The College engages its faculty and assigns residence hall space in advance of each semester in accordance with the number of students who have signified intent to be enrolled. When students withdraw during the term, they leave vacancies that cannot be filled. The following rules concerning refunds protect Grinnell from losses when students withdraw.
A student withdrawing from the College within the first three weeks of the term is held responsible for tuition, room, meal plan, and other fees on a prorated basis as of the date the student withdraws. The prorated charge for room and meals will be calculated based on the date the student officially leaves campus. If a student withdraws after three weeks into the term, no tuition, room, meal plan, and other fees will be refunded. The same policy applies to emergency leaves.
Tuition, room, meal plan, and other fees will not be refunded for students suspended or dismissed for academic or conduct reasons during the term. For all other students, the last date of attendance (if known) or the date the student contacted Academic Advising will be used to determine the length of attendance during the term.
The College will comply with all applicable mandated federal and state refund policies related to military and/or other service.
If a student, or the spouse of a student with a dependent child, is a member of the National Guard or reserve forces of the United Stated and is called to active duty, the following options are available to the student for a semester when the orders are received:
- The student may withdraw from all courses currently attending and receive a refund of any student payments made toward tuition and fees.
- Apply for all incompletes with the Registrar’s Office. If a student takes the incomplete option, tuition and fees will still be assessed for the semester, and no refund will be issued.
- The student may decide to do a combination of withdrawing from certain courses and applying for incompletes for other courses. In this situation, tuition will be assessed at the per credit basis and the activity fee will be charged. Financial aid will be adjusted based on the revised enrollment with a refund of student payment possible after the adjustment of the cost of attendance and financial aid.
Federal student aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws before completing more than 60% of the term, the student may no longer be eligible for the full amount of the federal student aid that the student was originally scheduled to receive.
If a student received all F’s due to ceasing to attend courses, the student is considered to have unofficially withdrawn. With an unofficial withdrawal, the withdrawal date will be either the last date of attendance if it can be documented, or the 50% point of the term.
Based on a prescribed federal refund calculation the percentage of the term attended is used to calculate the amount of the student's earned/unearned federal student aid funds. The unearned portion of federal student aid funds will be returned to the appropriate aid program(s). Because professors are contacted to verify enrollment, this process can take time, depending on the responsiveness of the professors. However, federal funds will be returned to the federal programs no later than 45 days after the College determined that the student left during the semester.
Federal financial aid is disbursed the first day of the term if all federal disbursement requirements are met, so it is unusual for a student to have earned more financial aid than what was disbursed. However this could occur if a student completes federal verification after withdrawing for the term.
In certain situations, a student may be required to return federal funding they have received, beyond the funding returned by the College. It is unusual for this situation to occur. However, the student could be required to return federal funding in the following circumstances. 1) The student is a 9th semester teacher receiving federal aid and withdraws. 2) The only financial aid received by the student is federal aid which exceeds the direct cost. If a student is required to return federal funding, Student Accounts will work with Financial Aid to contact the student notifying them of the amount to repay.
After withdrawal adjustments to tuition, required fees, room, and meal option, funds are returned to payment sources in the following order:
- Federal Unsubsidized Direct loans
- Federal Subsidized Direct loans
- Federal Perkins loans
- Federal PLUS loans
- Federal Pell grants
- Federal SEOG grants
- Other Title IV aid
- State loans
- State grants
- Private grants
- Institutional loans
- Institutional grants
- Other payment sources
Examples of federal refund and repayment calculations are available from the Office of Student Accounts.
The student is responsible for payment to the College of any balance due after the required return of funds.