Duties of the Deans (Printable (PDF) format)

Deans' Office Staff Responsibilities (Printable (PDF) format)

Digital Liberal Arts Collaborative

Disability Resources for Faculty (login required)

Inclusive Teaching Pioneer Web site (under Community tab)

Research Ethics

Dates and Calendars

Calendars and Schedules

Important Dates to Remember

Academic Calendar

Religious Holy Days

Department Chair Resources

Department Chair Support

Administrative Support for Department Chairs

Faculty Recruitment

Information regarding Faculty Recruiting, including Position Description templates, is available on the Faculty Resources intranet page (login required).

CFD database

Shared Position Policy

Faculty and Departmental Reviews

Information regarding Faculty and Department Reviews is available on the Faculty Resources intranet page (login required).

Requests for Funds or Actions

Academic Equipment Request Form

Curricular Change Process

Department/Concentration Speakers Fund Request Form

Faculty Development Funds and Competitive Grant Guidelines (Form)

Guidelines for Faculty Leaves

Mellon Postdoctoral Fellows Program

GrinnellShare Forms page

Committee Resources

Committee Lists and Descriptions

Best Practices for Committees

Best Practices for Committees

March 2012

This is intended to be a living document reflecting the collective wisdom of the Grinnell Faculty. In January and February 2012 the FOC gathered suggestions for the initial draft from over twenty-five faculty members of various ranks and disciplines. In March 2012 the FOC organized these suggestions into this initial document and posted it in the hopes that it will serve as a helpful tool to support faculty and as a springboard for ongoing discussion and mentoring among the faculty on intentional committee practices. We encourage faculty to continue to share their ideas for updating this document with the Chair of FOC so that it can truly be a living document of ongoing self-reflection.

Best Practices for Meeting Participants

  • Be on time and let the chair know beforehand if you are leaving early - it might affect the order of the agenda.
  • Bring copies of agenda and related materials circulated before the meeting.
  • Read agenda and related materials before the meeting.
  • Stay focused on agenda item.
  • Share relevant information you have from your role as a representative of or to the committee (e.g., of division, to executive council, etc.)
  • Be civil, listen to your colleagues, and be willing to change your position.

Best Practices of Committee Chairs


  • Use Doodle or other meeting scheduling services for other meetings.
  • Send Outlook request and reminders and attach relevant agenda and documents to request. It makes it convenient to find materials one needs for the committee meeting and puts it on the calendar of those who rely upon Outlook.


  • For ongoing meetings, set schedule at the beginning of the semester / year.
  • Set up schedule of main agenda items and deadlines and discuss at first meeting (knowing that new items will need to be added).
  • Start with introductions. Make all feel welcome and valued.
  • Review the Charge to the committee and the committee report from the previous year.


Have a clear agenda and stick to it.
  • Only meet when there is a clear and relevant agenda with specific tasks that cannot be handled over e-mail.
  • Agenda items should only include items that the committee has clear authority to do and should be specified as:
  • Action items - e.g., items requiring a decision of the committee. **These should be first on the agenda**
  • Non-action items - e.g., when input has been requested by a person with the authority to make a decision.
  • The agenda should state the start and stop times of the meeting and indicate how much time will be allocated to each agenda item.
Who to invite / delegating roles
  • When possible have support staff help with scheduling meetings, taking minutes and follow-up tasks.
  • Before the meeting, designate a committee member (other than chair) to take minutes.
  • Identify and invite people with critical information or authority needed in order for the committee to carry out agenda items.
Preparation for meeting
  • Send out essential materials and agenda in advance (as pdf files). Give people enough time to read it and assume they do. Don't spend meeting time reviewing it.
  • Avoid an overload of material - send out what is essential and provide focus for reading.
  • If you anticipate disagreement on a main agenda item, speak with committee members individually before the meeting to clarify sticking points and possible resolutions.


Role of Chair - To be an active leader in facilitating the committee's process.

Frame the discussion.

  • Make clear the issue to be addressed.
  • Make clear the role, purpose, and authority of the committee on the issue at hand.
  • Clarify at the start of the meeting how action items to be completed at that meeting will be achieved (e.g., ballot vote, consensus, etc.).


  • Articulate consensus as it develops.
  • Clarify different options and lead discussion about these options.
  • If disagreement develops, try to clarify the core issues and interests of the disputants, which may be helpful for finding resolutions.

Make effective use of time.

  • Cut off discussions not on topic or steer it back to the agenda.
  • If it is difficult to find a solution (e.g. settle on final wording), appoint a sub-group. Make sure everyone is comfortable with the group appointed.
    • Use technology for collaborative drafts, such as Google docs, which keep track of revision history.
  • If consensus cannot be reached on an issue, determine when there has been enough discussion and take a vote.

Ensure inclusion.

  • Check in with less vocal and underrepresented participants (including staff or student members in a majority faculty committee, untenured faculty members).
  • At end of meeting go around room and let everyone get in a quick last word.

Summarize main points of meeting, review action items and delegate follow-up.

Minutes and Other Documents
  • All decisions and recommendations should be recorded in the minutes.
  • Ensure that the minutes are clear and organized to set a solid path for the next meeting.
  • Have committee approve minutes at the beginning of the next meeting.
  • Make the minutes available to all current and future committee members.
  • Date all documents and include page numbers.
  • Plan and prepare end-of-year report which summarize actions and recommendations.


  • Facilitate communication between committee and other appropriate structures on campus, both "up and down": e.g., to the deans, to those represented by the committee, etc.


  • Prepare end-of-year report and provide to the next year's committee.
  • Review and update the committee description and update with FOC.
  • Consider whether this committee could be disbanded or subsumed by another entity.
    • Non-Standing Committees: Have a sunset clause. Re-evaluate necessity of committee on a scheduled basis (are there essential agenda items still to be done?)
    • Ad Hoc Task Force: Disband once work is completed.

Principles Guiding Faculty Organization Committees

General Principles Guiding All Committees

1. Committee sizes should be kept to the minimum needed for the specified task, but committees are encouraged to consult with relevant faculty and administrators and/or to invite them to attend committee meetings in order to ensure that a wide range of expertise is available and multiple viewpoints can be expressed. To facilitate this, meeting dates and agendas should be posted publically. Individuals interested in attending a committee meeting should contact the committee chair. Committee meetings which will deal with confidential matters are an exception.

2. Existing committees should be used to perform new tasks, when possible. Thus, the Curriculum Committee would be the committee to deal with all curricular issues, rather than separate committees being formed to handle special courses such as tutorials or capstones. Similarly, when feasible, existing committees would be the core group for grant proposals coordinated by the administration.

3. To form a new faculty committee or to include faculty on a committee, permission must be obtained from the Dean of the College acting in consultation with the Chair of the Faculty Organization Committee. When new committees are formed, the chair of the Faculty Organization Committee should be provided with a written description of the committee name, membership, and duties to allow more efficient tracking of committees.

4. When a new committee is formed, an expiration date will normally be specified. The date can be extended, but a conscious decision must be made to do so. Standing Committees are the exception; these are permanent committees and changes in these committees must be voted upon by the faculty.

5. Committees are encouraged to utilize secretarial support when this would facilitate the efficient completion of their duties.

6. Only actions involving Standing Committees of the Faculty need be voted on by the entire faculty. Descriptions of Standing Committees will be published in the Faculty Handbook. Descriptions of other committees will be maintained on a web page.

Faculty Resources

Lists of Faculty

Department Chairs 2016-2017

Anthropology Vicki Bentley-Condit
Art & Art History Andrew Kaufman
Biology Ben DeRidder
Chemistry Elaine Marzluff
Chinese & Japanese Jin Feng
Classics Monessa Cummins
Computer Science Samuel A. Rebelsky
Economics Keith Brouhle
Education Paul Hutchison
English Ralph Savarese
French David Harrison
German Vance Byrd
History Elizabeth Prevost
Library Mark Christel
Math & Statistics Chris French
Music Jennifer Williams Brown
Philosophy John Fennell
Physical Education Andy Hamilton
Physics Jake Willig-Onwuachi
Political Science Barbara Trish
Psychology Laura Sinnett
Religious Studies Timothy Dobe
Russian Todd Armstrong
Sociology Karla Erickson (Fall)

Susan Ferguson (Spring)
Spanish Carmen Valentin
Theatre & Dance Craig Quintero

Division Chairs 2015-2016

Science Karen Shuman
Social Studies Monty Roper
Humanities Johanna Meehan

Interdisciplinary Chairs 2015-2016

American Studies Katya Gibel Mevorach
Biological Chemistry (Major) Steve Sieck
East Asian Studies Matthew Johnson
Environmental Studies David Campbell
European Studies Kelly Maynard
Gender, Women's, and Sexuality Studies (Major) Lakesia Johnson
General Science (Major) Paul Tjossem
Global Development Studies Eliza Willis (Fall)

Leif Brottem (Spring)
Latin American Studies Yvette Aparicio
Linguistics Angelo Mercado
Neuroscience Andrea Tracy
Policy Studies Wayne Moyer
Russian, Central & East European Studies Ed Cohn
Technology Studies Michael Guenther

List of New Faculty

Alumni in the Classroom

Funding Opportunity (login required)

Faculty Development Funds and Competitive Grant Guidelines

Faculty Development Funds and Competitive Grant Guidelines (Form)

Leave Application Deadlines

Leave Application Deadlines

Type of leave Deadline Link to Guidelines
Harris 1st Friday in August Harris Guidelines
Study 3rd Friday in August Study Leave Guidelines
Research 2nd Friday in November Research Leave Guidelines
Sabbatical 2nd Friday in November Sabbatical Guidelines

Guidelines for Named Chair Scholarship Support Funds

Guidelines for Named Chair Scholarship Support Funds

Committee on Support of Faculty Scholarship, May 2002

  • Named chairs may use funds in any category allowed by standard faculty travel or scholarship support guidelines. Expenses in categories not allowed by the guidelines (e.g. books, computers, journal subscriptions) will be allowed only with permission of the Dean of the College.
  • Maxima for airfares, total for trips, etc. will not apply for named chairs.
  • Maximum per diem for meals will apply to named chairs' expenditures.
  • Named chairs may apply to the Committee for Support of Faculty Scholarship for additional funds beyond their named chair allowance, but such an application should explain how the named chair allowance was used and why additional funds are needed. These requests will compete with other faculty requests for funds.
  • Any agreements that named chairs had prior to the publication of this document will be honored.

Faculty Handbook

Faculty Handbook

New Faculty Resources


You will be assigned a computer username (for email, file server storage, etc.) and a password. We highly recommend that you store all text and other data files on our file server (rather than your local hard drive) as these drives are far more reliable, backed up nightly and accessible from all campus. Networked laser printers are present in all academic buildings.

Additional information on faculty and staff resources is available at Information Technology Services.

Confidential Material Disposal

Disposal of Confidential Materials

Confidential documents should be shredded and may be taken to academic support offices for disposal.

Copy Services

Copy Services

Premier Printing: Premier Printing serves as the Grinnell College copy center. Staff and faculty can have copies made usually within a 48 hour time frame. A full range of copy and finishing services are offered from black and white and color copies to design and CD archiving. For more information and a list of services click here.

Academic Support Offices: Please ask academic assistants to acquaint you with the copy machines in the offices if you are not familiar with the model. These machines keep track of usage by auditron, and you must have an access code number to enter before it can be used. Your account number should be obtained from your academic assistant as each department has a separate number. Your academic assistants are available to help you do copying jobs. Please talk to your academic assistants about the appropriate procedure for having students do your copying. (Please note that copies made in the academic support offices are 5 cents a copy and will be billed to your departmental budget. Your department will be pleased if you try to conserve the budget by sending all possible jobs to Premier Printing!)

Library: To use the copier in the library, you will need a number from the desk and key it in at the copier. Give your permission to the Circulation Desk Supervisor (ext. 3350) if you would like your student worker to make copies for you.



The fax machine in academic support offices is available for faculty use only (students are to use the fax in Mail Services). Fax numbers are listed in the Faculty and Staff Directory. Your academic support assistant will be glad to discuss the procedure for using the fax in your building.



An e-mail account will be assigned to you by Information Technology Services. The college's computer system operates differently on the MAC and PC, so if you need help, check with the academic support assistants or the Computer Help Desk (for more information see the "Computer Help Desk" Drawer below.

Computer Help Desk

Computer Help

The Information Technology Services phone number is x4901 or you can submit a ticket at help.grinnell.edu.

ITS Information



Following is a list of keys you will need and who you need to contact to obtain them:

Building entrance — Your P-card will give you access to academic buildings. Please contact your academic support assistant if you have trouble accessing your building.

Your own office — Facilities Management [Service Building, x3300]. Please check with your academic support assistant first to see if they have already ordered them for you.

Classroom keys — Please check with your academic support assistants.

P. O. Box — (If needed.) Crady Mail Services (Kim Hegg, Manager/Mollie Warburton, Assistant).

Academic Support Assistants' Office — from Facilities Management. Because of confidential materials, the key to the academic support assistants' offices should only be used by faculty. Please be sure the office doors are locked when the academic assistants are not in their offices. Check with your academic support assistants regarding their hours.

Memo Pads

Memo Pads

You may have personalized memo pads printed by Premier Printing. Check in your academic support office for information. (They may also have scratch pads available.)

Orientation Schedule

New Faculty Orientation schedule


Notary Services on Campus

The individuals listed below are Notary Publics available to campus members by appointment.

  • Robyn Berardo - ext. 4824; Old Glove Factory, 733 Broad Street
  • Diane Hawkins - ext. 4940; 1127 Park Street
  • DeNeil Moes - ext. 4100; John Chrystal Center 113
  • Marna Montgomery - ext. 4655; Mears Cottage
  • Allison Vosburg - ext. 3169; Science 1232

Office Security

Office Security

In order to maintain security and integrity of confidential material in academic support assistants' offices, STUDENTS ARE NOT ALLOWED TO BE IN THE OFFICE UNSUPERVISED AT ANY TIME OF THE DAY OR NIGHT. This is extremely important. Please help out by not giving your students access to the office (which includes your office key).

Copiers for student use are available in various locations on campus. STUDENTS ARE NOT TO BE GIVEN THE AUDITRON CODE NUMBERS FOR THE PHOTOCOPIER, NOR MAY THEY USE THE FAX, COMPUTERS OR TYPEWRITERS IN THE OFFICE AT ANY TIME. (Typewriters are allowed if pre-arranged between academic assistants and students.)

If you send a student to pick up computer output from the academic support assistants' office, please have them ask one of the assistants to retrieve it from the printer for them. (Another professor's exam, confidential letter, or grades might be in the output tray as well!)

Pioneer One-Card

Identification (Pioneer One-Card)

The Pioneer One-Card (P-Card) is the campus ID system that provides access to many services at Grinnell College. If you have not yet had your picture taken, call the office at x3661 and set up a time.



Recycled paper is divided into white, colored, newspapers and cardboard. There are small plastic stacking bins located in various places in each building. Check with your academic support assistant for the one located nearest to you.



You may purchase supplies from the Bookstore and charge them to your department. Tell the cashier which department and sign the charge form.



Information about telephone and voice mail use can be found in the Faculty/Staff Directory, or can be provided by your academic support assistant. Voice mail is available for your use, or your phone can be set to forward to your academic support office after 4 rings if you would prefer. These options can be discussed with support assistants. Please advise academic support assistants if you plan to be absent for a period of time.

Long Distance Calls: To make long distance calls, you need to obtain an access code from Computer Services (ext. 4901). To make an off campus call, first dial 7. To make a long distance call, dial ##, your access code, 7, the area code (even if the area code is the same as ours), and your number. Once a month you will receive a bill in which you are to identify your personal charges from business charges. Payment for personal calls is sent to the Treasurer's Office (via campus mail if you like) or to your support assistants' office. You may pay cash or by check made out to Grinnell College.

Voice Mail: Contact ITS (x4901) to set up your voice mailbox. This is an ideal way to get your phone messages directly without running the risk of a message being relayed incorrectly. You also can set up your message to suggest pressing "zero" to transfer to the academic support assistants if the caller prefers.

Telephone Messages: Phone messages for you can be delivered in one of four ways: voice mail, e-mail, a note by your office door, or a note in your box in the academic support office. Let your assistant know which you prefer.

Forwarding Telephone Calls (if you do not use voice mail): If you absolutely don't want voice mail, then call forwarding is available to you. If you're not in your office or if you're talking on the phone when another person is trying to call, you can have your calls forwarded by Computer Services x4901 to your academic support assistants' office. Or if you want to forward all calls, even temporarily, you can program the phone yourself (instructions are in the Faculty/Staff Directory). Another option for temporary forwarding is for the support assistants to do so from their office phones.

Work Requests

Work Requests for Academic Support Assistants

Academic support assistants are there to be helpful. Please don't hesitate to ask them to do work for you! They do their best to prioritize the workload, so please discuss your project needs with them.

Academic Support Assistants

Faculty Development

Grinnell College provides a supportive atmosphere for faculty and facilitates their development, both in teaching and scholarship, during their entire careers. Below are outlined a number of our efforts in faculty development.


One of the Associate Deans and a standing committee of the faculty (the Instructional Support Committee) focus on support of faculty development related to teaching, learning, and the curriculum. They administer a substantial budget (including both internal and grant funds) to support faculty development activities and projects. Guidelines

We have created a variety of forums to bring faculty members across departments and divisions together to talk about teaching. These include: teaching and learning discussion groups, teaching colloquia, reading groups, faculty weekend seminars, and summer workshops on such topics as the teaching of writing, the teaching of oral communication skills, the arts of advising and mentoring, and uses of technology in teaching and learning. We also support faculty-faculty tutorials, which promote collaboration across departments in teaching. In addition to workshops, discussion groups, seminars, and other gatherings, we provide modest stipends for curricular development projects in targeted areas. Announcements of these opportunities occur regularly through our bi-weekly Faculty News Digest (in the "Faculty News" section below).

We secure external grants which provide stipends for faculty to develop courses or course modules supporting the goals of the grant-funded project — for example, use of technology in teaching or development of diversity in the curriculum. Faculty work individually or together in workshops to develop new pedagogical techniques, modules for courses, and/or new courses.

Faculty members can apply to the Instructional Support Committee for funding to support attendance at teaching-related professional meetings and workshops, beyond the one scholarly meeting which is fully funded for each faculty member.

Tenured faculty members may apply to teach in the College-operated off-campus study programs, Grinnell-in-London or Grinnell-in-Washington DC. These programs provide full-time teaching semesters on Grinnell's remote campuses with predominantly Grinnell students. Faculty members may offer new or existing courses using place-based pedagogies that tap the rich resources of these cities, and they often develop new scholarly interests or connections as well. For further information, consult the faculty applications guidelines

for GIL
or faculty applications guidelines for GIW.


The Committee on Support of Faculty Scholarship (CSFS), a faculty committee, oversees activities and fund allocations to support faculty scholarly projects.

Faculty Development Funds and Competitive Grant Guidelines (Form)

Support for Preparation and Submission of Grant Proposals

The Office of Corporate, Foundation, and Government Relations is staffed by a director and a grant writer. These two individuals assist faculty members in finding appropriate potential funding agencies, preparing proposals, and submitting proposals. This office also provides support for institutional grant proposals focused upon the academic program, including both instruction and research.


See document summarizing leave opportunities, found at under the "Faculty Resources" section of this page, in the "Leaves for Support of Scholarship" drawer

Leave Application Deadlines

Type of leave Deadline Link to Guidelines
Harris 1st Friday in August Harris Guidelines
Study 3rd Friday in August Study Leave Guidelines
Research 2nd Friday in November Research Leave Guidelines
Sabbatical 2nd Friday in November Sabbatical Guidelines

Faculty News

Faculty News Digest Archive

Faculty News Digests are available on the Intranet (login required)

Faculty Mentoring Network

This website brings together a variety of different support mechanisms on campus. It includes the names of specific faculty within each group that newer faculty can identify in order to tap into different support structures on campus. In addition to connecting with their peers, this website also serves as a resource for early career faculty to connect with tenured faculty who are willing to serve as points of contact on issues that newer faculty often face. Since one person cannot address all the needs of newer faculty, this website will provide various avenues of support for those who need it.

Faculty Mentoring Programs

Please find contact information for all these Faculty Networking groups in the Group information drawer below


The Early Career Faculty group offers support to new faculty, particularly in the area of professional development.


The Faculty and Staff of Color Caucus focuses on ways to support underrepresented faculty and staff as they advance their careers at the college


The Scholarly Women’s Achievement Group provides support to women faculty who want to meet specific goals in their research.


The Science Teaching and Learning Group gathers on a biweekly basis to discuss issues of teaching, especially in the Sciences.


The Committee to Foster Foreign Language Study gathers several times each semester to discuss shared issues that relate to the support and health of foreign languages at Grinnell.


Faculty Supporting Faculty is a group of senior (tenured and other Associate Professor rank) faculty who have agreed to serve as extra-departmental advisors for new and early faculty.

Group Contact Information

The Early Career Faculty Group

The Early Career Faculty group meets regularly to discuss issues relating to successfully navigating the establishment of an academic career. With programs that address needs for both tenure-track and term faculty, they are viewed by many junior faculty as a safe group to air concerns and worries about early career issues. In addition to supporting each other as non-tenured faculty, they seek guidance from tenured faculty members, administrators, and other Grinnell College staff members. The group also organizes opportunities for early career faculty to socialize as well as several ad hoc working groups on specific issues of concern.

Contacts: 2015-2016

Casey Oberlin

Erick Leggans

The Faculty and Staff of Color Caucus

The Faculty and Staff of Color Caucus is a group of staff and faculty who provide collegial support to one another through activities that encourage community building, fellowship, resource sharing, professional development, collaboration, and advocacy. The group encourages and supports Grinnell's stated commitment to diversity and equity and works in coalition with other members of the campus to create a climate where all of its members can thrive.

Group Contacts: 2015-2016

Stephanie Snow

Vance Byrd

The Scholarly Women’s Achievement Group (SWAG)

In order to enhance and promote women¹s scholarly achievement at Grinnell College, SWAGS (Scholarly Women's Achievement Groups) were created. Each SWAG consists of a few (3-5) women faculty, who help each other 1) develop career goals for our scholarship and 2) identify short-term tactics for achieving those goals. The purpose of the groups is to provide practical, tactical support to each other for making our scholarship a priority in the context of our other professional and personal obligations. The aim is not to critique each others' scholarship, but to help each member articulate concrete objectives for scholarly production, and to set and meet practical goals towards those objectives. The small groups meet 4-5 times a year at times arranged by each group.

Group Contacts: 2014-2015

Shanna Benjamin

Shannon Hinsa-Leasure

The Science Teaching and Learning Group

The Science Teaching and Learning Group (STaLG) is an open discussion group that has been meeting regularly for a number of years. Our goal is to provide a place where science faculty from all disciplines, as well as others involved in science education at Grinnell, can come together for informal conversations, brainstorming and strategy-sharing on a variety of topics in science teaching and learning. We generally have a mix of faculty and staff with a range of experience with students both in and out of the classroom to contribute their perspective on issues ranging from the very practical, such as syllabus design and exam writing, to broader pedagogical questions, such as what it means to have an inclusive classroom environment and approaches to teaching writing in the sciences.

Group Contacts: 2015-2016

Eliza Kempton

Joe Mileti

Josh Sandquist

The Committee to Foster Foreign Language Study

The Committee for the Fostering of Foreign Language Study (CFFLS) is made up of all members of the foreign languages and literatures departments (Chinese and Japanese, Classics, French and Arabic, German, Russian, and Spanish) and the Director of the ALSO program. CFFLS meets a minimum of three times per semester and members discuss issues pertaining to foreign-language pedagogy, teaching literature in translation, teaching with new technologies, off-campus study, and opportunities for students of foreign languages and literatures (majors and non-majors alike) during their studies at the college and after graduation.

Group Contact: 2014-2015

Kelly Herold

Faculty Supporting Faculty

Group Contacts: 2014-2015

Yvette Aparicio

Victoria Brown

Bill Ferguson

Kathy Jacobson

Clark Lindgren

Elaine Marzluff

Wayne Moyer

Other Institutional Support

Grants Office

The Office of Corporate, Foundation and Government Relations gives support and advice at many levels — from early brainstorming to final grant submission for faculty seeking outside support for scholarship and major curricular development.

Dean of the College

The Dean, the Associate Deans, and associated support staff provide assistance to faculty in numerous ways. If you don’t know who to contact, the Dean’s Office is a good place to start. In addition to the Dean’s main page, don’t miss the information of Dean responsibilities and the Dean’s staff responsibilities in the Faculty Resources Section.

Office of Diversity and Inclusion

The Diversity Office supports a wide range of diversity efforts to recruit a wide variety of people — students, faculty, and staff — to campus and develop a campus environment conducive to retention of a diverse community.