Dates and Calendars
Calendars and Schedules
Department Chair Resources
Department Chair Support
Information regarding Faculty Recruiting is available on the Faculty Resources intranet page (login required).
Position Description Templates are in the drawer below.
Faculty and Departmental Reviews
Information regarding Faculty and Department Reviews is available on the Faculty Resources intranet page (login required).
Requests for Funds or Actions
Faculty Travel Guidelines Summary (Under "Faculty Resources" section)
Department Chairs 2014-2015
Anthropology Brigittine French Art & Art History Jenny Anger Biology Vince Eckhart Chemistry Andy Mobley Chinese & Japanese Jin Feng Classics Monessa Cummins Computer Science Sam Rebelsky Economics Bill Ferguson Education Jean Ketter English George Barlow French David Harrison German Dan Reynolds History Elizabeth Prevost Library Richard Fyffe Math & Statistics Karen Shuman Music John Rommereim Philosophy John Fennell Physical Education Greg Wallace Physics Jake Willig-Onwuachi Political Science Barb Trish Psychology David Lopatto Religious Studies Tyler Roberts Russian Kelly Herold Sociology Karla Erickson Spanish Valerie Benoist Theatre & Dance Justin Thomas
Division Chairs 2014-2015
Division Chairs 2014-2015
Science Richard Fyffe Social Studies Karla Erickson Humanities Tyler Roberts
Position Description Templates
All proposals for positions should include proposed advertisement copy. The templates are available below.
Interdisciplinary Chairs 2014-2015
American Studies Karla Erickson Biological Chemistry (Major) Shannon Hinsa-Leasure East Asian Studies Matthew Johnson Environmental Studies David Campbell Gender, Women's, and Sexuality Studies (Major) Lakesia Johnson General Science (Major) Paul Tjossem Global Development Studies Eliza Willis (Fall)
Leif Brottem (Spring)
Latin American Studies Valerie Benoist Linguistics Carmen Valentin Neuroscience Jerod Weinman Policy Studies Bill Ferguson Russian, Central & East European Studies Ed Cohn Technology Studies Michael Guenther Western European Studies Kelly Maynard
Shared Position Policy
Two persons who are both members of the Grinnell College faculty are able to share a single faculty position. By creating shared positions, the College has responded to those consistent employment challenges incurred by academic couples in small communities such as Grinnell. Both individuals sharing a position have full faculty status. The College benefits by attracting faculty to the College who might not otherwise be able to accept a position at Grinnell College. By having two persons in a single faculty position, the College also may gain curricular flexibility.
Because of the contractual differences between shared positions and single full-time positions, shared-position issues must be carefully considered both for current holders of shared positions and for candidates applying for faculty positions at Grinnell on a shared basis. This document presents a discussion of these issues.
1. Persons considering a shared-position application for an advertised faculty position must decide prior to the on-campus interview of the applicant pool if they wish to apply separately for the full-time position or together for a shared position. The College will honor their choice. For shared-position candidates, both candidates must be ranked near the top of the applicant pool to be offered a shared position.
The College will also consider converting a single full-time appointment to a shared-position appointment. The department should present a proposal to the Dean that indicates how the conversion would benefit the College and that presents evidence for excellence in teaching, scholarship, and potential service on the part of the candidate. The Dean will take the proposal to the Executive Council for its recommendation. The Executive Council will decide whether the proposal is sufficiently compelling and recommend whether the College should proceed with its normal hiring procedures.
2. The College will not require one member of a shared position to teach full time during an approved family or medical leave granted to the other partner. However, in the event that one of the individuals holding a shared position resigns or is unable to continue his or her teaching duties for a period of time extending beyond an approved medical or other leave of absence, the other individual in the shared relationship must assume teaching duties up to the equivalent of one full-time position. For example, if one individual in the shared-position relationship suffers a long-term disability or resigns, the other individual in the shared-position relationship must assume the full-time position. To fulfill this obligation, shared-position faculty must have expertise in the same or closely allied academic discipline or subdiscipline and must hold appointments in the same academic department.
3. As regular, continuing members of the Grinnell College faculty, shared-position faculty have the same duties, obligations, responsibilities, and privileges as outlined in The Faculty Handbook for all regular faculty. Thus, shared-position faculty have the same performance expectations for teaching and scholarship as full-time faculty and have the same contract and promotion review schedules and procedures as full-time faculty. Service expectations for the shared position should be the same as for a single regular faculty position. Each faculty member in a shared- position relationship is separately considered for contract renewal and for promotion and tenure. They may each apply for support for attendance at an annual professional meeting and for grant board support according to the guidelines in The Faculty Handbook.
4. Since the current full-time teaching schedule at Grinnell College is five courses or course equivalents per year, a full-time shared-position schedule is five courses per year. Each faculty member in a shared position shall teach at least two courses per year unless given permission to teach fewer courses by the Dean of the College.
5. Currently each shared position carries a base salary associated with the position rather than two base salaries respectively associated with each individual in the shared-position relationship. For appointments made after September 1, 1994, each individual will have a base salary. Having individual base salaries allows the College to make appropriate merit salary increments and to develop shared-position appointments with individuals who have different experience or academic rank. The College will make salary payments to each individual according to one of two methods.
Method one Salary payments will be made to each of the faculty members at their respective prorated salary. That is, if the faculty members teach respectively three and two courses in a given year, each will receive three-fifths and two-fifths of their respective individual base salary. Each additional course is compensated at one fifth of the respective individual base salary.
Method two Salary payments will be made to each of the faculty members at the prorated average base salary of the shared position faculty members. That is, if the faculty members teach respectively three and two courses in a given year, each will receive three-fifths and two-fifths of the average base salary calculated from the two individual base salaries. Each additional course is compensated at one fifth of the average base salary.
With either method, if one faculty member assumes the full-time position, the base salary of this faculty member will be his or her individual base salary.
Shared position faculty must chose method one or method two at the time of appointment. Subsequently, at the conclusion of every fifth year of service at the College, they may elect either method of salary allocation for the next five years.
Regardless of the method of salary allocation for the shared position, if the shared position members have approximately equal teaching duties, current College policy permits the College upon the request of both members of the shared position to allocate 1/2 of the sum of their actual salaries to each member of the shared position. In this case, each member would receive the same salary for the year.
6. Shared-position faculty members qualify for those benefits described in The Faculty Handbook. Since shared-position faculty members share full faculty positions, benefit waiting periods for all shared-position faculty members will be those for full positions rather than for part-time positions.
7. Each faculty member in a shared position is eligible for a sabbatical leave in accordance with The Faculty Handbook. The College will base the compensation during this sabbatical period on the average number of courses taught per year calculated from the previous six years of teaching, excluding unpaid leave periods.
8. All full-time, regular faculty are eligible to apply for Senior Faculty Status (SFS) according to the guidelines stated in Part III. Section VI. of The Faculty Handbook. During the period of a shared position, each faculty member separately accumulates time toward the fifteen-year SFS eligibility requirement with each year of service counting as one of the fifteen years required for SFS eligibility.
Upon meeting the SFS eligibility requirements, a member of a shared position may propose moving to SFS. While both members need not propose to move to SFS at the same time, the College may ask the other member of the shared position for a commitment to a specific timetable for retirement or moving to SFS prior to approving the request of the proposing member.
The total SFS compensation for the shared position member proposing to move to SFS will be calculated as described in The Faculty Handbook but pro-rated at a rate equal to his or her average FTE yearly course load during his or her career at the College as a holder of a single full-time faculty position or a full-time shared position. For example, under the current SFS 55% compensation policy, a member of a shared position who has taught an average of four courses each year (80% FTE) while at Grinnell may propose moving to SFS with annual compensation of 80% of 55% of the faculty member's base salary in the shared position.
When one member of a shared position moves to SFS, the second member assumes a full-time teaching position. Subsequently, upon meeting the SFS eligibility requirements, this person may propose moving to SFS using the same compensation rules as described in the preceding paragraph.
If the shared position converts to a single position prior to either member moving to SFS, the position converts to a single position and the holder of this position falls under the SFS guidelines that pertain to a full-time member of the faculty as described in The Faculty Handbook.
As stated in Part III.VI.F of The Faculty Handbook, the College reserves the right to re-evaluate its position at any time concerning the offering of the SFS option or withdraw from offering it as the College deems necessary. If such adjustment or withdrawal should occur, those faculty members who have been granted the option will be continued under the plan as specified in their SFS appointment agreement with the College.
Committee Lists and Descriptions
Click here to view the committee lists and descriptions. (Login required)
Best Practices for Committees
Best Practices for Committees
This is intended to be a living document reflecting the collective wisdom of the Grinnell Faculty. In January and February 2012 the FOC gathered suggestions for the initial draft from over twenty-five faculty members of various ranks and disciplines. In March 2012 the FOC organized these suggestions into this initial document and posted it in the hopes that it will serve as a helpful tool to support faculty and as a springboard for ongoing discussion and mentoring among the faculty on intentional committee practices. We encourage faculty to continue to share their ideas for updating this document with the Chair of FOC so that it can truly be a living document of ongoing self-reflection.
Best Practices for Meeting Participants
- Be on time and let the chair know beforehand if you are leaving early - it might affect the order of the agenda.
- Bring copies of agenda and related materials circulated before the meeting.
- Read agenda and related materials before the meeting.
- Stay focused on agenda item.
- Share relevant information you have from your role as a representative of or to the committee (e.g., of division, to executive council, etc.)
- Be civil, listen to your colleagues, and be willing to change your position.
Best Practices of Committee Chairs
- Use Doodle or other meeting scheduling services for other meetings.
- Send Outlook request and reminders and attach relevant agenda and documents to request. It makes it convenient to find materials one needs for the committee meeting and puts it on the calendar of those who rely upon Outlook.
AT BEGINNING OF THE YEAR
- For ongoing meetings, set schedule at the beginning of the semester / year.
- Set up schedule of main agenda items and deadlines and discuss at first meeting (knowing that new items will need to be added).
- Start with introductions. Make all feel welcome and valued.
- Review the Charge to the committee and the committee report from the previous year.
Have a clear agenda and stick to it.
- Only meet when there is a clear and relevant agenda with specific tasks that cannot be handled over e-mail.
- Agenda items should only include items that the committee has clear authority to do and should be specified as:
- Action items - e.g., items requiring a decision of the committee. **These should be first on the agenda**
- Non-action items - e.g., when input has been requested by a person with the authority to make a decision.
- The agenda should state the start and stop times of the meeting and indicate how much time will be allocated to each agenda item.
Who to invite / delegating roles
- When possible have support staff help with scheduling meetings, taking minutes and follow-up tasks.
- Before the meeting, designate a committee member (other than chair) to take minutes.
- Identify and invite people with critical information or authority needed in order for the committee to carry out agenda items.
Preparation for meeting
- Send out essential materials and agenda in advance (as pdf files). Give people enough time to read it and assume they do. Don't spend meeting time reviewing it.
- Avoid an overload of material - send out what is essential and provide focus for reading.
- If you anticipate disagreement on a main agenda item, speak with committee members individually before the meeting to clarify sticking points and possible resolutions.
Role of Chair - To be an active leader in facilitating the committee's process.
Frame the discussion.
- Make clear the issue to be addressed.
- Make clear the role, purpose, and authority of the committee on the issue at hand.
- Clarify at the start of the meeting how action items to be completed at that meeting will be achieved (e.g., ballot vote, consensus, etc.).
- Articulate consensus as it develops.
- Clarify different options and lead discussion about these options.
- If disagreement develops, try to clarify the core issues and interests of the disputants, which may be helpful for finding resolutions.
Make effective use of time.
- Cut off discussions not on topic or steer it back to the agenda.
- If it is difficult to find a solution (e.g. settle on final wording), appoint a sub-group. Make sure everyone is comfortable with the group appointed.
- Use technology for collaborative drafts, such as Google docs, which keep track of revision history.
- If consensus cannot be reached on an issue, determine when there has been enough discussion and take a vote.
- Check in with less vocal and underrepresented participants (including staff or student members in a majority faculty committee, untenured faculty members).
- At end of meeting go around room and let everyone get in a quick last word.
Summarize main points of meeting, review action items and delegate follow-up.
Minutes and Other Documents
- All decisions and recommendations should be recorded in the minutes.
- Ensure that the minutes are clear and organized to set a solid path for the next meeting.
- Have committee approve minutes at the beginning of the next meeting.
- Make the minutes available to all current and future committee members.
- Date all documents and include page numbers.
- Plan and prepare end-of-year report which summarize actions and recommendations.
- Facilitate communication between committee and other appropriate structures on campus, both "up and down": e.g., to the deans, to those represented by the committee, etc.
AT THE END OF THE YEAR
- Prepare end-of-year report and provide to the next year's committee.
- Review and update the committee description and update with FOC.
- Consider whether this committee could be disbanded or subsumed by another entity.
- Non-Standing Committees: Have a sunset clause. Re-evaluate necessity of committee on a scheduled basis (are there essential agenda items still to be done?)
- Ad Hoc Task Force: Disband once work is completed.
Principles Guiding Faculty Organization Committees
General Principles Guiding All Committees
1. Committee sizes should be kept to the minimum needed for the specified task, but committees are encouraged to consult with relevant faculty and administrators and/or to invite them to attend committee meetings in order to ensure that a wide range of expertise is available and multiple viewpoints can be expressed. To facilitate this, meeting dates and agendas should be posted publically. Individuals interested in attending a committee meeting should contact the committee chair. Committee meetings which will deal with confidential matters are an exception.
2. Existing committees should be used to perform new tasks, when possible. Thus, the Curriculum Committee would be the committee to deal with all curricular issues, rather than separate committees being formed to handle special courses such as tutorials or capstones. Similarly, when feasible, existing committees would be the core group for grant proposals coordinated by the administration.
3. To form a new faculty committee or to include faculty on a committee, permission must be obtained from the Dean of the College acting in consultation with the Chair of the Faculty Organization Committee. When new committees are formed, the chair of the Faculty Organization Committee should be provided with a written description of the committee name, membership, and duties to allow more efficient tracking of committees.
4. When a new committee is formed, an expiration date will normally be specified. The date can be extended, but a conscious decision must be made to do so. Standing Committees are the exception; these are permanent committees and changes in these committees must be voted upon by the faculty.
5. Committees are encouraged to utilize secretarial support when this would facilitate the efficient completion of their duties.
6. Only actions involving Standing Committees of the Faculty need be voted on by the entire faculty. Descriptions of Standing Committees will be published in the Faculty Handbook. Descriptions of other committees will be maintained on a web page.
Lists of Faculty
Alumni in the Classroom
Funding Opportunity (login required)
Faculty Travel Guidelines
SUMMARY OF FACULTY TRAVEL GUIDELINESrevised July 2013
Guidelines for Reimbursement
We ask that you keep expenses as low as possible; any money you can save will remain available to fund additional meetings requested later in the year. The Committee for Support of Faculty Scholarship (CSFS) has set the maximum reimbursement for any trip to a professional meeting at $2,000, or $2,500 for an international first trip eligible for the Shephard Fund airfare supplement. Please request funding for your first professional meeting by November 1. After that date, remaining funds will be allocated for additional professional meetings. We cannot guarantee that funds will be available for first trips requested after November 1 of each year.
Expenses for Attendance at Professional Meetings
Please follow the procedures outlined below to enable us to make the allocation of the Faculty Travel funds as equitable as possible. Any effort you can make to reduce costs, including sharing a room, will make it possible to fund additional meetings.
1. Original copies of receipts for each expense over $50 are needed for reimbursement. Please complete a Travel Expense Voucher and return it along with original itemized receipts to the Dean's Office (Nollen 2) within thirty days from date of travel or prior to June 30, whichever comes first.
2. Please make your flight arrangements as early as possible to ensure the lowest possible fares. You are invited to book your trip to include a stay-over the night before your meeting, in cases where a substantial saving is possible. The college will pay for the additional meals and lodging if this plan will substantially reduce airfare cost. You may purchase your airline ticket directly and apply for reimbursement, or you may have your academic support assistant purchase the ticket and pay for it using a College purchasing card; the fare will be charged to faculty travel.
3. You have three options for getting to the Des Moines and Cedar Rapids airports:
- A. Faculty can drive their own car and park in airport parking. The College will reimburse them for the round trip mileage at the standard rate of $0.565 per mile (as of January 1, 2013) and for airport parking.
- B. Faculty can reserve an Enterprise rental car, pick up the car at the Campus Security Office and drop it off at the airport terminal Enterprise counter. Upon return, an Enterprise rental car can be picked up at the airport and returned to the Campus Security Office. Academic support assistants can assist with these arrangements.
- Please be prepared to present a valid driver's license and proof of college insurance when picking up a rental vehicle. College insurance cards are available from academic support assistants or the Dean's Office.
- C. Under special circumstances, faculty may request a driver for transportation to and from the airport. Marcia Baker in the Dean's Office must approve the driver prior to making reservations. The cost of this service includes mileage and the labor cost of the driver and is typically in the $65-$90 range each way. The faculty member will personally pay all costs in excess of $60 each way. If a faculty member has a relative or friend drive them to and from the airport, they will be reimbursed at the standard rate of $0.565 per mile (as of January 1, 2013) for each roundtrip (generally 120 miles round trip x $0.565/mile = $67.80) to the Des Moines airport.
First Professional Meetings
Allowable expenses include transportation, registration, lodging, and meals. Top priority for funding will be to support travel of each full-time faculty member to one professional meeting each year.
Emeriti faculty may submit a travel request if they will be presenting at a conference. Approvals will be made using "Additional Meeting" guidelines and as funds allow.
Expenses for First Meetings
The following will be used when allocating funds for first meetings:
- Airfares within the U.S. are limited to $500. Airfares to Hawaii, Puerto Rico and international destinations will be covered up to $800 for travel between September 15 and May 15 or $950 from May 15 to September 15. Additional funding (up to $500) for international airfare is available to faculty whose trips have the purpose of enhancing knowledge related to their area of teaching through the John N. and Mary K. Shephard Faculty Travel and Study Fund. A brief report is required for reimbursement using Shephard funds.
- Travel costs (including travel to and from airports) to meetings in nearby cities such as Chicago, St. Louis, Kansas City, or Minneapolis will be reimbursed at a maximum rate of $300. Those driving will be reimbursed at $0.565 per mile up to the $300 maximum, plus parking and tolls. Faculty preferring to fly will pay any costs above this rate of $300.
- Meals, including gratuities of up to 20%, are reimbursed up to $55 per day. Please note that original, itemized receipts are needed for each meal over $50 in order to be reimbursed. Between-meal refreshments are considered personal expenses, and are not covered.
Additional Professional Meetings
Requests to support travel to additional meetings will be considered four times during the year. The request for an additional trip should include a one- to two-paragraph justification plus the standard travel form with the budget for the trip. In the case of traditional scholarly meetings, the Committee for Support of Faculty Scholarship (CSFS) will provide advice on the funding decisions. In the case of meetings to support your teaching, the Instructional Support Committee (ISC) will provide advice on the funding decisions. Justification should include comment upon the relevance of the meeting to current scholarly or pedagogical projects and alternatives considered to reduce the cost of travel and attendance.
Funding for additional meetings is generally approved only for faculty members who will be presenting scholarship at the meeting and who occupy regular, continuing faculty positions. All proposals for additional professional meetings received before the following deadlines will be considered as long as there are funds to allocate; those received later will be held until the next date.
- September 15
- November 15
- February 15
- May 1
Expenses for Additional Meetings
The following criteria will be used when allocating funds for additional meetings. Once the maximum budget is established, faculty members may be reimbursed for allowable expenses up to that total, regardless of expense line. For instance, funds saved on lodging costs may be applied to supplement what was granted for travel.
- Registration: maximum $100
- Transportation: within 350 miles - maximum $250; greater than 350 miles - maximum $400
- Meals & lodging for those presenting scholarship: maximum $150 per diem up to $600 maximum per trip (meals/gratuities alone are reimbursable at no more than $55 per day)
Additional funding (up to $500) for international airfare is available to faculty whose trips have the purpose of enhancing knowledge related to their area of teaching through the John N. and Mary K. Shephard Faculty Travel and Study Fund. A brief report is required for reimbursement using Shephard funds.
Leave Application Deadlines
Leave Application Deadlines
Type of leave Deadline Link to Guidelines Harris 1st Friday in August Harris Guidelines Study 3rd Friday in August Study Leave Guidelines Research 2nd Friday in November Research Leave Guidelines Sabbatical 2nd Friday in November Sabbatical Guidelines
Leaves for Support of Scholarship
Leaves for Support of Faculty Scholarship
Grinnell College offers several leave programs for regular, full-time faculty. This document describes these leave programs and policies in effect as of July 2008.
Leaves for Assistant Professors
Faculty members at the assistant professor rank initially appointed into full-time, regular (i.e., not temporary or replacement) faculty positions may apply for a Harris Fellowship or for a one-semester (3-course) Research Leave at full salary. Faculty members are eligible for either a Research Leave or a Harris Fellowship, not both.
Under normal circumstances (when they begin their appointments at Grinnell College having completed their terminal degree and counting no prior teaching experience as credit toward a tenure review), faculty members may apply for these leaves during their third and/or fourth years at Grinnell College and take a leave during the following year. Faculty members counting one year of prior teaching experience toward the tenure review are eligible to apply for Harris and Research Leaves in their third year and to take the leave in the fourth year. Those counting two years of prior teaching experience toward the tenure review are not eligible to apply for Research or Harris Fellowships.
Faculty who have not finished their terminal degree when first appointed to Grinnell and who elect not to count part of their teaching at Grinnell toward the tenure review, or faculty who otherwise delay their tenure review beyond their sixth year at the college, are eligible to apply for a Research Leave or a Harris Fellowship tenable in either of the two years prior to the year of the tenure review. Faculty in regular, full time, non-tenure track positions (such as PE faculty and Library faculty) are eligible to apply for a Research Leave or a Harris Fellowship tenable in the two years prior to the year they are reviewed for promotion to Associate Professor.
Normally, two Harris Fellowships will be awarded each year, selected from proposals submitted by eligible faculty. An announcement will be sent in late spring to eligible faculty, along with more detailed procedures and policies. Proposals are due in the Dean's Office by 5:00PM on the 1st Friday in August for a leave to be taken in the year following the competition year. Guidelines for application for the Harris Fellowship may be found at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves/ (in the Leaves for Assistant Professors section). Proposals will be sent to external reviewers. The Committee for Support of Faculty Scholarship will consider the proposals and reviews and make a recommendation to the Dean and President. The Dean and President will consult with the Personnel Committee prior to selecting the faculty members to be appointed as Harris Fellows.
PLEASE NOTE: You are asked to let the Dean's Office know of your intention to apply for a Research Leave by the 3rd Friday in August, because application for these leaves affects review schedules. This notification of intent is very important, but does not bind you to apply for a leave, if you later decide not to do so.
Proposals for Research Leaves are due in the year prior to the leave. The Dean and President will approve such leaves after consultation with the Committee for Support of Faculty Scholarship and the Personnel Committee. Award of a Research Leave is contingent upon a successful complete review. Guidelines and current deadlines for application for a Research Leave may be found athttp://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (in the Leaves for Assistant Professors section).
Leaves for Associate Professors and Professors
Associate Professors and Professors in regular, full-time appointments are eligible for a first sabbatical leavein the year after they are promoted to Associate Professor, or their seventh year at the college, whichever is later. However, faculty members who have taken either a research leave or a Harris Fellowship are eligible for the first sabbatical leave in the second year after the year of a successful tenure review, or their eighth year at the College, whichever is later.
After the first sabbatical leave, faculty will be eligible for a sabbatical leave each seventh year. Sabbatical leaves provide full salary for one semester (3 course) or half salary for two semesters. Applications for sabbatical leaves are due in the Dean's Office by 5 PM of the 2nd Friday in November in the academic year prior to the year of the proposed leave. These will be reviewed by the Committee for Support of Faculty Scholarship. Guidelines and current deadlines for application for sabbatical leave may be found at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (In the Leaves for Associate Professors and Professors section)
Academic Enterprise and Study Leaves
Faculty in regular full-time appointments are eligible to apply for one-semester (2 course) paid leaves under the academic enterprise or study leave programs. These leaves are to be used for scholarly projects and may either be coupled with a sabbatical leave to extend it to one year at full pay, or provide a leave in between regular sabbatical leaves. Normally, these leaves will not be awarded to faculty who have taken a sabbatical leave in the past two years or who will be eligible for a sabbatical leave in two years. Faculty taking academic enterprise or study leaves will normally be expected to continue with advising and modest service activities, but proposals which require long term absences and therefore cannot entail advising or service work will be considered. Requests for a complete severance from college service will require convincing substantiation.
Proposals for study leaves are due in the Dean's Office by 5:00 PM of the 3rd Friday in August in the academic year prior to the year the leave is requested. Proposals for academic enterprise leaves are due in the Dean's Office by 5:00 PM the third Friday in August in the academic year prior to the year the leave is requested. (The Departmental and Instructional Planning section of those proposals is due by 5 PM on the first Friday in October.) The Committee for Support of Faculty Scholarship will review proposals based upon the quality of the proposed project including the record of scholarly productivity. The Committee may request reviews of proposals by external reviewers. Detailed guidelines for application for academic enterprise leave proposals are available on the Dean's web page at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (In the Leaves for Associate Professors and Professors section). Detailed guidelines for application for study leave proposals are available on the Dean's web page at http://www.grinnell.edu/academics/arc/academic-affairs/resources/fac_leaves (In the Leaves for Associate Professors and Professors section)
Grant Request Guidelines
Summary of Grant Request Guidelines
revised August 2013(Skip this and go directly to the Grant Request Form)(Skip this and go directly to a printable form)(Information on MAP Proposals)
College grant funds are available to support a wide variety of scholarly projects. For funding related to faculty travel to professional conferences, see guidelines for travel to professional meetings. Guidelines for funding other activities related to scholarship follow. Highest priority will be given by CSFS to research, performance, exhibition, and other generally recognized scholarly activities. Curricular projects should be submitted initially to the Instructional Support Committee which may refer the proposal to another funding source if appropriate.
- Third Friday in August - Academic Year grant requests (awarded by mid-September)
- Third Friday in September - Academic Year grant requests (awarded by mid-October)
- First Friday in February - Summer 499 MAP funding requests (awarded by mid-March)
- Third Friday in February - Summer Faculty Research/Scholarship grant requests (awarded by late March)
PLEASE NOTE: The Committee for the Support of Faculty Scholarship (CSFS) will give first consideration to those requests received by the deadline. A brief report of research resulting from the CSFS grant should be included in recipients’ annual Faculty Activity Reports (Sedona), which are due July 1.
1. All faculty members with continuing full-time, or regular part-time, appointments are eligible for research/study funds provided by the College up to a maximum of $4,000. The committee reserves the right to limit requests to assure funding is available for summer.
2. Faculty members who hold term contracts, or have resigned, may apply for grants not to exceed $500 per academic year.
3. Faculty members who have not completed the terminal degree are eligible only for one-time support of dissertation research and production, not to exceed $300. (Funds are not available to pay copyright fees, or other such fees connected with the dissertation, or for travel for defense of dissertation.)
4. Sabbatical and other scholarly leaves: Faculty members on leave may apply for meals and lodging support provided the travel is away from the primary place of residence. Travel to the primary place of residence during the leave, and living expenses at the primary place of residence for the leave, will not be funded.
5. Emeriti may submit a request to CSFS to support their scholarship. Funding will be limited to $1,000 per academic year and will be granted as funds allow.
1. Grants up to $2,000 requested by continuing faculty members usually will be funded annually, subject to available funding and scholarly record.
2. Grants for amounts between $2,000 and $4,000 will be given to persons who demonstrate tangible progress on previously-funded projects or to persons for whom grant support will supplement outside funding. Successive annual grants at this level are possible, subject to available funding and scholarly record.
Types of expenditures eligible for Grant support include:
1. Expendable materials and supplies used for research/scholarly project.
2. Certain databases that are not suitable for library purchase.
3. Books (up to $500 maximum). This new type of expenditure will be supported on a trial basis with review by CSFS at the end of the year. Provide title, author and cost in proposal. Explain why acquisition of this book by the College Libraries would not meet the researcher's need.
4. Living expenses for off-campus research: $100/day food and lodging for up to a maximum of 12 weeks. Original, itemized receipts are needed to support all expenses over $50. Expenses greater than $50 that are not accompanied by original itemized receipts will not be reimbursed.
5. Wages for student research assistants (see wage guidelines issued by Treasurer's Office). Note that funding is normally for current student employees. If wages for non-students are needed for special circumstances, an explanation is required and a different rate of compensation may apply.
6. Manuscript preparation and other minor publication costs. This service should be provided by Grinnell’s academic support staff if possible.
7. Travel (original, itemized receipts are required for all expenses over $50).
- Repeated trips to local cities (within a 100 mile radius of Grinnell) for research/collaboration will be limited to three trips per semester and may not exceed $300 per semester.
- Travel for general professional consultation, or preliminary dialogue with possible collaborators, is more appropriately suited to attendance at a professional meeting. Travel for the purpose of working on a specific project with co-authors needs justification as to why this work cannot effectively be conducted via forms of remote contact.
8. Short-term studio or laboratory rental; rental of special equipment.
9. Professional fees deemed necessary in bringing a finished and accepted piece of scholarship to publication or production.
10. Small gifts to reward research participants.
11. Visa fees for international travel for research.
Types of expenditures not eligible for Grant support include:
1. Attending professional meetings (see separate guidelines for travel to professional meetings).
2. Computer hardware and software. **
3. Journals and subscriptions. ***
4. Modest costs for telephone, postage, office supplies, copying, etc. are already provided for in Department budgets.
5. Underwriting of direct publication costs of major publications such as monographs, textbooks, reference works, etc. (Note: On a trial basis, requests for required subventions to enable significant peer-reviewed publication may be considered by the Committee, subject to budgetary constraints.)
6. Travel to/from primary place of residence while on a scholarly leave.
7. Equipment and tools should be referred to the Department Chair for Academic Equipment consideration.
** Normally faculty and departments make hardware and software requests through their Information Technology Services support team.
*** Requests for institutional acquisition of journals and subscriptions are directed to the College Libraries.
Duties of the Deans
Deans' Office Staff Responsibilities
Guidelines for Named Chair Scholarship Support Funds
Guidelines for Named Chair Scholarship Support Funds
Committee on Support of Faculty Scholarship, May 2002
- Named chairs may use funds in any category allowed by standard faculty travel or scholarship support guidelines. Expenses in categories not allowed by the guidelines (e.g. books, computers, journal subscriptions) will be allowed only with permission of the Dean of the College.
- Maxima for airfares, total for trips, etc. will not apply for named chairs.
- Maximum per diem for meals will apply to named chairs' expenditures.
- Named chairs may apply to the Committee for Support of Faculty Scholarship for additional funds beyond their named chair allowance, but such an application should explain how the named chair allowance was used and why additional funds are needed. These requests will compete with other faculty requests for funds.
- Any agreements that named chairs had prior to the publication of this document will be honored.
Research Ethics Board
At Grinnell College numerous research opportunities are available for both faculty and students in a variety of departments. This research ranges from field studies at CERA, to online surveys or laboratory work. Growing federal guidelines and regulations for research necessitate increased awareness of the ethical implications and considerations when undertaking a research project. If you conduct research of any kind in association with Grinnell College (e.g. anthropology, biology, psychology), please refer to the following pages to determine what level of review is necessary for your project.
Research Ethics Resources
Researchers at Grinnell need to consult the relevant ethical resources:
- Responsible Conduct of Research - Researchers have important professional and regulatory responsibilities related to the the responsible conduct of research (RCR), which is broadly defined as the practice of scholarship and scientific investigation with integrity. This site provides information and resources regarding NSF and NIH requirements regarding RCR.
- NSF Competes requires training and oversight in the responsible and ethical conduct of research. VisitNSF COMPETES Compliance for more information and resources.
- NIH recently updated the RCR Education Requirements. See Requirement for Instruction in the Responsible Conduct of Research. The updated Policy covers specific award mechanisms and is effective for new and renewal applications submitted on or after January 25, 2010. Updates are effective for all continuation applications with deadlines on or after January 1, 2011.
- CITI RCR Course
- Institutional Review Board (IRB) - Grinnell's IRB oversees all college research involving human participants. The IRB page includes general IRB information, human research proposal forms, online ethics training tutorials and additional links for both students and faculty.
- Institutional Animal Care and Use Committee (IACUC) - The IACUC for Grinnell College reviews all college research including animal subjects. Grinnell's IACUC page contains general IACUC information, animal research proposal forms, online ethics training tutorials and supplementary links for students and faculty.
- Institutional Biosafety Committee (IBC) - Grinnell's IBC evaluates all college research utilizing biohazards, such as recombinant DNA and infectious agents. The IBC page covers general IBC information, biohazard safety guidelines and regulations, online biohazard training tutorials and additional links for both students and faculty.
- Office of Institutional Compliance - This office encompasses issues of Research Integrity, Conflict of Interest and the duties of the college's Regulatory Compliance Officer. The Office of Institutional Compliance page provides general compliance information, federal guidelines and regulations for research, online conflict of interest tutorials and directions for reporting research misconduct.
- Office of Research Integrity
- Radiation Safety
New Faculty Resources
You will be assigned a computer username (for email, file server storage, etc.) and a password. We highly recommend that you store all text and other data files on our file server (rather than your local hard drive) as these drives are far more reliable, backed up nightly and accessible from all campus. Networked laser printers are present in all academic buildings.
Additional information on faculty and staff resources is available at Information Technology Services.
Confidential Material Disposal
Disposal of Confidential Materials
Confidential documents should be shredded and may be taken to academic support offices for disposal.
Premier Printing: Premier Printing serves as the Grinnell College copy center. Staff and faculty can have copies made usually within a 48 hour time frame. A full range of copy and finishing services are offered from black and white and color copies to design and CD archiving. For more information and a list of services click here.
Academic Support Offices: Please ask academic assistants to acquaint you with the copy machines in the offices if you are not familiar with the model. These machines keep track of usage by auditron, and you must have an access code number to enter before it can be used. Your account number should be obtained from your academic assistant as each department has a separate number. Your academic assistants are available to help you do copying jobs. Please talk to your academic assistants about the appropriate procedure for having students do your copying. (Please note that copies made in the academic support offices are 5 cents a copy and will be billed to your departmental budget. Your department will be pleased if you try to conserve the budget by sending all possible jobs to Premier Printing!)
Library: To use the copier in the library, you will need a number from the desk and key it in at the copier. Give your permission to the Circulation Desk Supervisor (ext. 3350) if you would like your student worker to make copies for you.
The fax machine in academic support offices is available for faculty use only (students are to use the fax in Mail Services). Fax numbers are listed in the Faculty and Staff Directory. Your academic support assistant will be glad to discuss the procedure for using the fax in your building.
An e-mail account will be assigned to you by Information Technology Services. The college's computer system operates differently on the MAC and PC, so if you need help, check with the academic support assistants or the Computer Help Desk (for more information see the "Computer Help Desk" Drawer below.
Computer Help Desk
Computer Help Desk
The phone number is x4400 or you can e-mail them at HELPDESK.
Following is a list of keys you will need and who you need to contact to obtain them:
Building entrance -- Your P-card will give you access to academic buildings. Please contact your academic support assistant if you have trouble accessing your building.
Your own office -- Facilities Management [Service Building, x3300]. Please check with your academic support assistant first to see if they have already ordered them for you.
Classroom keys -- Please check with your academic support assistants.
P. O. Box -- (If needed.) Crady Mail Services (Kim Hegg, Manager/Mollie Warburton, Assistant).
Acaemic Support Assistants' Office -- from Facilities Management. Because of confidential materials, the key to the academic support assistants' offices should only be used by faculty. Please be sure the office doors are locked when the academic assistants are not in their offices. Check with your academic support assistants regarding their hours.
You may have personalized memo pads printed by Premier Printing. Check in your academic support office for information. (They may also have scratch pads available.)
To be determined.
Notary Services on Campus
The individuals listed below are Notary Publics available to campus members by appointment.
- Robyn Berardo - ext. 4824; Old Glove Factory, 733 Broad Street
- Diane Hawkins - ext. 4940; 1127 Park Street
- DeNeil Moes - ext. 4100; John Chrystal Center 113
- Marna Montgomery - ext. 4655; Mears Cottage
- Allison Vosburg - ext. 3169; Science 1232
In order to maintain security and integrity of confidential material in academic support assistants' offices, STUDENTS ARE NOT ALLOWED TO BE IN THE OFFICE UNSUPERVISED AT ANY TIME OF THE DAY OR NIGHT. This is extremely important. Please help out by not giving your students access to the office (which includes your office key).
Copiers for student use are available in various locations on campus. STUDENTS ARE NOT TO BE GIVEN THE AUDITRON CODE NUMBERS FOR THE PHOTOCOPIER, NOR MAY THEY USE THE FAX, COMPUTERS OR TYPEWRITERS IN THE OFFICE AT ANY TIME. (Typewriters are allowed if pre-arranged between academic assistants and students.)
If you send a student to pick up computer output from the academic support assistants' office, please have them ask one of the assistants to retrieve it from the printer for them. (Another professor's exam, confidential letter, or grades might be in the output tray as well!)
Identification (Pioneer One-Card)
The P-Card is the campus ID system that provides access to many services at Grinnell College. Click here for detailed information on the Pioneer One-Card. If you have not yet had your picture taken, call the office at x3661 and set up a time.
Recycled paper is divided into white, colored, newspapers and cardboard. There are small plastic stacking bins located in various places in each building. Check with your academic support assistant for the one located nearest to you.
You may purchase supplies from the Bookstore and charge them to your department. Tell the cashier which department and sign the charge form.
Information about telephone and voice mail use can be found in the Faculty/Staff Directory, or can be provided by your academic support assistant. Voice mail is available for your use, or your phone can be set to forward to your academic support office after 4 rings if you would prefer. These options can be discussed with support assistants. Please advise academic support assistants if you plan to be absent for a period of time.
Long Distance Calls: To make long distance calls, you need to obtain an access code from Computer Services (ext. 4901). To make an off campus call, first dial 7. To make a long distance call, dial ##, your access code, 7, the area code (even if the area code is the same as ours), and your number. Once a month you will receive a bill in which you are to identify your personal charges from business charges. Payment for personal calls is sent to the Treasurer's Office (via campus mail if you like) or to your support assistants' office. You may pay cash or by check made out to Grinnell College.
Voice Mail: Contact ITS (x4901) to set up your voice mailbox. This is an ideal way to get your phone messages directly without running the risk of a message being relayed incorrectly. You also can set up your message to suggest pressing "zero" to transfer to the academic support assistants if the caller prefers.
Telephone Messages: Phone messages for you can be delivered in one of four ways: voice mail, e-mail, a note by your office door, or a note in your box in the academic support office. Let your assistant know which you prefer.
Forwarding Telephone Calls (if you do not use voice mail): If you absolutely don't want voice mail, then call forwarding is available to you. If you're not in your office or if you're talking on the phone when another person is trying to call, you can have your calls forwarded by Computer Services x4901 to your academic support assistants' office. Or if you want to forward all calls, even temporarily, you can program the phone yourself (instructions are in the Faculty/Staff Directory). Another option for temporary forwarding is for the support assistants to do so from their office phones.
Work Requests for Academic Support Assistants
Academic support assistants are there to be helpful. Please don't hesitate to ask them to do work for you! They do their best to prioritize the workload, so please discuss your project needs with them.
Grinnell College provides a supportive atmosphere for faculty and facilitates their development, both in teaching and scholarship, during their entire careers. Below are outlined a number of our efforts in faculty development.
One of the Associate Deans and a standing committee of the faculty (the Instructional Support Committee) focus on support of faculty development related to teaching, learning, and the curriculum. They administer a substantial budget (including both internal and grant funds) to support faculty development activities and projects. Guidelines
We have created a variety of forums to bring faculty members across departments and divisions together to talk about teaching. These include: teaching and learning discussion groups, teaching colloquia, reading groups, faculty weekend seminars, and summer workshops on such topics as the teaching of writing, the teaching of oral communication skills, the arts of advising and mentoring, and uses of technology in teaching and learning. We also support faculty-faculty tutorials, which promote collaboration across departments in teaching. In addition to workshops, discussion groups, seminars, and other gatherings, we provide modest stipends for curricular development projects in targeted areas. Announcements of these opportunities occur regularly through our bi-weekly Faculty News Digest (in the "Faculty News" section below).
We secure external grants which provide stipends for faculty to develop courses or course modules supporting the goals of the grant-funded project--for example, use of technology in teaching or development of diversity in the curriculum. Faculty work individually or together in workshops to develop new pedagogical techniques, modules for courses, and/or new courses.
Faculty members can apply to the Instructional Support Committee for funding to support attendance at teaching-related professional meetings and workshops, beyond the one scholarly meeting which is fully funded for each faculty member.
Tenured faculty members may apply to teach in the College-operated off-campus study programs, Grinnell-in-London or Grinnell-in-Washington DC. These programs provide full-time teaching semesters on Grinnell's remote campuses with predominantly Grinnell students. Faculty members may offer new or existing courses using place-based pedagogies that tap the rich resources of these cities, and they often develop new scholarly interests or connections as well. For further information, consult the faculty applications guidelines
for GIL (http://www.grinnell.edu/about/offices-services/ocs/grinnell-in-london/application)
or GIW (http://www.grinnell.edu/about/offices-services/ocs/grinnell-in-washington/application).
The Committee on Support of Faculty Scholarship (CSFS), a faculty committee, oversees activities and fund allocations to support faculty scholarly projects.
Travel to Professional Meetings
Grinnell College provides support for each full-time faculty member to attend one professional meeting per year (generally covering travel, registration, lodging, and meal expenses). In addition, faculty may apply, on a competitive basis, for support of travel to attend additional professional meetings. The CSFS awards money, typically at half to three-quarters of the total expense, for these additional requests. (Please find more information on travel guidelines under the "Faculty Resources" section in the "Grant Request Guidelines" drawer)
Funding for Scholarly Projects
Grinnell College maintains a fund to support faculty scholarly activities requiring travel to study sites or collections, purchase of supplies or materials, or student assistance. The total amount of funding available is approximately $1000 per faculty member per year. Faculty members submit proposals to CSFS for funding consideration. The range of awards is up to $4000. The College maintains a separate fund that pays for student stipends, supplies, and travel associated with faculty collaborations with students on scholarly projects.
(Please find more information on travel guidelines under the "Faculty Resources" section in the "Faculty Travel Guidelines" drawer)
Support for Preparation and Submission of Grant Proposals
The Office of Corporate, Foundation, and Government Relations is staffed by a director and a grant writer. These two individuals assist faculty members in finding appropriate potential funding agencies, preparing proposals, and submitting proposals. This office also provides support for institutional grant proposals focused upon the academic program, including both instruction and research.
See document summarizing leave opportunities, found at under the "Faculty Resources" section of this page, in the "Leaves for Support of Scholarship" drawer
Leave Application Deadlines
Type of leave Deadline Link to Guidelines Harris 1st Friday in August Harris Guidelines Study 3rd Friday in August Study Leave Guidelines Research 2nd Friday in November Research Leave Guidelines Sabbatical 2nd Friday in November Sabbatical Guidelines
Faculty News Digest Archive
Faculty News Digests are available on the Intranet (login required)
Faculty Mentoring Network
This website brings together a variety of different support mechanisms on campus. It includes the names of specific faculty within each group that newer faculty can identify in order to tap into different support structures on campus. In addition to connecting with their peers, this website also serves as a resource for early career faculty to connect with tenured faculty who are willing to serve as points of contact on issues that newer faculty often face. Since one person cannot address all the needs of newer faculty, this website will provide various avenues of support for those who need it.
Faculty Mentoring Programs
Please find contact information for all these Faculty Networking groups in the Group information drawer below
The Early Career Faculty group offers support to new faculty, particularly in the area of professional development.
The Faculty and Staff of Color Caucus focuses on ways to support underrepresented faculty and staff as they advance their careers at the college
The Scholarly Women’s Achievement Group provides support to women faculty who want to meet specific goals in their research.
The Science Teaching and Learning Group gathers on a biweekly basis to discuss issues of teaching, especially in the Sciences.
The Committee to Foster Foreign Language Study gathers several times each semester to discuss shared issues that relate to the support and health of foreign languages at Grinnell.
Faculty Supporting Faculty is a group of senior (tenured and other Associate Professor rank) faculty who have agreed to serve as extra-departmental advisors for new and early faculty.
Other Institutional Support
Grants Office (http://retro.grinnell.edu/offices/cfgrelations)
The Office of Corporate, Foundation and Government Relations gives support and advice at many levels—from early brainstorming to final grant submission for faculty seeking outside support for scholarship and major curricular development.
Dean of the College (http://www.grinnell.edu/academics/arc/academic-affairs)
The Dean, the two Associate Deans, and associated support staff provide assistance to faculty in numerous ways. If you don’t know who to contact, the Dean’s Office is a good place to start. In addition to the Dean’s main page, don’t miss the information of Dean responsibilities and the Dean’s staff responsibilities in the Faculty Resources Section.
Office of Diversity and Inclusion (http://www.grinnell.edu/about/offices-services/diversity-achievement)
The Diversity Office supports a wide range of diversity efforts to recruit a wide variety of people—students, faculty, and staff—to campus and develop a campus environment conducive to retention of a diverse community.
Group Contact Information
The Early Career Faculty Group
The Early Career Faculty group meets regularly to discuss issues relating to successfully navigating the establishment of an academic career. With programs that address needs for both tenure-track and term faculty, they are viewed by many junior faculty as a safe group to air concerns and worries about early career issues. In addition to supporting each other as non-tenured faculty, they seek guidance from tenured faculty members, administrators, and other Grinnell College staff members. The group also organizes opportunities for early career faculty to socialize as well as several ad hoc working groups on specific issues of concern.
Contacts (conveners of the group - 2014-15):
The Faculty and Staff of Color Caucus
The Faculty and Staff of Color Caucus is a group of staff and faculty who provide collegial support to one another through activities that encourage community building, fellowship, resource sharing, professional development, collaboration, and advocacy. The group encourages and supports Grinnell's stated commitment to diversity and equity and works in coalition with other members of the campus to create a climate where all of its members can thrive.
The Scholarly Women’s Achievement Group (SWAG)
In order to enhance and promote women¹s scholarly achievement at Grinnell College, SWAGS (Scholarly Women's Achievement Groups) were created. Each SWAG consists of a few (3-5) women faculty, who help each other 1) develop career goals for our scholarship and 2) identify short-term tactics for achieving those goals. The purpose of the groups is to provide practical, tactical support to each other for making our scholarship a priority in the context of our other professional and personal obligations. The aim is not to critique each other¹s scholarship, but to help each member articulate concrete objectives for scholarly production, and to set and meet practical goals towards those objectives. The small groups meet 4-5 times a year at times arranged by each group.
The Science Teaching and Learning Group
The Science Teaching and Learning Group (STaLG) is an open discussion group that has been meeting regularly for a number of years. Our goal is to provide a place where science faculty from all disciplines, as well as others involved in science education at Grinnell, can come together for informal conversations, brainstorming and strategy-sharing on a variety of topics in science teaching and learning. We generally have a mix of faculty and staff with a range of experience with students both in and out of the classroom to contribute their perspective on issues ranging from the very practical, such as syllabus design and exam writing, to broader pedagogical questions, such as what it means to have an inclusive classroom environment and approaches to teaching writing in the sciences.
The Committee to Foster Foreign Language Study
The Committee for the Fostering of Foreign Language Study (CFFLS) is made up of all members of the foreign languages and literatures departments (Chinese and Japanese, Classics, French and Arabic, German, Russian, and Spanish) and the Director of the ALSO program. CFFLS meets a minimum of three times per semester and members discuss issues pertaining to foreign-language pedagogy, teaching literature in translation, teaching with new technologies, off-campus study, and opportunities for students of foreign languages and literatures (majors and non-majors alike) during their studies at the college and after graduation.
Faculty Supporting Faculty