Editor’s Handbook

• Drupal Basics
• Components
  • Options for layout, design, and cross-connections available on standard, group info, and news pages
• Content Types
  • AKA "pages" and "statistics"
• Faculty and Staff Profiles
  • The profiles you find on the People page and faculty and staff lists. Also used for identifying department chairs and heads of offices.
• Media and More
  • Files and Documents
  • Images
  • Links
  • Quotes
  • Social Media
  • Tables
  • Audio
  • Videos
• Standards and Quality Assurance
  • Quality Assurance Checklists
  • Siteimprove

Our website training includes a few hands-on classes, ~6-9 hours total, depending on what the editor will be doing.

We support a limited number of website editors, and training preference and support is given to areas that have lots of changes.

• Which pages/areas of the site you would edit.
• How often you expect to update the pages (daily, weekly, annually?).
• The types of changes you expect to be making, e.g.: lots of small changes, infrequent but sizable changes, or a full redesign or rewrite of your section of the site.
• When you would want to begin.

If your area already has an editor, they and/or the head of your department or office will need to approve the transfer of privileges from them to you, so please include both in any correspondence.

Have questions? Need more info in this handbook or find it confusing? Need someone to update a page for you? Please contact Donna Dralus.

If you'd like to consult about how to best promote your department or program, contact Sarah Anderson.

Contact Information Technology Services for help with other Grinnell sites such as grinnellshare.grinnell.edu, sites.grinnell.edu, and office365.grinnell.edu.

• Create a new webpage?
  • Depends on what type of webpage you're trying to create.
    • See Content Types for information on creating most pages.
    • See Faculty and Staff Profiles to add a person's contact information, headshot, bio, etc.
• Add a new document or update a document?
  • See Files and Documents
• Make documents such as PDFs accessible?
  • See Accessibility for Employees or contact Disability Resources.
• Add a new faculty or staff member? Remove a faculty or staff member?
  • Go to their user profile.
• Add an image?
  • Depends on how and where you want it to show up. See Adding Images for details and options.
• Share a draft of a page with my faculty member/supervisor/other reviewer?
  • Ask them to log into the site. Anyone who has a profile on our site and an active Grinnell College network ID and password can log in using the College’s single sign on (Duo authentication). If they are taken to their profile, they are logged in.
  • Provide them a link to the draft content. While logged in, they can see revisions.