Additional information for faculty available at Academic Affairs Resources. Also see the New Faculty Orientation Schedule.

Computers

You will be assigned a computer username (for email, file server storage, etc.) and a password. We highly recommend that you store all text and other data files on our file server (rather than your local hard drive) as these drives are far more reliable, backed up nightly and accessible from all campus. Networked laser printers are present in all academic buildings.

Additional information on faculty and staff resources is available at Information Technology Services.

Confidential Material Disposal

Confidential documents should be shredded and may be taken to academic support offices for disposal.

Copy Services

Premier Printing: Premier Printing serves as the Grinnell College copy center. Staff and faculty can have copies made usually within a 48 hour time frame. A full range of copy and finishing services are offered from black and white and color copies to design and CD archiving. For more information and a list of services click here.

Academic Support Offices: Please ask academic assistants to acquaint you with the copy machines in the offices if you are not familiar with the model. These machines keep track of usage by auditron, and you must have an access code number to enter before it can be used. Your account number should be obtained from your academic assistant as each department has a separate number. Your academic assistants are available to help you do copying jobs. Please talk to your academic assistants about the appropriate procedure for having students do your copying. (Please note that copies made in the academic support offices are 5 cents a copy and will be billed to your departmental budget. Your department will be pleased if you try to conserve the budget by sending all possible jobs to Premier Printing!)

Library: To use the copier in the library, you will need a number from the desk and key it in at the copier. Give your permission to the Circulation Desk Supervisor (ext. 3350) if you would like your student worker to make copies for you.

Fax

The fax machine in academic support offices is available for faculty use only (students are to use the fax in Mail Services). Fax numbers are listed in the Faculty and Staff Directory. Your academic support assistant will be glad to discuss the procedure for using the fax in your building.

E-mail

An e-mail account will be assigned to you by Information Technology Services. The college's computer system operates differently on the MAC and PC, so if you need help, check with the academic support assistants or the Computer Help Desk (for more information see the "Computer Help Desk" Drawer below.

Computer Help Desk

The phone number is x4400 or you can e-mail them at HELPDESK.

ITS Hotline Information

Keys

Following is a list of keys you will need and who you need to contact to obtain them:

Building entrance -- Your P-card will give you access to academic buildings. Please contact your academic support assistant if you have trouble accessing your building.

Your own office -- Facilities Management [Service Building, x3300]. Please check with your academic support assistant first to see if they have already ordered them for you.

Classroom keys -- Please check with your academic support assistants.

P. O. Box -- (If needed.) Crady Mail Services (Kim Hegg, Manager/Mollie Warburton, Assistant).

Acaemic Support Assistants' Office -- from Facilities Management. Because of confidential materials, the key to the academic support assistants' offices should only be used by faculty. Please be sure the office doors are locked when the academic assistants are not in their offices. Check with your academic support assistants regarding their hours.

Memo Pads

You may have personalized memo pads printed by Premier Printing. Check in your academic support office for information. (They may also have scratch pads available.)

Notary Services

The individuals listed below are Notary Publics available to campus members by appointment.

  • Robyn Berardo - ext. 4824; Old Glove Factory, 733 Broad Street
  • Diane Hawkins - ext. 4940; 1127 Park Street
  • DeNeil Moes - ext. 4100; John Chrystal Center 113
  • Marna Montgomery - ext. 4655; Mears Cottage
  • Allison Vosburg - ext. 3169; Science 1232

Office Security

In order to maintain security and integrity of confidential material in academic support assistants' offices, STUDENTS ARE NOT ALLOWED TO BE IN THE OFFICE UNSUPERVISED AT ANY TIME OF THE DAY OR NIGHT. This is extremely important. Please help out by not giving your students access to the office (which includes your office key).

Copiers for student use are available in various locations on campus. STUDENTS ARE NOT TO BE GIVEN THE AUDITRON CODE NUMBERS FOR THE PHOTOCOPIER, NOR MAY THEY USE THE FAX, COMPUTERS OR TYPEWRITERS IN THE OFFICE AT ANY TIME. (Typewriters are allowed if pre-arranged between academic assistants and students.)

If you send a student to pick up computer output from the academic support assistants' office, please have them ask one of the assistants to retrieve it from the printer for them. (Another professor's exam, confidential letter, or grades might be in the output tray as well!)

Pioneer One-Card (Identification)

The Pioneer One-Card is the campus ID system that provides access to many services at Grinnell College. If you have not yet had your picture taken, call the office at x3661 and set up a time.

Recycling

Recycled paper is divided into white, colored, newspapers and cardboard. There are small plastic stacking bins located in various places in each building. Check with your academic support assistant for the one located nearest to you.

Supplies

You may purchase supplies from the Bookstore and charge them to your department. Tell the cashier which department and sign the charge form.

Telephone

Information about telephone and voice mail use can be found in the Faculty/Staff Directory, or can be provided by your academic support assistant. Voice mail is available for your use, or your phone can be set to forward to your academic support office after 4 rings if you would prefer. These options can be discussed with support assistants. Please advise academic support assistants if you plan to be absent for a period of time.

Long Distance Calls: To make long distance calls, you need to obtain an access code from Computer Services (ext. 4901). To make an off campus call, first dial 7. To make a long distance call, dial ##, your access code, 7, the area code (even if the area code is the same as ours), and your number. Once a month you will receive a bill in which you are to identify your personal charges from business charges. Payment for personal calls is sent to the Treasurer's Office (via campus mail if you like) or to your support assistants' office. You may pay cash or by check made out to Grinnell College.

Voice Mail: Contact ITS (x4901) to set up your voice mailbox. This is an ideal way to get your phone messages directly without running the risk of a message being relayed incorrectly. You also can set up your message to suggest pressing "zero" to transfer to the academic support assistants if the caller prefers.

Telephone Messages: Phone messages for you can be delivered in one of four ways: voice mail, e-mail, a note by your office door, or a note in your box in the academic support office. Let your assistant know which you prefer.

Forwarding Telephone Calls (if you do not use voice mail): If you absolutely don't want voice mail, then call forwarding is available to you. If you're not in your office or if you're talking on the phone when another person is trying to call, you can have your calls forwarded by Computer Services x4901 to your academic support assistants' office. Or if you want to forward all calls, even temporarily, you can program the phone yourself (instructions are in the Faculty/Staff Directory). Another option for temporary forwarding is for the support assistants to do so from their office phones.

Work Requests for Academic Support Assistants

Academic support assistants are there to be helpful. Please don't hesitate to ask them to do work for you! They do their best to prioritize the workload, so please discuss your project needs with them.

Academic Support Assistants