Circulation for Faculty

General Circulation Policies

Library materials that circulate outside the building must be checked out using your Pioneer One-Card. You must present your card to library staff to check out library materials, including reserve readings. You are responsible for all materials checked out to you. Do not check things out for other people, or to lend what you have borrowed to others. The library will notify you by email when books have been recalled, when interlibrary loan materials are ready for pickup, when items you have are overdue, and for other library-related matters. Be sure to check your email daily. You may view your record online; it will display all library items checked out, with their due dates. You may renew most items online. Grinnell College users log in with their network user name and password.

Do not take material out of the library without checking it out. Not only does this inconvenience other students and faculty by depriving them of its use, but also it is an act of theft under the Code of Iowa, chapters 714.5 and 808.12. Taking non-checked-out material through the library security gate constitutes theft and the College reserves the right to prosecute offenders under the terms of this law, as well as to deal with violations through the College judicial system.

Access, use, and reproduction of the electronic journals, databases, and other resources made available through the Grinnell College Libraries are governed by contracts or license agreements between the College and publishers or third parties. In many cases, license agreements impose greater restrictions on use than does copyright law, and these terms may limit uses of non-copyrighted material. Members of the Grinnell College community are expected to make reasonable and good faith efforts to comply with the terms of these agreements. For further information, please see License Agreements and Academic Computer Usage Policies.

Circulation Policies for Faculty and Staff

Be sure to have your Pioneer One-Card with you to check out all materials. All checked-out materials are subject to immediate recall if needed for Course Reserves.

Recalling an Item

To recall an item that is currently checked out, sign into your library account, click on the “Request” button under Find in Library section. Choose your “Not needed after” date and Send Request. The item will be recalled, and you will be contacted (through email) when it arrives—this may be up to three weeks. If you are recalling the item to place on reserve, please email the Circulation Desk or call 641-269-3350 and they will expedite the recall.


Books checked out to faculty/staff are due at the end of the academic year unless recalled by another patron. If recalled, books are due three weeks after the date of check out. If a book is recalled you will receive an email notice with a new due date. Recalls are enforced for all members of the campus community. The libraries, based on the recommendations of the Instructional Support Committee, have developed guidelines for handling the replacement of lost books, books that must be replaced due to significant damage, maximum number of books checked out at one time, and the procedure for renewals.

Video and Audio Recordings (DVD, CD, etc.)

Most video and sound recordings circulate to faculty/staff for 21 days. There are some items in the collection that are non-circulating (LPs, reel-to-reel tapes, and other materials); if you need them for a class please consult with staff.

Most recordings may be checked out for classroom or private use only. They may not be used or shown as part of a public program, whether or not admission is charged, without the approval of the copyright owner. A limited number of videos were obtained with public performing rights which allow for campus-sponsored showings as long as no admission is charged. These titles may be found by keyword searching the library catalog for “public performance rights.”

Periodicals (Magazines and Journals)

Periodicals located on the fourth floor are Library Use Only and circulate for four hours. Recent issues of magazines and journals located in the current periodicals area on the 1st floor do not circulate. Locations for journals will be indicated in the online catalog record. Please check with a research librarian, a circulation desk supervisor, or student assistant for help in tracking down the volume or issue that you are looking for. Science journals are located in the Kistle Science Library. Some journal volumes are kept in our Off-Site Storage Facility. You may request them through the online catalog and they will be brought to campus for your use within 24 hours, Monday-Friday. The library also subscribes to many full-text electronic journals.

Course Reserves

Normally, course reserves circulate for two hours, four hours (recordings), one day, or three days. The loan period for reserve items is determined by the professor.

Permanent Reserve

These books, kept behind the circulation desk, normally circulate for two hours. Permanent reserve items include foreign language dictionaries, style guides, and other reference books that are in high demand.


This collection is non-circulating. If you need material for a class presentation or another special purpose, please check with a research librarian.

Special Collections

Special Collections includes the Iowa Room (a collection of faculty, staff, and alumni publications), Rare Books (also called Vault books), and the College Archives. These are non-circulating collections. Please visit the Special Collections Reading Room for assistance in using this collection.

Maps and Atlases/Microfilm/Newspapers

These are non-circulating collections. If you need material for a class presentation or another special purpose, please check with staff.

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