taken a sabbatical leave in the past two years or who will be eligible for a sabbatical leave in two years. Faculty taking academic enterprise or study leaves will normally be expected to continue with advising and modest service activities, but proposals which require long term absences and therefore cannot entail advising or service work will be considered. Requests for a complete severance from college service will require convincing substantiation.
Proposals for study leaves are due in the Dean's Office by 5:00 PM of the 3rd Friday in August in the academic year prior to the year the leave is requested. Proposals for academic enterprise leaves are due in the Dean's Office by 5:00 PM the third Friday in August in the academic year prior to the year the leave is requested. (The Departmental and Instructional Planning section of those proposals is due by 5 PM on the first Friday in October.) The Committee for Support of Faculty Scholarship will review proposals based upon the quality of the proposed project including the record of scholarly productivity. The Committee may request reviews of proposals by external reviewers. Detailed guidelines for application for academic enterprise leave proposals are available on the Dean's web page at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (In the Leaves for Associate Professors and Professors section). Detailed guidelines for application for study leave proposals are available on the Dean's web page at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (In the Leaves for Associate Professors and Professors section)
Grant Request Guidelines
Summary of Grant Request Guidelines
revised August 2013(Skip this and go directly to the Grant Request Form)(Skip this and go directly to a printable form)(Information on MAP Proposals)
College grant funds are available to support a wide variety of scholarly projects. For funding related to faculty travel to professional conferences, see guidelines for travel to professional meetings. Guidelines for funding other activities related to scholarship follow. Highest priority will be given by CSFS to research, performance, exhibition, and other generally recognized scholarly activities. Curricular projects should be submitted initially to the Instructional Support Committee which may refer the proposal to another funding source if appropriate.
- Third Friday in August - Academic Year grant requests (awarded by mid-September)
- Third Friday in September - Academic Year grant requests (awarded by mid-October)
- First Friday in February - Summer 499 MAP funding requests (awarded by mid-March)
- Third Friday in February - Summer Faculty Research/Scholarship grant requests (awarded by late March)
PLEASE NOTE: The Committee for the Support of Faculty Scholarship (CSFS) will give first consideration to those requests received by the deadline. A brief report of research resulting from the CSFS grant should be included in recipients’ annual Faculty Activity Reports (Sedona), which are due July 1.
1. All faculty members with continuing full-time, or regular part-time, appointments are eligible for research/study funds provided by the College up to a maximum of $4,000. The committee reserves the right to limit requests to assure funding is available for summer.
2. Faculty members who hold term contracts, or have resigned, may apply for grants not to exceed $500 per academic year.
3. Faculty members who have not completed the terminal degree are eligible only for one-time support of dissertation research and production, not to exceed $300. (Funds are not available to pay copyright fees, or other such fees connected with the dissertation, or for travel for defense of dissertation.)
4. Sabbatical and other scholarly leaves: Faculty members on leave may apply for meals and lodging support provided the travel is away from the primary place of residence. Travel to the primary place of residence during the leave, and living expenses at the primary place of residence for the leave, will not be funded.
5. Emeriti may submit a request to CSFS to support their scholarship. Funding will be limited to $1,000 per academic year and will be granted as funds allow.
1. Grants up to $2,000 requested by continuing faculty members usually will be funded annually, subject to available funding and scholarly record.
2. Grants for amounts between $2,000 and $4,000 will be given to persons who demonstrate tangible progress on previously-funded projects or to persons for whom grant support will supplement outside funding. Successive annual grants at this level are possible, subject to available funding and scholarly record.
Types of expenditures eligible for Grant support include:
1. Expendable materials and supplies used for research/scholarly project.
2. Certain databases that are not suitable for library purchase.
3. Books (up to $500 maximum). This new type of expenditure will be supported on a trial basis with review by CSFS at the end of the year. Provide title, author and cost in proposal. Explain why acquisition of this book by the College Libraries would not meet the researcher's need.
4. Living expenses for off-campus research: $100/day food and lodging for up to a maximum of 12 weeks. Original, itemized receipts are needed to support all expenses over $50. Expenses greater than $50 that are not accompanied by original itemized receipts will not be reimbursed.
5. Wages for student research assistants (see wage guidelines issued by Treasurer's Office). Note that funding is normally for current student employees. If wages for non-students are needed for special circumstances, an explanation is required and a different rate of compensation may apply.
6. Manuscript preparation and other minor publication costs. This service should be provided by Grinnell’s academic support staff if possible.
7. Travel (original, itemized receipts are required for all expenses over $50).
- Repeated trips to local cities (within a 100 mile radius of Grinnell) for research/collaboration will be limited to three trips per semester and may not exceed $300 per semester.
- Travel for general professional consultation, or preliminary dialogue with possible collaborators, is more appropriately suited to attendance at a professional meeting. Travel for the purpose of working on a specific project with co-authors needs justification as to why this work cannot effectively be conducted via forms of remote contact.
8. Short-term studio or laboratory rental; rental of special equipment.
9. Professional fees deemed necessary in bringing a finished and accepted piece of scholarship to publication or production.
10. Small gifts to reward research participants.
11. Visa fees for international travel for research.
Types of expenditures not eligible for Grant support include:
1. Attending professional meetings (see separate guidelines for travel to professional meetings).
2. Computer hardware and software. **
3. Journals and subscriptions. ***
4. Modest costs for telephone, postage, office supplies, copying, etc. are already provided for in Department budgets.
5. Underwriting of direct publication costs of major publications such as monographs, textbooks, reference works, etc. (Note: On a trial basis, requests for required subventions to enable significant peer-reviewed publication may be considered by the Committee, subject to budgetary constraints.)
6. Travel to/from primary place of residence while on a scholarly leave.
7. Equipment and tools should be referred to the Department Chair for Academic Equipment consideration.
** Normally faculty and departments make hardware and software requests through their Information Technology Services support team.
*** Requests for institutional acquisition of journals and subscriptions are directed to the College Libraries.
Duties of the Deans
David Lopatto Heather Lobban-Viravong Mark Schneider Maria Tapias Poonam Arora COMMITTEES Executive Council Committee for the Support of Faculty Scholarship (CSFS) Instructional Support(including Library and Information Technology facilitation) Curriculum Committee on Academic Standing (CAS) Personnel Personnel Assessment Off Campus Study Board Council on Diversity & Inclusion Admission and Student Financial Aid Senior Faculty Status (SFS) Committee Tutorial and Advising Title IX Task Force Budget Steering Budget Steering Academic Space Planning FACULTY RECRUITMENT, EVALUATION, AND SUPPORT Competitive Study Leaves/Harris Fellowships Part-Time Faculty Contracts Mellon Postdoctoral Fellowships EKI-Interdisciplinary faculty Diversity Policy, including search protocols Tenure-Track Faculty Searches and Contracts Full-Time Term Faculty Searches (interviews) General Faculty Development, on and off campus (including summer and academic year workshops) National Center for Faculty Development and Diversity (NCFDD) Programs Full-Time Term Faculty Searches and Contracts Senior Faculty Status (SFS) & Emeritus Faculty New Faculty Orientation Faculty Mentoring Network / Early Career Faculty INSTRUCTIONAL PROGRAMS David Heather Mark Maria Poonam Department Reviews Academic Resource Centers (ARC) Off-Campus Study* including
- Grinnell-in-London (GIL)
- Grinnell-in-Washington (GIW)
Diversity & Inclusion in the Classroom initiatives Academic Resource Labs
Mentored Advanced Projects (MAP) and summer research Liberal Arts in Prison Program* Independent Study Alternative Language Study Option (ALSO) Program* Independent Majors Tutorial Instructor Orientation Credit-bearing Internships Curricular Technology Specialists (CTS)* and Technology Support Academic Equipment Requests and Needs LIAISON David Heather Mark Maria Poonam Academic Centers - Humanities - Prairie Studies - Rosenfield Program Analytic Support and Institutional Research Academic Support and Advising (in Student Affairs) Posse Foundation Faculty Salary Committee Teaching Groups (e.g. The Committee to Foster Foreign Language Study (CFFLS) and The Science Teaching and Learning Group (STaLG)) Academic Centers - International Studies - Wilson Program Faculty/Staff of Color Caucus Communications/Alumni and Public Relations, including recognition of faculty and student scholarly achievements Academic Staff Technicians* Career Development Consortium for Faculty Diversity (CFD) Convocation and Academic Speakers Program Higher Learning Commission of the North Central Association of Colleges and Schools (HLC/NCA) Diversity/Inclusion in Athletics Service Learning and Engagement Mellon Mays Undergraduate Fellowship Program (MMUF) Administrative Coordinator OTHER David Heather Mark Maria Poonam Represent Grinnell College at: *Associated Colleges of the Midwest (ACM) Advisory Board of Dean
*AALAC (Alliance to Advance Liberal Arts Colleges)
*Rumper Deans Group at AAC&U (Association of American College and Universities)
*Annapolis Group of Deans (June 2014)
External grants related to faculty scholarship Accreditation Process Intercultural Engagement and Leadership* Oversight for updating Faculty Handbook New Student Orientation/ Second-Year Experience Title IX Officer External grants (Howard Hughes Medical Institute (HHMI), Mellon, etc.) * Indicates supervisory duties
Deans' Office Staff Responsibilities
Retta Kelley x4268,kelleyla Marcia Baker x3100,bakermar Angie Story x4450,story Terri Phipps x3460,phippst Scheduling - Dean Scheduling - Heather Lobban-Viravong Scheduling - Associate Deans Scheduling - Associate Deans
and Chief Diversity Officer
Personnel Committee for the Support of Faculty Scholarship (CSFS) Committee Minutes Postings Instructional Support Committee (ISC) Executive Council Academic Speakers Budgets Tutorial & Advising Faculty Organization Committee (FOC): Maintain Voting Lists, Committee Lists; Eligibility Lists; Prepare/Send Ballots Committee Minutes Postings Title IX Task Force Council on Diversity and Inclusion
Faculty Recruitment, Evaluation, and Support
Faculty Searches including Consortium for Faculty Diversity (CFD) and Post-Docs Faculty Recruitment and Relocation Budget Part-time faculty contracts Faculty Development Opportunities including summer workshops Faculty Reviews - Processing/Tracking Startup Expenses Contact for on-line faculty recruiting (PeopleAdmin) External Grants (non-HHMI, including PostDoc, CFD, Mellon) Faculty Salaries Faculty Scholarship Expenses (Grants, Endowed Chairs) New Faculty Orientation & Information/Mentoring Advertising for Faculty Recruitment, including PostDoc Full-Time Faculty Contracts - Production/Tracking Faculty Travel Grant Apps/Awards/Budgets Diversity/Affirmative Action support for faculty hiring Faculty Stipends Leaves - Processing/Tracking NSF Grants and Match Budgets Extra-Departmental Teaching Assignments (GWS, HUM, SST115, TUT, etc.) Sedona Administrator Department Reviews -Processing/Tracking Faculty Evaluation Surveys/send/process forms; enter responses Faculty Accommodation National Center for Faculty Development and Diversity (NCFDD) Programs Harris Fellowship Process Harris Fellowship Budget Official Lists of All Faculty Entering faculty information in Datatel College Catalog/ Viewbook Faculty Lists
MAP Budgets Academic Support Asst's Mentored Advanced Project (MAP) Program Curricular Technology Specialist (CTS) & Technology Support Tutorial Program, including Orientation Assistive Technology
Dean's Travel Dean's Office Budget Assessment Dean's Office Website Dean's Correspondence and Reports Dean's Discretionary Budget Departmental student workers Second-Year Experience Faculty Office Assignments Acad. Equip. Applications/ Awards/ Budgets Assessment Faculty Handbook Department Budget Notifications Faculty News Digest
Research Ethics Board
At Grinnell College numerous research opportunities are available for both faculty and students in a variety of departments. This research ranges from field studies at CERA, to online surveys or laboratory work. Growing federal guidelines and regulations for research necessitate increased awareness of the ethical implications and considerations when undertaking a research project. If you conduct research of any kind in association with Grinnell College (e.g. anthropology, biology, psychology), please refer to the following pages to determine what level of review is necessary for your project.
Research Ethics Resources
Researchers at Grinnell need to consult the relevant ethical resources:
- Responsible Conduct of Research - Researchers have important professional and regulatory responsibilities related to the the responsible conduct of research (RCR), which is broadly defined as the practice of scholarship and scientific investigation with integrity. This site provides information and resources regarding NSF and NIH requirements regarding RCR.
- NSF Competes requires training and oversight in the responsible and ethical conduct of research. VisitNSF COMPETES Compliance for more information and resources.
- NIH recently updated the RCR Education Requirements. See Requirement for Instruction in the Responsible Conduct of Research. The updated Policy covers specific award mechanisms and is effective for new and renewal applications submitted on or after January 25, 2010. Updates are effective for all continuation applications with deadlines on or after January 1, 2011.
- CITI RCR Course
- Institutional Review Board (IRB) - Grinnell's IRB oversees all college research involving human participants. The IRB page includes general IRB information, human research proposal forms, online ethics training tutorials and additional links for both students and faculty.
- Institutional Animal Care and Use Committee (IACUC) - The IACUC for Grinnell College reviews all college research including animal subjects. Grinnell's IACUC page contains general IACUC information, animal research proposal forms, online ethics training tutorials and supplementary links for students and faculty.
- Institutional Biosafety Committee (IBC) - Grinnell's IBC evaluates all college research utilizing biohazards, such as recombinant DNA and infectious agents. The IBC page covers general IBC information, biohazard safety guidelines and regulations, online biohazard training tutorials and additional links for both students and faculty.
- Office of Institutional Compliance - This office encompasses issues of Research Integrity, Conflict of Interest and the duties of the college's Regulatory Compliance Officer. The Office of Institutional Compliance page provides general compliance information, federal guidelines and regulations for research, online conflict of interest tutorials and directions for reporting research misconduct.
- Office of Research Integrity
- Radiation Safety
Grinnell College provides a supportive atmosphere for faculty and facilitates their development, both in teaching and scholarship, during their entire careers. Below are outlined a number of our efforts in faculty development.
One of the Associate Deans and a standing committee of the faculty (the Instructional Support Committee) focus on support of faculty development related to teaching, learning, and the curriculum. They administer a substantial budget (including both internal and grant funds) to support faculty development activities and projects. Guidelines
We have created a variety of forums to bring faculty members across departments and divisions together to talk about teaching. These include: teaching and learning discussion groups, teaching colloquia, reading groups, faculty weekend seminars, and summer workshops on such topics as the teaching of writing, the teaching of oral communication skills, the arts of advising and mentoring, and uses of technology in teaching and learning. We also support faculty-faculty tutorials, which promote collaboration across departments in teaching. In addition to workshops, discussion groups, seminars, and other gatherings, we provide modest stipends for curricular development projects in targeted areas. Announcements of these opportunities occur regularly through our bi-weekly Faculty News Digest (in the "Faculty News" section below).
We secure external grants which provide stipends for faculty to develop courses or course modules supporting the goals of the grant-funded project--for example, use of technology in teaching or development of diversity in the curriculum. Faculty work individually or together in workshops to develop new pedagogical techniques, modules for courses, and/or new courses.
Faculty members can apply to the Instructional Support Committee for funding to support attendance at teaching-related professional meetings and workshops, beyond the one scholarly meeting which is fully funded for each faculty member.
Tenured faculty members may apply to teach in the College-operated off-campus study programs, Grinnell-in-London or Grinnell-in-Washington DC. These programs provide full-time teaching semesters on Grinnell's remote campuses with predominantly Grinnell students. Faculty members may offer new or existing courses using place-based pedagogies that tap the rich resources of these cities, and they often develop new scholarly interests or connections as well. For further information, consult the faculty applications guidelines
for GIL (http://www.grinnell.edu/about/offices-services/ocs/grinnell-in-london/application)
or GIW (http://www.grinnell.edu/about/offices-services/ocs/grinnell-in-washington/application).
The Committee on Support of Faculty Scholarship (CSFS), a faculty committee, oversees activities and fund allocations to support faculty scholarly projects.
Travel to Professional Meetings
Grinnell College provides support for each full-time faculty member to attend one professional meeting per year (generally covering travel, registration, lodging, and meal expenses). In addition, faculty may apply, on a competitive basis, for support of travel to attend additional professional meetings. The CSFS awards money, typically at half to three-quarters of the total expense, for these additional requests. (Please find more information on travel guidlines under the "Faculty Resourses" section in the "Grant Request Guidelines" drawer)
Funding for Scholarly Projects
Grinnell College maintains a fund to support faculty scholarly activities requiring travel to study sites or collections, purchase of supplies or materials, or student assistance. The total amount of funding available is approximately $1000 per faculty member per year. Faculty members submit proposals to CSFS for funding consideration. The range of awards is up to $4000. The College maintains a separate fund that pays for student stipends, supplies, and travel associated with faculty collaborations with students on scholarly projects.
(Please find more information on travel guidlines under the "Faculty Resourses" section in the "Faculty Travel Guidelines" drawer)
Support for Preparation and Submission of Grant Proposals
The Office of Corporate, Foundation, and Government Relations is staffed by a director and a grant writer. These two individuals assist faculty members in finding appropriate potential funding agencies, preparing proposals, and submitting proposals. This office also provides support for institutional grant proposals focused upon the academic program, including both instruction and research.
See document summarizing leave opportunities, found at under the "Faculty Resources" section of this page, in the "Leaves for Support of Scholarship" drawer
Leave Application Deadlines
Type of leave Deadline Link to Guidelines Harris 1st Friday in August Harris Guidelines Study 3rd Friday in August Study Leave Guidelines Research 2nd Friday in November Research Leave Guidelines Sabbatical 2nd Friday in November Sabbatical Guidelines
Faculty News Digest Archive
Faculty Mentoring Network
Faculty Mentoring Programs
This website brings together a variety of different support mechanisms on campus. It includes the names of specific faculty within each group that newer faculty can identify in order to tap into different support structures on campus. In addition to connecting with their peers, this website also serves as a resource for early career faculty to connect with tenured faculty who are willing to serve as points of contact on issues that newer faculty often face. Since one person cannot address all the needs of newer faculty, this website will provide various avenues of support for those who need it.
The Early Career Faculty Group Group
The Early Career Faculty group meets regularly to discuss issues relating to successfully navigating the establishment of an academic career. With programs that address needs for both tenure-track and term faculty, they are viewed by many junior faculty as a safe group to air concerns and worries about early career issues. In addition to supporting each other as non-tenured faculty, they seek guidance from tenured faculty members, administrators, and other Grinnell College staff members. The group also organizes opportunities for early career faculty to socialize as well as several ad hoc working groups on specific issues of concern.
Contacts (conveners of the group):
The Faculty and Staff of Color Caucus
The Faculty and Staff of Color Caucus is a group of staff and faculty who provide collegial support to one another through activities that encourage community building, fellowship, resource sharing, professional development, collaboration, and advocacy. The group encourages and supports Grinnell's stated commitment to diversity and equity and works in coalition with other members of the campus to create a climate where all of its members can thrive.
The Scholarly Women’s Achievement Group (SWAG)
In order to enhance and promote women¹s scholarly achievement at Grinnell College, SWAGS (Scholarly Women's Achievement Groups) were created. Each SWAG consists of a few (3-5) women faculty, who help each other 1) develop career goals for our scholarship and 2) identify short-term tactics for achieving those goals. The purpose of the groups is to provide practical, tactical support to each other for making our scholarship a priority in the context of our other professional and personal obligations. The aim is not to critique each other¹s scholarship, but to help each member articulate concrete objectives for scholarly production, and to set and meet practical goals towards those objectives. The small groups meet 4-5 times a year at times arranged by each group.
The Science Teaching and Learning Group
The Science Teaching and Learning Group (STaLG) is an open discussion group that has been meeting regularly for a number of years. Our goal is to provide a place where science faculty from all disciplines, as well as others involved in science education at Grinnell, can come together for informal conversations, brainstorming and strategy-sharing on a variety of topics in science teaching and learning. We generally have a mix of faculty and staff with a range of experience with students both in and out of the classroom to contribute their perspective on issues ranging from the very practical, such as syllabus design and exam writing, to broader pedagogical questions, such as what it means to have an inclusive classroom environment and approaches to teaching writing in the sciences.
The Committee to Foster Foreign Language Study
The Committee for the Fostering of Foreign Language Study (CFFLS) is made up of all members of the foreign languages and literatures departments (Chinese and Japanese, Classics, French and Arabic, German, Russian, and Spanish) and the Director of the ALSO program. CFFLS meets a minimum of three times per semester and members discuss issues pertaining to foreign-language pedagogy, teaching literature in translation, teaching with new technologies, off-campus study, and opportunities for students of foreign languages and literatures (majors and non-majors alike) during their studies at the college and after graduation.
Faculty Supporting Faculty
Other Institutional Support
Grants Office (http://retro.grinnell.edu/offices/cfgrelations)
The Office of Corporate, Foundation and Government Relations gives support and advice at many levels—from early brainstorming to final grant submission for faculty seeking outside support for scholarship and major curricular development.
Dean of the College (http://www.grinnell.edu/academics/arc/academic-affairs)
The Dean, the two Associate Deans, and associated support staff provide assistance to faculty in numerous ways. If you don’t know who to contact, the Dean’s Office is a good place to start. In addition to the Dean’s main page, don’t miss the information of Dean responsibilities and the Dean’s staff responsibilities in the Faculty Resources Section.
Office of Diversity and Inclusion (http://www.grinnell.edu/about/offices-services/diversity-achievement)
The Diversity Office supports a wide range of diversity efforts to recruit a wide variety of people—students, faculty, and staff—to campus and develop a campus environment conducive to retention of a diverse community.